Restricted Absence Types

You may choose that some types of absence are not visible to all employees.

For example, you may want employees to be able to book Illness without having that status visible to other employees.

In addition to the colors on an absence type, the absence type can be marked as Restricted.

When this field is selected, other employees cannot see the colors defined on the absence type when looking at your absence. Instead they will see the color defined on the vacation calendar that you are using.

For example, say Vacation = blue, Illness = red, and Leave = green. If Illness (shown in red) is marked restricted, then other employees looking at your absence won’t see red. They will see the color defined on your vacation calendar, which could be blue, hiding your Illness as Vacation.

The general rule is that if you are logged in as the employee you are viewing absence for, or as the supervisor, secretary, absence approver of that employee, or you have the permission “Can Approve/Reject Absence” (which is setup in the window Actions in the Setup module for each user individually), then you will see the “true” color.

Otherwise, you will see the “restricted” color taken from the vacation calendar.

In addition to the above rule, in Team Overview you can also see the “true” color for all employees in a team if you are marked with “Can See Absence for Team” in the Teams window.

Select the Restricted check box on the Absence Types tab to restrict a particular absence type, such as illness.