Costpoint Online Help

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Configure Direct Deposits Settings

Use this screen to establish the configuration of the file that are created for direct deposit transmittal (the ACH file), and to set up your direct deposit advice, cash account, bank reconciliation information, and Electronic Federal Tax Payment System (EFTPS) information.

Use this screen to maintain the ACH Control File to meet your bank's requirements.

You must set up this screen before you create your first direct deposit file or print your first direct deposit advices and before you submit your first EFTPS tax deposit. Update this screen if you change banks or if your bank changes its requirements.

This screen contains the following tabs:

  • ABA/File Setup: Use this tab to set up bank account and file header information.
  • Posting/Advice Information: Use this tab to set up cash account information for each of your direct deposit pay cycles.

For more information about direct deposits, see the Direct Deposit of Payroll topic.

Suspension of Direct Deposits

  • Prior to implementing the enhanced Suspension of Direct Deposit functionality, in order to prevent users from generating direct deposit for employees, you had to suspend direct deposit. Previously, this was done by selecting the Suspend option in the processing menu of the Suspend/Restore Direct Deposit screen.
  • In the previous functionality, suspending direct deposit caused the records in the EMPL_BANK_HDR, EMPL_BANK_LN, and EMPL_BANK_PEND_LN tables to be moved to separate suspension tables. As a result, you were not able generate a Direct Deposit File or print payment advices because there were no EMPL_BANK_HDR, EMPL_BANK_LN, or EMPL_BANK_PEND_LN records. When you ran Print Paychecks process, the application printed paychecks for all employees that did not have active EMPL_BANK_HDR records.
  • Since records were moved out of the EMPL_BANK_HDR, EMPL_BANK_LN, and EMPL_BANK_PEND_LN tables and into separate “holding” tables, if you suspended direct deposit while a user was adding data on the Manage Employee Bank Information screen, you ended up having data in both the “live” tables and the “holding” tables. This caused problems when direct deposit was restored. The only solution was to manually correct the data directly in the database.
  • Solution
  • Instead of moving data from table to table, it was determined to be less risky to provide check boxes to control the suspension of direct deposit. The following two methods of printing paychecks, rather than direct deposit advices, are now available in Costpoint:
  • You may opt to prevent the creation of the ACH Direct Deposit File for a specific pay cycle. Select the Suspend Creation of ACH File (Print Paychecks for All Employees) check box to use this method.
  • You may opt to allow the printing of paychecks for employees that have active Employee Bank Information. To use this method, select the Allow paychecks for direct deposit Employees when ACH File Creation is not suspended check box.
  • Before You Proceed
  • If there are suspended direct deposit records in Costpoint when you download this enhancement, you must run the Restore Employee Bank Information Toolkit before you can use the direct deposit functionality in Costpoint. The toolkit can be found under the Toolkits section in the People » Payroll » Payroll Utilities menu.