PURCHASE ORDER LINES

Use this subtask to view information on the purchase order (PO) lines of the selected purchase order.

PO Line

This field displays the purchase order ID.

Rlse

This field displays the release number of the purchase order.

Status

This field displays the status of the purchase order.

Type

This field displays the type of order which can be one of the following:

• Purchase Order

• Blanket Order

• Release Order

• Subcontract Retainage PO

• GFM/GFE Order

• Subcontractor Agreement

• Subcontractor Agreement Blanket

• Subcontractor Agreement Release

Trans Currency

This field displays the transaction currency for this purchase order. The invoice for these materials will be in this transaction currency.

Table Window

PO Line

This column displays the line number on the order.

Status

This column displays the status of the line.

Type

This column displays the line type:

• P - Part

• G - Good

• S - Service

• M - Miscellaneous

Item

This column displays the item ID.

Rev

This column displays the revision ID of the item.

Description

This column displays the description of the item.

Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:

• Unrestricted - The item is not subject to data security restrictions.

• Restricted - The item is subject to data security restrictions and that you are authorized to access detailed part information.

• ***UNAUTHORIZED*** - The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color.

If you are unauthorized to access parts or revisions that are subject to data security restrictions, then you will not be able to create or edit PO lines for that restricted part/revision. In addition, you will not be able to view Line Documents, Substitute Parts, and Manufacturer/Vendor part information for those restricted items.

Misc Type

This column displays the miscellaneous charge type of the item.

PO U/M

This column displays the unit of measure of the item. This field is hidden for subcontract POs.

Inv U/M

This field displays the inventory unit of measure for the item.

Manuf Part

This field displays the manufacturer part number for the item.

Mfg Rev

This field displays the revision for the manufacturer part.

Vendor Part

This field displays the vendor part number for the item.

Vend Rev

This field displays the revision for the vendor part.

Due Date

This column displays the due date of the item.

Ordered Quantity

This column displays the quantity ordered. This field is hidden for subcontract POs.

Gross Unit Cost

This field displays the gross unit cost for the item ordered. This is the cost of one unit of the item prior to applying any volume discounts.

Net Unit Cost

This field displays the net unit cost for the item after any volume discounts have been applied. This field is hidden for subcontract POs.

Ext Amount

This column displays the extended cost amount of the item.

Line Charges

This column displays the line charge amount for the item. This field is hidden for subcontract POs.

Sales Tax/VAT Amt

This column displays the sales or value added tax for the item. This field is hidden for subcontract POs.

PO Line Total

This column displays the total line amount calculated by Costpoint. This is the extended cost amount plus the sum of any additional line charges and sales tax.

Deliver To

This column displays the deliver to information entered for the purchase order line.

Requisition

This column displays the requisition ID for the PO line (up to 10 alphanumeric characters), where the item being ordered was originally requested. The requisition number will default from the Requisition field in the Other Defaults tab on Manage Purchase Orders screen, and can also be maintained in the Requisition field on the Manage Purchase Orders table window.

Order Reference

This column displays the order reference number, which is a manufacturing order or internal sales order number that is assigned to the purchase order line.

Order Ref Type

This column displays the order reference type entered for the purchase order line, which designates whether the line item is related to a sales order, a manufacturing order, or neither/none in Costpoint.

Order Ref Line

This column displays the order reference line number entered for the purchase order line.

Order Ref Rel

This column displays the order reference release number entered for the purchase order line.

CLIN

This column displays the Contract Line Item Number (CLIN) entered for the purchase order line.

Starting Date

This column displays the period of performance starting date entered for the purchase order line.

Ending Date

This column displays the period of performance ending date entered for the purchase order line.

Planner

This column displays the planner ID entered for the purchase order line.

Warehouse

This column displays the warehouse ID entered for the purchase order line.

Ship ID

This column displays the shipping ID for the delivery of items entered for the purchase order line.

Industry Class

If applicable, this column displays the industry classification code of the item for this purchase order line.

Business Size

If applicable, this column displays the business size of the vendor for this purchase order line.

Orig Due Date

This field displays the original due date for the PO line.

Desired Date

This field displays the desired due date for the PO line.

Delivery Schedule Exists

If selected, this check box indicates that there are multiple delivery schedules that exist for the PO line. This check box is cleared and disabled for new lines.

Discount

This field displays the volume discount to be applied to the gross unit cost of the item.

Completed Work Retention Percent

The Completed Work Retention percentage rate indicates the proportion of the completed work amount that will be withheld from payment when an accounts payable voucher is created, in order to cover miscellaneous vendor-responsible expenses.

