Running payroll

Overview

About in-house payroll

unavailable in ajeraCore unless you have the Payroll add-on 

When you run a payroll:

• You begin by specifying the payroll period and pay date.
• You can add, change, or delete paychecks, as needed. You can view paychecks at a summary or detail level before printing them.
• You can pay by check or direct deposit.

To run payroll, you perform these tasks:

1. Create a payroll. You enter general information needed to run the payroll, such as the pay period and the employees to pay. You can either set up this information in advance and save it, or you can do it immediately before you actually pay employees.

You can create a payroll to do the following:

• Process your regular payroll. When you create a payroll, Ajera automatically creates paychecks for employees based on their timesheet entries for that period. You can add, change, or delete paychecks, as needed.
• Reject an item on the expense report, entering comments about the rejected item. The employee then corrects the rejected expense and resubmits the expense report. 
• Produce a payroll for one paycheck, such as a bonus check or a termination check.

2. Pay employees. You can select to pay:

• One paycheck or several paychecks out of a payroll, and then return to the payroll later and pay others.
• Pay all employees in the payroll at one time.

When you pay employees, you can print paychecks, direct deposit stubs, and file copies.

3. Produce direct deposits. You produce a NACHA file, which contains information your bank uses to process your direct deposits. Before producing direct deposits for the first time, you must set up direct deposits.

About using a payroll service (outsourced)

When you outsource your payroll using a payroll service, you perform these steps in Ajera:

1. Review and change information on the .
2. Enter the Payroll Service Employee ID when using > Setup > Employees.
3. Set up pays.
4. Create a payroll file.

Follow a work plan

In-house payroll

1. Click > Manage > Payroll.
2. Create a payroll.

Payroll service (outsourced)

1. Click > Manage > Payroll.
2. Create a payroll file.
3. Send the file to your payroll service.