Set Up Estimated Fee Allocations for a Project

Use the Estimated Fee tab of the Contract Management form to set up estimated fee allocations that are then used to forecast your potential revenue stream on the Project Forecast report.

The Estimated Fee tab is only available if at least one of the following modules is activated: Resource Planning, CRM, or CRM Plus.

To set up estimated fee allocations:

1. In the Navigation pane, select Hubs > Projects > Contract Management.
2. Click the Estimated Fee tab.
3. In Allocation Method, select one of the following allocation methods:

   Option	Description
   Spread Evenly Across Time Scale	Select this option to spread the estimated fee in even amounts across the units of a time scale, between the estimated start date and the estimated completion date milestones entered for the project. Select the time scale (for example, Weekly or Monthly) in Time Scale.
   Allocate All Fees to Estimated Start Date	Select this option to allocate the estimated fee to the project's estimated start date (the date entered for the Estimated Start milestone for the project).
   Allocate All Fees to Close Date	Select this option to allocate the estimated fees to the date the project was won (the date in Won/Lost Date under Win/Loss Details in the Projects hub Summary pane).
   Allocate All Fees to Estimated Completion Date	Select this option to allocate the estimated fee to the project's estimated completion date (the date entered for the Estimated Completion milestone for the project).
   Use Fee Allocation Grid with Specific Dates	Select this option to allocate the estimated fee to specific dates. This activates the Fee Allocation grid. Use this grid to identify the dates on which you expect to receive fee payments and the payment amounts. To base the allocations on a predefined allocation template, click Use Template and select the template. You can then make changes to the default allocation information in the grid, if necessary.
   Use Revenue Forecasts	Select this option to allocate fees based on revenue forecasts using the Revenue Forecast area in the Projects hub. This option is only available if you have the Resource Planning module activated.

   The Change Allocation Method dialog box displays to warn you that when you change the allocation method for a project, Vantagepoint removes any information associated with the previously selected method, which could include all data that was entered on the associated Revenue Forecasts form or Fee Allocation grid on the Estimated Fee form.

4. Click Change Method or Cancel if you do not want to make the change.

   When you change the allocation method from Use Revenue Forecasts back to any other allocation method, Vantagepoint checks out the project when you select the new method and automatically checks it back in again. If you attempt to change the allocation method from Use Revenue Forecasts back to any other allocation method while the project plan or revenue forecast is already checked out to another user, then you must manually set the option back to Use Revenue Forecasts until it is not checked out by the other user.

5. If you selected Use Fee Allocation Grid with Specific Dates, do the following:
   1. To base the allocations on an allocation template, click Use Template and select the template.
   2. In the Estimated Fee Allocation grid, either review and edit the default data for the first allocation, if you selected a template, or click + Add Allocation to create a blank row for entering an allocation description, the date on which you expect a fee payment, and either an amount or a percentage of the total fee to allocate on that date.
   3. Repeat step b for each allocation that you want to set up.
6. If you selected Spread Evenly Across Time Scale, select the time scale (for example, Weekly or Monthly) that you want to use to assign dates for estimated fee allocations.