Contents of the GL Account Review Form

Use the fields and options on this form to view posted transactions and make or change an entry in a user-defined field for posted transactions.

To make or change an entry in a user-defined field for posted transactions, you must first create the user-defined fields and specify the transaction types they apply for on the Transactions form in Settings > Accounting > Transactions. For more information, see Create User-Defined Fields for Posted Transactions.

Search Criteria Pane

Use the fields in this pane to determine the transactions that display in the Transactions grid on this form.

Field	Description
Time Frame	Select one of the following options to display transactions in the Transactions grid based on a period of time. Current Period: This displays transactions from the active accounting period that you are logged in to. Year-To-Date: This displays all transactions for the current fiscal year through the active accounting period. Date Range: This displays transactions based on a range of dates, regardless of the period in which the transactions were posted or the dates of the current active accounting period. Enter the start and end dates in the fields below the Time Frame field. Period Range: This displays transactions that are within a range of accounting periods. Enter the start and end periods in the fields below the Time Frame field.
Transaction Type	From the drop-down list, select the checkbox for one or more of the following transaction types to display in the Transactions grid. You must click the Search button in the Search Criteria pane for the transactions to display in the grid. AP Disbursements AP Vouchers Cash Disbursements Cash Receipts Employee Expenses Employee Payments Employee Repayments Invoices Journal Entries Labor Adjustments Miscellaneous Expenses Payroll Payments Prints and Reproductions Timesheets Units Units by Project Vendor Payments The transaction types listed above display in the drop-down list if your security role gives you Report access for each of these transaction types. Report access is turned on for a security role on the Accounting tab in Settings > Security > Roles. In the Transaction Types grid, add a transaction type and select the Report checkbox for it. If you don't have Report access and you run the search with nothing entered in the Transactions Type field, no transactions display in the Transactions grid. If you have Report access and you run the search with nothing entered in this field, the Transactions grid displays all the transactions for the transaction types that display in the Transaction Type drop-down list, as well as transactions for transaction types that are not displayed in the drop-down list. This includes transactions for billing transfers for each transaction type (labor, expenses, units, and fees). User-defined fields do not apply for the following transaction types that can be displayed in the Transactions grid: Employee Payments Labor Adjustments Miscellaneous Expenses Payroll Payments Prints and Reproductions Timesheets Vendor Payments If a user-defined field that displays in the Transactions grid does not apply for a transaction type that displays in the grid, the user-defined field for that transaction type is blank and read-only.
Account	Click and select one or more general ledger accounts to display transactions in the Transactions grid based on a transaction's general ledger account. To select multiple accounts, click Search at the bottom of the account list.
Project	Click and select one or more projects to display transactions in the Transactions grid based on a transaction's project. To select multiple projects, click Search at the bottom of the account list.
Reference No	Enter a transaction's reference number to display transactions in the Transactions grid based on reference number. If the transaction is an implicit posting (automatic) posting, Auto is the reference number. If the transaction is historical, History is the reference number. If the transaction is related to revenue generation, REVGEN is the reference number.
Clear All	Click this link to clear all the fields in the Search Criteria pane.
Search	Click this button to display transactions in the Transactions grid based on the criteria that you entered in the Search Criteria pane.

Transactions Grid

This grid displays only posted transactions. You determine the transactions that display in the grid by entering search criteria in the Search Criteria pane. You must click the Search button in the Search Criteria pane for the transactions to display in this grid.

Click a column's title in the grid to sort the rows in the grid by the entries in the column field.

All fields in the grid are read-only except the user-defined field that were set up for transactions (in Settings > Accounting > Transactions.

If you have multiple companies in Vantagepoint, only posted transactions for the active company you are logged in to display in the grid.

Transactions Grid — Toolbar

Use the icons on the grid toolbar to add or remove columns from the grid (including user-defined fields), filter by columns in the grid, export the contents of the grid, and maximize the size of the grid. For more information about the items on the grid toolbar, see Grid Toolbar and Grid Actions Bar.

Transactions Grid — Fields

Field	Description
Account Number	This field displays the transactions's general ledger account number.
Transaction Type	This field displays the transaction's type, such as Cash Receipts, AP Vouchers, Journal Entries, and so on.
Reference No	This field displays the transaction's reference number. If the transaction is an implicit posting (automatic) posting, this column displays Auto. If the transaction is historical, this column displays History. If the transaction is related to revenue generation, this column displays REVGEN.
Period	This field displays the accounting period in which the transaction was posted.
Posting Sequence	This field displays the transactions's posting sequence. Sequence numbers are assigned during the posting process. The number 1 is assigned to the first group of transactions posted during an accounting period, number 2 to the second group, and so on.
Transaction Date	For most transactions, this field displays the date on which the transaction was posted. If the detail is from History Loading, this field displays the accounting period.
Description	This field displays the description of the transaction that was entered during transaction entry.
Project Number	This field displays the number of the project associated with the transaction.
Phase Number	This field displays the number of the phase associated with the transaction, if you use phases.
Task Number	This field displays the number of the task associated with the transaction, if you use tasks.
Amount	This field displays the transaction's monetary amount. If you use multiple currencies in Vantagepoint, this field displays the functional currency amount. The amount is positive or negative depending on whether it is a debit or credit.
Project Name	This field displays the name of the project associated with the transaction.
Phase Name	This field displays the name of the phase associated with the transaction if you use phases.
Task Name	This field displays the name of the task associated with the transaction if you use tasks.
Posting Date	This field displays the date that the transaction was posted.
Organization	This field displays the organization associated with the transaction. If your enterprise does not use organizations, this column does not display.
Description 1	This field displays the general description of the transaction (for example, the name of the vendor for an accounts payable voucher).
Description 2	This field displays the more specific description of the transaction (for example, the description entered during transaction entry for a single item on a voucher).
Document	If displays in this field for a transaction, click the icon to display a list of supporting documents associated with the transaction on the Supporting Document dialog box. From the dialog box, you can then display any of the documents. (If you hover over , the file names of the associated supporting documents display in a tooltip.) If displays in this field, no supporting documents are associated with the transaction. Uploaded documents associated with transactions are available to view on the posting log of the original transaction.
Transaction Amount	This field displays the total amount of the transaction, expressed in the transaction currency.
Transaction Currency	This field displays the code for the transaction currency. This code applies to the amount in the Transaction Amount field.
Transaction User-Defined Fields	The user-defined fields that display in this grid are created in Settings > Accounting > Transactions in the User Defined Fields for Transactions grid and the Transaction Types Using User Defined Fields grid on the Transactions form. Add the desired user-defined fields to the Transactions grid using on the grid toolbar. You can make or change an entry in a user-defined field if your security role gives you Post access for the transactions's type. You turn on Post access for a security role on the Accounting tab in Settings > Security > Roles. In the Transaction Types grid, add a transaction type and select the Post checkbox for it. If your security role does not give you Post access, a user-defined field in GL Account Review is read-only. User-defined fields do not apply for the following transaction types: Employee Payments Labor Adjustments Miscellaneous Expenses Payroll Payments Prints and Reproductions Timesheets Vendor Payments If a user-defined field that displays in the Transactions grid does not apply for a transaction type that displays in the grid, the user-defined field for that transaction type is blank and read only. Up to 30 user-defined fields for transactions can display in this grid. However, if you add 30 user-defined fields, performance in the grid is impacted.