Manage Client Receipts (Existing tab) window

Use the Existing tab of this window to change a client receipt.

Main table

If you double-click a row in the main table, related fields for one of the following appear:

Client Receipt

Miscellaneous Receipt

Credit Memo

 

Main table

All fields are view only.

Field Description

Bank

The bank associated with the receipt or credit memo

If blank, the receipt is pending deposit.

Date

The date of the receipt or credit memo

Receipt type

Indicates if the item is a client receipt, miscellaneous receipt, or credit memo

Client / Payer

For a receipt, the issuer of the payment. For a credit memo, the client associated with it.

Method

The method of payment, such as check or wire transfer

ID

Optional identification number for the receipt, such as a check number or routing ID

ABA

Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt.

Amount

The amount of the receipt or credit memo

Status

Displays any status information, such as a void, NSF, beginning balance, or if the project billed amount was reduced

Notes

Any notes about the receipt or credit memo

Indicates whether there are any attachments, which are made by linking to related files

The column displays if there are no attachments, and if there are attachments.

Client receipt (appears when you double-click a client receipt)

Field Description

Client

Displays the client associated with the receipt

Show all invoices

Select to display all unpaid invoices.

Receipt date

Displays the date of the receipt

Method

The method of payment, such as check or electronic funds transfer (EFT)

ID

Optional identification number for the receipt, such as a check number or routing ID

ABA

Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt.

Click to add, change, or open attachments.

Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).

Pay by phase

Select to display invoice distributions by phase instead of activity.

Amount

The amount of the receipt

Notes

Any notes or comments about the receipt

Project

The project

Invoice

The invoice number

Date

The invoice date

Invoiced

The original amount of the invoice

Paid

The amount previously paid on the invoice

Credited

The amount of any credit memos that were issued for the invoice

Due

The amount of the invoice that is unpaid.

When this field is highlighted in red, you cannot save the entry.

Sales tax

The unpaid sales tax on the amount due.

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

When this field is highlighted in red, you cannot save the entry.

Pay

If this check box is selected, the invoice is to be paid by the receipt.

Amount

If the Pay check box is selected, this field contains the amount of the invoice to pay.

When this field is highlighted in red, you cannot save the entry.

Sales tax

The sales tax on the amount you are paying.

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

When this field is highlighted in red, you cannot save the entry.

Distributions (appear when you click the plus sign):

Activity type or phase

The activity type, or phase if you selected the Pay by phase check box.

Invoiced

The original billed amount of the distribution

Paid

The amount previously paid on the distribution

Credited

The amount of credit memos that were issued for the distribution

Due

The amount of the distribution that is unpaid

Sales tax

The unpaid sales tax on the amount due

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

Pay

If selected, the distribution is to be paid.

Amount

If the Pay check box is selected, this field contains the amount to of the distribution to pay.

Sales tax

The sales tax on the amount of the distribution you are paying

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

Prepayments table:

Project

The project

Pay

If this check box is selected, either all or part of the receipt is a prepayment.

Amount

The amount of the prepayment

Refunded

The amount of any refund

Miscellaneous receipt (appears when you double-click a miscellaneous receipt)

Field Description

Payer

The firm or person issuing the payment

Receipt date

Displays the date of the receipt

Method

The method of payment such as check or wire transfer

ID

Optional identification number for the receipt, such as a check number or routing ID

ABA

Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt.

Click to add, change, or open attachments.

Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).

Amount

The amount of the receipt

Notes

Any notes or comments about the receipt

Account

The account to credit for the amount of the distribution

Department

If you selected an account that has a type of income, billable cost, expense or other income, enter the department to credit for the amount of the distribution

Amount

The amount of the receipt to pay

Credit memo (appears when you double-click a credit memo)

Field Description

Client

Displays the client associated with the credit memo

Show all invoices

Select to display all unpaid invoices.

Click to add, change, or open attachments.

Linked files must be in a shared location for other people to open them (for example, on a shared network or a website).

Date

Displays the date of the credit memo

Reduce project billed amount

If selected, the amount billed is reduced by the amount of the credit memo.

Credit by phase

Select to display distributions by phase instead of activity.

Amount

The amount of the credit memo

Notes

Any notes or comments about the credit memo

Project

The project

Invoice

The invoice number

Date

The invoice date

Invoiced

The original amount of the invoice

Paid

The amount previously paid on the invoice

Credited

The amount of any previous credit memos for the invoice

Due

The amount of the invoice that is unpaid

Sales tax

The unpaid sales tax on the amount due

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

Credit

If selected, all of the invoice is credited

Amount

The amount of the invoice to credit

Sales tax

The total amount of sales tax on the invoice

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).

Distributions (appear when you click on plus sign):

Activity type or phase

The activity type, or phase if you selected the Credit by phase check box

Invoiced

The original billed amount of the distribution

Paid

The amount previously paid on the distribution

Credited

The amount of any previous credit memos for the distribution

Due

The amount unpaid on the distribution

Sales tax

The unpaid sales tax on the amount due

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab) .

Credit

If selected, the distribution is to be credited

Amount

The amount of the distribution to credit

Sales tax

The total amount of sales tax on the invoice

Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab).