to select, another date as necessary.Use this screen to record an issue transaction and charge non-inventory materials to a sales order (SO). The cost-of-sales journal entries for these issues are posted to the general ledger through the Post Sales Order Journal process, via either the Post Invoices or Post Component COGS Corrections option.
The associated costs for drop-shipment and in-transit items are derived from either a percentage of sales or from one of the cost types on the Manage Sales Order Cost Types screen. You must prioritize these cost types before entering material issues on this screen.
You must record an issue transaction for inventory, drop-shipment, and in-transit items. Use this screen only to record drop-shipment and in-transit items. You can use the Manage Sales Order Inventory Issues screen to record both inventory and non-inventory material issues.
When creating sales order issues transactions, this application checks the owning organization setting on the Manage Sales Group Abbreviations screen for all project postings.
If the Use Project Owning Org check box is selected, Costpoint uses the owning organization associated with the Charge To Project in the appropriate transaction tables.
If the Use Project Owning Org check box is cleared, Costpoint uses the sales group abbreviation organization.
In order to track serial/lot information on a given SO line, you must specify that the part requires SO configuration tracking on the Manage Parts screen. You must select either the Serial or the Lot check box to activate tracking on this screen.
For drop-shipment component issues, if the absolute value of the sum of issued quantities (not yet invoiced, for all components) is greater than or equal to the component line order quantity, the SO line is ready for invoicing. For inventory and in-transit components, this is determined upon shipping.
Record the issue transaction as soon as the material has been drop-shipped by the vendor or passed in transit to the customer. SOs must have an approved status before you can record an issue. When you have recorded the issue transaction, Costpoint calculates the applicable cost of sales.
If you selected the System option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, leave this field blank. Costpoint assigns the next issue ID when you save this issue. If you selected this option and you manually assign an issue ID, it does not update the Last System Issue Number field. If you select the Manual option in the Non-Inventory Issues group box on the Configure Sales Order Entry Settings screen, you must manually enter an issue ID. You cannot enter a space as the first character in the Issue ID field.
The system date defaults in this field. You can enter, or click to select, another date as necessary.
Enter, or click 
to select, the material handler who is performing this transaction. A valid employee ID is required.
Enter notes about this SO issue.
Select this check box, which is active only if you selected the Enable Auto-Issue check box on the Configure Sales Order Defaults screen, to satisfy issue quantities and applicable serial/lot information for all lines on the chosen SO. Costpoint compares the order quantity to the cumulative (to date) quantity. Any residual quantity loads in both the Issue Qty (SO U/M) and Issue Qty (Inv U/M) fields, where you can modify it.
Select this check box to streamline data entry for drop-shipment and in-transit line items. Rather than being pulled from inventory, these items are recorded as issue transactions based on a third party or vendor.
Click this button to load the SO issue details.
Enter, or use to select, the SO number to which the items are being charged.
This field displays Y or N to indicate whether the SO was posted.
This field displays the customer name associated with the selected SO.
This field displays the organization ID associated with the SO.
This field displays the cumulative extended cost for all line items on the issue transaction.
If you did not use the autoload function, click 
to enter a new line. After you enter new SO Line and Component Line numbers, the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.
This field displays the SO line number. If you did not use the autoload function and want to enter a new issue line, enter, or click to select, the SO line number. After you enter new SO Line and Component Line (if the SO Line requires issues to be done at the component level), the appropriate information loads into the issue line. After the information loads, you cannot modify the SO Line or Component Line numbers.
This field displays the component line number, if applicable. If issuing is to be completed at the component level for a given SO line, the components of that line display instead of the SO line item itself when you click the Auto-Issue button.
This field displays the Contract Line Item Number (CLIN) from the SO line.
These fields default from the SO line. They are non-editable unless the Sub Parts fields from the SO line is Y for the line item.
This field displays the item's description.
This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the item is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).
If enabled, this field displays one of the following values to indicate whether the item you are accessing is subject to part data security restrictions and whether you have the necessary authorization to access information for that item:
Unrestricted— The item is not subject to data security restrictions.
Restricted— The item is subject to data security restrictions and that you are authorized to access detailed part information.
***UNAUTHORIZED***— The item is subject to data security restrictions and that you are not authorized to access or view part information. This value is displayed in red background color.
Enter up free-form text in this field.
This field displays the SO line type.
This field displays the miscellaneous type code, if applicable, from the SO line.
This field displays the ordering unit of measure on the SO.
Enter the quantity to be issued in the SO unit of measure. You can leave this field blank and enter the issue quantity in the inventory unit of measure. If you enter the issue quantity in the inventory unit of measure, Costpoint uses the unit of measure conversion table to calculate this field. The maximum issue quantity is 9,999,999,999.9999.
You can enter the issue quantity as a negative number, which is appropriate when an item is returned to the shelves as the result of a vendor return, over-issue, or issue error.
This field displays the difference between the ordered quantity and the cumulative issued quantity. The open quantity displays in the SO's unit of measure.
This field displays the quantity ordered for the SO line item.
For SO items that require an issue transaction (in-transit and drop-shipment line types), the item's cost is determined by the sequence of the system costs on the Manage Sales Order Cost Types screen. You can modify the cost that defaults in this field.
Costpoint checks the Manage Sales Order Cost Types table to determine the cost with the lowest sequence number. If a sequence number of zero is assigned, the cost type is ignored. If the cost is not zero, it is loaded into this field. If the cost type produces a unit cost equal to zero, the cost type with the next available sequence number is used. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
This system-calculated field displays the derived unit cost. Costpoint multiplies the SO Unit Cost value by the Issue Qty (SO U/M) value to determine an extended cost amount.
This field displays the overshipment flag (Y if overshipment is allowed, or N if not) from the SO line item.
This field displays the shipping tolerance percentage from the SO line item.
This field displays the substitute parts flag (Y if substitution is allowed, or N if not) from the SO line item.
This field displays the ship-to address code from the SO line item.
This field displays the sales group abbreviation from the SO line item.
This field displays the project-to-charge from the SO line item. This field is used only for accounts that require projects and that allow project substitution.
This field displays the SO line status which can be O (Open), C (Closed), or S (System closed).
This field displays the SO line warehouse ID.
This field displays Y (Yes) if the line requires a unique item identifier (UID) for Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) purposes, or N (No) if it does not. If this field is Y and the line does not have a UID, Costpoint displays a warning. Set this flag on the Manage Sales Orders screen.
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Subtask |
Description |
|
Accounting Period |
Click this link to view accounting period information (fiscal year, period, subperiod, and ending date) related to the transaction date. |
|
Header Documents |
Click this link to access the SO Header Documents subtask. |
|
Serial/Lot Info |
Click this link to access Serial/Lot Info subtask, where you can assign serial and/or lot numbers to the issued items. Serial or lot tracking must be enabled for the item, and the issue quantity must be greater than or less than zero. |
|
Line Documents |
Click this link to access the SO Line Documents subtask. |