Header Fields of the Items Form or Dialog Box

Use these common fields at the top of the Items form or dialog box to create an item record, select an existing item, and display item details.

Contents

Field	Description
Find item	At the top of the form, enter a partial or complete name or number in the Find item lookup field to find and select the item record that you want to view or edit. Your current record selection will be preserved if you switch to another application and then return to this form.
Search Navigation Controls	The Search Navigation Controls display to the right of the Find lookup field at the top of most Vantagepoint hub and application forms. Use these controls and their related components to quickly locate a saved search, create ad hoc or new searches, page through records, find and select multiple hub records, and view selected hub or application records in () Detail View. On the Saved Search control (), click to display the Saved Searches (left) pane and Record Selection (right) pane. Most search types include standard, personal (My Searches), shared, and complex searches, as well as an ad hoc search Selection. Available search types vary, depending on the active hub or application form. When you add new records in most hub and application forms, you can easily group and track them from the Search Navigation Control in detail view. On the active form, click the + New <record> button, complete the required information for each new record, and then click Save. Vantagepoint displays both a saved confirmation message and the New Records label () that appears in the Saved Search control. As you add new records, Vantagepoint orders the records sequentially. You can use the paging control to review and edit each new record on the active hub or application form. When you access a different field or search on the hub or application form or navigate away from the form, you lose the ability to view and track the new records. The New Records label then reverts to the Saved Search control (). For more information about Search Navigation Controls, see Components of a Search, Use Search Navigation Controls to Filter and Refine Records, and Use Search Navigation Controls to Track New Records.
Saved Searches list	To filter the list of items, select one of the following search types: Quick Find: Use this field to locate a specific search or group of searches in a long list of searches. Enter one or more characters in this field and then pause to allow time for the results set to refresh. The records returned for the search are listed in the Records Selection pane. Selection: If available, this ad hoc search appears in the Saved Search control and also in the Saved Searches list. This type of search is based on an existing search in the Saved Searches list and, typically, comprises a portion of all the available hub or application records that were included in the saved search. Use this type of search to quickly view a specific subset of records for a standard search. Only one ad hoc Selection is available at any given time and will remain unchanged until you either update it or create an ad hoc search. For more information, see Select Hub Records for an Ad Hoc Search and Edit an Ad Hoc Search Selection. All: Select from a list of all items. Active Company: Select from a list of all items under the active company. Purchase Last 90 Days: Select from a list of items purchased within the last 90 days. Inventory Item: Select from a list of inventory items. My Searches: If you have any saved searches, choose an option to select from a list of items that match your saved search criteria. + New Search: Click this option to open the Search dialog box, where you can search by record fields or perform advanced searches. For more information about Search Navigation Controls, see Search Quick Reference and Components of a Search. For information about creating and using searches, see the Search Vantagepoint help topics.
x of x	Use these arrow icons to scroll through the records in the search results and display a different record on the form. The numbers indicate which record you are viewing out of the total number of records in the search results.
+ New Item	Click this option to create a new item.
Save	This appears only when you make changes to a field or option in the form. Click this option to save the changes that you made to the record.
Cancel	This appears only when you make changes to a field or option in the form. Click this option to discard the changes that you made to the record.

Record Details

These fields display the details of the selected purchase order record.

Field	Description
Item Record Description	This line displays at the top of the form and shows the description of the selected item. You can define or modify this text in the Description field on the General tab of the Items form or dialog box.