POST INVENTORY JOURNAL
Use this screen to print and post eligible inventory transactions from selected accounting periods to the general ledger. You can print the inventory journal to review before posting, or print and post as one process.
You can bill units from inventory issues by cost, units, or account, depending on the option that is selected in the Bill Inventory Issues As group box on the Other Info tab of the Manage Project Billing Information screen. The option that is selected determines how records are inserted in the Open Billing Detail (OPEN_BILLING_DETL) table when the inventory journal is processed. If you select the Account option, some issues can be billed as units and others as cost under the same project, depending on the account function code (Units, Non-Labor, or Labor) associated with the inventory transaction line's charge-to project and account.
You can run this process at any time. However, you must post the inventory journal before closing an accounting period.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Period to Post
Use the fields in this group box to choose an accounting period.
Option
From the drop-down list, select the range option to choose the period. The following options are available:
-
All — Select this option to include all available records. The Starting and Ending fields are disabled for this option. This is the default for selecting periods.
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One — Select this option to include only one record. Enter that value in the Start fields. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of records. Enter the beginning value for the range in the Start fields and the ending value of the range in the End field.
-
From Beginning — Select this option to include all the records from the beginning of the available records to a specific record in the range. Enter the last value for the range in the End field. The Start fields are disabled for this option.
-
To End — Select this option to include all the records from a specific record to the end of all the available records. Enter the value from which the range should begin in the Start fields. The End field is disabled for this option.
Fiscal Year
Enter, or click 
to select, the fiscal year in which inventory transactions are to be posted. The lookup displays fiscal years from the Fiscal Year table in Costpoint General Ledger.
Start Period
Enter, or click to select, the period in which inventory transactions are to be posted. The lookup displays the periods from the Accounting Periods table in Costpoint General Ledger.
Subpd
Enter, or click to select, the starting subperiod in which inventory transactions are to be posted. The lookup displays the subperiods from the Subperiods table in Costpoint General Ledger. The end date for the subperiod selected displays on the field on the right.
Ending Date
This field displays the ending date for the selected period/subperiod.
End Subpd
Enter, or click to select, the ending subperiod in which inventory transactions are to be posted. The end date for the subperiod selected is displayed.
Ending Date
This field displays the end date of the selected end subperiod.