to start the posting process. This button is available only after you have printed the journal report during the current session.After reviewing sales order (SO) invoices, use this screen to print and post SO transactions to the general ledger by accounting period and subperiod. These transactions can be invoices, amortizations, or component COGS corrections.
You must print transactions before you can post them. You cannot post invoices that have a Hold status on the Manage Invoices screen or the Manage Invoices Supervisor Screen.
The posting process updates several tables, including the general ledger summary and detail tables, the accounts receivable header and detail tables, and the project billing history, in both transaction and functional currency. (The journal itself prints in functional currency only.)
The application generates the SO journal entries based on the SOs' selected revenue recognition method and line types. For example, all cost-of-sales entries for items with a line type of INV (Inventory) are posted to the ledger through the inventory journal. For DRP (Dropshipment), INT (In Transit), REC (Recurring), and INO (Invoice Only) line types, the order entry journal produces the necessary cost-of-sales entries.
This process updates the accounts receivable history with detailed billing data for each sales order invoice. Costpoint assigns a billing type of S (Standard) to invoices that use the following revenue recognition methods:
Shipment/Sales
Unbilled A/R
Deferred Revenue
Costpoint assigns a billing type of D to invoices that use the Liquidation revenue recognition method.
The Post Sales Order Journal process also checks the project revenue setting in the Sales Group Abbreviation for all Project/Account/Organization postings for Sales and Deferred Revenue charges to determine if the SO line charge-to project should be charged or if a higher/lower level project in the work breakdown structure (WBS) should be charged.
If the Use Project Revenue Setup Rules check box is selected, the process searches the SO Line’s charge-to project WBS to find the project that has a project revenue record to determine what project level to charge.
If no project revenue records can be found, or the Use Project Revenue Setup Rules check box is cleared, the process uses the SO Line project in the postings.
This process also checks the project revenue setting in the Sales Group Abbreviation for all Project/Account/Organization postings for Unbilled Accounts Receivable charges to determine if the SO line charge-to project should be charged or if a higher/lower level project in the work breakdown structure (WBS) should be charged.
If the Use Project Revenue Setup Rules check box is selected, the process searches the SO Line’s charge-to project WBS to find the project that has a project revenue record or a project billing information record.
If records can be found in both tables, the process uses the higher project of the two.
If a record can be found in only one of the two tables, the process uses that project.
If no records can be found in either table, or the Use Project Revenue Setup Rules check box is cleared, the process uses the SO Line project in the postings.
This process also checks the owning organization setting in the Sales Group Abbreviation for all project postings. If the Use Project Owning Org check box is selected, Costpoint uses the owning organization of the project to be actually charged (not necessarily the SO line charge project) in the appropriate GL transactions.
After posting, the fiscal year, accounting period, subperiod, and a posting sequence number loads to the Posting Info tab of the Enter/Manage Invoices screen. You can view both posted and unposted invoices on the Enter/Manage Invoices screen; however, you cannot modify posted invoices.
Use the Post Component COGS Corrections posting option if you do not intend to create an invoice afterward. You can post SO issue cost corrections with either the Post Invoices or Post Component COGS Corrections option, but not both. You can also post SO issue cost corrections as part of a normal invoice posting if subsequent invoices are created.
Use to start the posting process. This button is available only after you have printed the journal report during the current session.
Use 
to print the posting report and initiate the posting process. You can select this option after you complete this screen. You can cancel or continue the posting process after selecting this option.
A "Do Not Interrupt" message and a tally of processed records display after posting begins.
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.
You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
From the drop-down list, select the range option to choose subperiods. Valid options are:
All — Select this option to include all available records. You cannot use the Start and End fields for this option. This displays as the default option.
One — Select this option to include only one record. Enter that value in the Start field. You cannot use the End field for this option.
Range — Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning — Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. You cannot use the Start field for this option.
To End — Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start field. You cannot use the End field for this option.
Enter, or click 
to select, the fiscal year to post.
Enter, or click to select, the period to post.
Enter, or click to select, a valid starting subperiod for the option selected in the Range Option field.
This field displays the ending date of the selected starting subperiod.
Enter, or click to select, a valid ending subperiod for the option you select in the Range Option field.
This field displays the ending date of the selected ending subperiod.
Use this selection range to choose sales order invoices by invoice number.
From the drop-down list, select the range option to choose invoice numbers. Valid options are:
All — Select this option to include all available records. You cannot use the Start and End fields when you select this option. This is the default selection in this drop-down list.
One — Select this option to include only one record. Enter that value in the Start field. You cannot use the End field for this option.
Range — Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start field and the ending value of the range in the End field.
From Beginning — Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. You cannot use the Start field for this option.
To End — Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start field. The End field is disabled for this option.
Enter, or click to select, the starting invoice ID for the range.
Enter, or click to select, the ending invoice ID for the range.
From the drop-down list, select the amounts to post. Valid options are:
Post Invoices — Select this option to post open invoice amounts for sales order lines.
Post Amortizations — Select this option to post amortization amounts for sales order invoice lines based on the corresponding amortization schedules already created for the range selected in the Selection Period group box. Sales order invoice lines that have already been posted or manually closed, as well as invoices that have not been posted, are excluded from the posting process. Posting updates the general ledger with a debit to deferred revenue and a credit to recognized sales revenue for the amortized amounts of the corresponding SO invoice line and Fiscal Year/Period/Subperiod range. Costpoint uses charge information for the SO invoice line's sales group abbreviation and project.
Post Component COGS Corrections — Select this option to post the cost of issues that were made after invoicing to the Cost of Sales accounts. This moves the cost of inventory and non-inventory component issues that were made after the SO line was invoiced to the Cost of Sales account, similar to the Post Invoices option. It applies to line types INV, INT and DRP if SO Settings/Charge Inventory Issues to Clearing Account is selected. It applies only to line types INT and DRP if SO Settings/Charge Inventory Issues to Clearing Account is not selected, since INV line types are posted directly to the Cost of Sales account by the Post Inventory Journal process.
Select this check box to print the detail report only.
is disabled. You must reprint the posting report before the posting process can continue. If you use 
after modifying a parameter, the report automatically prints.