Stored Materials Retention Percent

The Stored Materials Retention percentage rate indicates the proportion of the stored materials amount that will be withheld from payment when an accounts payable voucher is created (in order to take care of unforeseen miscellaneous vendor-responsible expenses).

Rejected Amt Pay

This field displays the amount rejected.

Ordered Quantity

This field displays the quantity ordered.

Received Quantity

This field displays the quantity received.

Accepted Quantity

This field displays the quantity accepted.

Open Quantity

This field displays the open quantity.

Rejected Quantity

This field displays the quantity rejected.

Vouchered Quantity

This field displays the quantity vouchered.

Posted-G/L Quantity

This field displays the quantity posted to the General Ledger.

Ordered Amt

This field displays the amount ordered.

Received Amt

This field displays the amount received.

Accepted Amt

This field displays the amount accepted.

Rejected Amt

This field displays the amount rejected.

Vouchered Amt

This field displays the amount vouchered.

Posted-G/L Amt

This field displays the amount posted to the General Ledger.

Requested Amt

This field displays the total amount of work that the vendor has completed against the subcontract PO (from inception to date).

Completed Work Amt

This field displays the actual work completed (i.e., cumulative from inception to date) for the subcontract PO line.

Completed Work Retention Amt

This field displays the Completed Work Retention Amt for the PO line, which is the actual value of completed work (cumulative from inception to date) that has been withheld from payment. When you update the subcontract PO status, this amount cannot be greater than the Completed Work Amount for the subcontract PO line.

Eligible for Voucher

This field displays the net amount for which additional accounts payable vouchers can be created. This value is equal to the amount still payable to the vendor less retentions.

This field is calculated as Completed Work Amt + Stored Materials Amt – Completed Work Retention Amt – Stored Materials Retention Amt – Previously Vouchered Amt.

Manually entered vouchers update the total vouchered amount for the PO line, and are not validated against completed work and stored materials as entered in subcontract PO update transactions. Therefore, there is no check for consistency with the Eligible for Voucher amount as calculated above. If you have created manual vouchers for a subcontract PO, a review of existing status updates for which vouchers have already been generated may show an inconsistency between the eligible voucher amount and the voucher amount that had been generated earlier. In order to avoid such a situation, we recommend that you generate subcontract PO vouchers against status updates, rather than resorting to manual entries.

Stored Materials Amount

This field displays the stored materials amount, which is the value of the materials (cumulative from inception to date) that have been supplied to a site for use on a subcontract PO line item job. This amount is included in payment voucher calculations.

Stored Material Retention Amount

This field displays the stored materials retention amount, which is the actual value of stored materials (cumulative from inception to date) that has been withheld from payment. When you update the subcontract PO status, this amount cannot be greater than the Stored Materials Amount for the line.

Sales Tax VAT Payable

This field displays the sales or value added tax payable for the PO line.

Balance to Complete

This field displays the remaining amount of the subcontract order against which service is yet to be received in terms of work completed or stored materials, including retention amounts.

This field is calculated as subcontract Ordered Amt – Completed Work Amt – Stored Materials Amt (for example, subcontract Ordered Amt – subcontract Accepted Amt).

Requisitioner ID

This field displays the requisitioner's ID assigned to the requisition.

Requisitioner Name

This field displays the requisitioner's name.

Requisitioner Org

This field displays the requisitioner's organization ID.

Requisitioner Phone

This field displays the requisitioner's telephone number.

Requisitioner Ext

This field displays the requisitioner's extension, if applicable.

PO Header Expediting Notes

This field displays expediting notes associated with the PO header.

PO Line Expediting Notes

This field displays expediting notes associated with the PO line.

Requisition Header Notes

This field display any requisition header notes that was entered.

US Citizenship Reqd

This column displays whether or not the resource associated with the PO has to be a citizen of the USA.

ITAR Authorization Reqd

This column displays whether or not the resource associated with the PO has to be authorized for ITAR (International Traffic in Arms Regulations) restricted items.

Security Clearance System ID

This column displays the security clearance that the resource associated with the PO needs to have.

Security Clearance Description

This column displays the description of the security clearance that the resource associated with the PO needs to have.

Security Clearance Level

This column displays the level of the security clearance that the resource associated with the PO needs to have.

SCI

This column displays whether the security clearance that the resource associated with the PO has to be cleared for Sensitive Compartmented Information (SCI).

SAP

This column displays the whether the security clearance that the resource associated with the PO has to be cleared for Special Access Programs (SAP).

Issuing Agency

This column displays the agency that issued the security clearance.

Subtasks