Give a Security Role Access to Data Export Definitions

You can give a security role access to some or all of the data export definitions that are used in the Exports utility and the Integration Manager utility.

You use data export definitions to export Vantagepoint data to a file.

When you give export administrator access to a role, the role automatically has access to all the data export definitions.

You must give non-export administrator roles access to data export definitions if you want them to be able to export Vantagepoint data to a file using the definition.

For more information about export administrator tasks and responsibilities, see Role Security for the Exports and Integrations Manager Utilities.

Giving a role access to data packs is one part in the process of giving access to the export functionality. See the following topics for complete instructions on how to give users export administrator access or only the ability to export data:

• Give a Security Role Exports Administrator Access
• Give a Security Role the Ability to Export Data to a File (Non-Exports Administrator Access)

Prerequisite: Before you can give a non-export administrator role access to a data export definition for exporting data, you must first give the role access to the specific data packs from which a data export definition is created. See Give a Security Role Access to Data Packs.

To give a role access to data export definitions:

1. In the Navigation pane, select Settings > Security > Roles.
2. At the top of the form, enter either a complete or partial name or number in the Find role lookup field to find and select an existing role for which you want to set up access to some or all of the data export definitions.
3. On the Access Rights tab, set the Functional Area option to Data Export Definitions.
4. If this role is for an export administrator, the Full Access to All Data Export Definitions checkbox is automatically selected when you select the Export Administrator checkbox on this tab.
   All the data export definitions display in the Data Export Definitions for this Role grid on the tab.
5. If this role is for non-export administrators and you want to give the role access to all the data export definitions, select the Full Access to All Data Export Definitions checkbox.
   All the data export definitions for the data packs that you selected for the role are displayed in Data Export Definitions for this Role grid on the tab. See the Prerequisites section above for information about selecting data packs.
6. If this role is for non-export administrators and you want to give the role access to only certain data export definitions, complete the following:
   1. Be sure that the Full Access to All Data Export Definitions checkbox is cleared.
   2. Below the Data Export Definitions for this Role grid, click + Add/Remove.
   3. On the Data Export Definitions dialog box, select the category of the data export definitions to which you want to give access.
   4. In the Available Data Definition list, click each data export definition that you want the role to access.
      The definitions that display in the list are based on the data packs that you gave the role access to.

      Each definition that you select is automatically added to the Selected Data Definition list on the dialog box.

   5. Click Apply on the dialog box.
      You are returned to the Access Rights tab. The definitions that you selected display in the Data Export Definitions for this Role grid.
   6. In the Data Export Definitions for this Role grid, select the Editable checkbox for the data export definitions that you want to allow the role to edit in the Exports utility.
   7. If you want to allow the role to edit parameters for the data export definition in the Exports utility, select the Parameter checkbox in the grid for that data export definition.

All the entries that you made are saved automatically.