to select, the manufacturer ID for this alternate part.Use this screen to maintain a cross-reference list of manufacturer and vendor part numbers to serve as alternates to specified Costpoint parts. These alternate part numbers do not need to be set up on the Manage Parts screen.
Alternate parts have equivalent functional and physical characteristics to a Costpoint part. These characteristics are interchangeable with one or more internal/original parts without alteration.
To store a record on this screen, you must enter either a manufacturer part or a vendor part. You are also allowed, but not required, to enter both a manufacturer and vendor part on the same row.
Use this screen during initialization and maintain it when making additions or modifications to alternate parts.
The part must exist on the Manage Parts screen. The manufacturer must exist on the Manage Manufacturers screen, and the vendor must exist within the Manage Vendors screens before you can establish alternate part information.
Enter a numeric value to assign the order of preference of the alternate part for the specified part.
Enter, or click to select, the part number to which you are assigning alternate parts. The part must already have been entered on the Manage Parts screen. You cannot enter or modify new parts here.
This field displays the latest revision number of the part selected. You assign part revision numbers in the Manage Parts screen. If you are using revisions, the last revision assigned to the part automatically displays but can be modified.
This field displays the text description associated with the part you entered in the Part field. You assign part descriptions on the Manage Parts screen.
This field displays the U/M (unit of measure) associated with the part you entered in the Part field. You assign U/M information on the Manage Parts screen.
This field displays M (Make) if the part is made by your company or B (Buy) if the part is purchased from vendors. You assign Make/Buy status in the Manage Parts screens.
This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).
If enabled, this field displays one of the following values to indicate whether the part you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that part:
Unrestricted — The part is not subject to data security restrictions.
Restricted — The part is subject to data security restrictions and that you are authorized to access detailed part information.
***UNAUTHORIZED*** — The part is subject to data security restrictions and you not authorized to access or view part information. This value is displayed in red background color.
Enter, or click to select, the manufacturer ID for this alternate part.
Enter, or click to select, the manufacturer ID for the alternate part. A manufacturer ID is required if a manufacturer part number is entered. You establish manufacturer IDs on the Manage Manufacturers screen.
When you populate the Manufacturer field, this field defaults with the manufacturer's assigned Company's Commercial and Government Entity (CAGE) code from the Manage Manufacturers screen.
Enter, or click to select, the manufacturer's part number for this alternate part. This number will default to the purchase order line on the Manage Purchase Orders screen in Purchasing.
Enter the manufacturer's part revision of this alternate part.
Enter, or click to select, the vendor ID for the vendor from whom this alternate part is purchased. Vendor ID codes are established on the Manage Vendors screens. A vendor ID is required if a vendor part number is required.
The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved.
If the vendor is approved or preferred for the part, its Approval Code must not be Pending.
You can still link a pending, non-payroll vendor to a part if the vendor is not approved or preferred for the part. In this case, Costpoint displays a warning.
If multiple companies exist in the Costpoint database and the Configure Product Definition Settings screen indicates that part numbers can be used across companies (the Separate Items by Company check box is not selected), it is possible to see vendors from another company listed here. However, only vendors linked to the user's login company can be inserted here.
The name of the vendor displays in this field and cannot be modified.
Enter the vendor part number for this alternate part. The manufacturer part number automatically displays but can be modified and a different vendor part number can be entered. This number defaults to the purchase order line on the Manage Purchase Orders screen.
Enter the vendor's part revision, if one exists, for this alternate part.
Select the check box to indicate that this alternate part is the preferred alternate part. Only one alternate part can be assigned the preferred status. Preferred alternate part number information loads as a default for the specified part when included on a new requisition line. The default is a clear check box.
Enter, or click to select, the part preference type for this alternate part. The preference type must already exist on the Manage Part Preference Types screen.
This field displays the company ID assigned to the user who entered the information for this part. This field displays only if multiple companies exist in the Costpoint database and the Configure Product Definition Settings screen indicates that part numbers can be used across companies (the Separate Items by Company check box is not selected).