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Create a Cash-Basis Journal Entry After You Reconcile a Credit Card Statement

If you use cash-basis accounting, you can automatically create a journal entry for company-paid expenses after you reconcile a credit card statement.

Prerequisites: Completely reconcile a credit card statement before you create the cash-basis journal entry. If you create and post a journal entry before all charges are reconciled, it will be missing some amounts for the journal entry. If you then create and post additional journal entries for a statement, this produces duplicate amounts because the repeated journal entry includes all cleared charges, not just the previous uncleared charges.

To create a cash-basis journal entry after you reconcile a credit card statement:

  1. In the Navigation pane, select Cash Management > Credit Card Reconciliation.
  2. At the top of the Credit Card Reconciliation form, enter a partial or complete name or number in the Find statement lookup field to find and select an in-progress credit card statement.
  3. Click Other Actions > Create Cash Journal Entry and complete the information in the fields on the tab.
  4. On the Cash Journal Entry dialog box, enter all the required details.
  5. Click the Create button to generate the journal entry.
    If you have uncleared items for the credit card statement, you receive a message to warn you that they exist. It is recommended that you click No to clear all items on the statement first. After all items are cleared, you can continue to create the journal entry.
  6. On the dialog box that tells you the active period in which the journal entry will be created, click Yes to continue.
  7. In the Navigation pane, select Transaction Center > Transaction Entry > Journal Entries.
  8. Review the details of the transaction file for the journal entry.
  9. Select the transaction file for the credit card statement journal entry from the list, and click Post in the grid toolbar.
    Vantagepoint displays a message when the journal entry transactions are posted.