Deltek Vantagepoint Help

Using the Help Search

General Tab of the Intercompany Billing Form

Use this tab to select a run type and to select the posting logs that you want to include in the intercompany billing process. The files displayed are for the active company.

Field	Description
Run Type	Select the type of intercompany billing run that you want to do: Draft: Use a draft run to review the results of intercompany billing before you do the final run. When subledgers are enabled, draft runs generate intercompany invoices with a "Draft" invoice number. Draft runs do not generate actual transaction entry files. You can run multiple draft runs, if necessary, but each run replaces the draft information from the prior run. Final: After you review the results from a draft run and approve them as accurate, you can generate a final run of the intercompany billing process. When you do, `Vantagepoint` does the following: Deletes any existing draft data. Creates a sequence number for the file. If you selected the option to post automatically, creates and posts the appropriate accounts receivable and accounts payable entries and clears the intercompany suspense account. If you are not posting automatically, the process creates intercompany billing transaction files that you post later. Marks intercompany files as Processed. If you use detailed subledgers, generates intercompany invoices and intercompany AP vouchers. After you select Final, review and update the posting options on the Posting Information tab. Final runs are not deleted; they remain available in case you need to review the final run data in the future.
Run Description	For a draft process, the run description is always Draft Run. For a final run, you can edit the default description.
Show Postings for	Select the types of intercompany postings that you want to include in the intercompany billing process. You can include all types of transactions, or a single type: labor, expenses, or billing transfers. The posting logs for the selected types display in the Intercompany Postings grid.
From and To	Use these fields to specify a range of accounting periods for which you want to include posting logs. Only posting logs containing intercompany transactions from this range of accounting periods display in the Intercompany Postings grid.
Show posting logs where intercompany billing has already been run	Select this option if you want the list in the grid to include posting logs that have already been processed. This option is only available if Allow Reprocessing of Intercompany Billing Files is selected for your security role on the Accounting tab of the Roles form. When you select previously processed postings for processing in an intercompany billing session, a prompt asks you to confirm that you want to include those postings. Reprocessing can result in intercompany reconciliation issues, unless the prior processing has been manually undone.
Diary	This field displays only if one or more diaries are available for the fiscal period or fiscal year for which you are processing intercompany billing transactions. Use this field to select a diary code for the group of transactions that will be created by the intercompany billing process. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or for specific fiscal periods. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that are set up on the Diary Auto Numbering Options section in Transactions Settings that either have the same fiscal period or fiscal year for which you are processing intercompany billing or that have no fiscal period or year entered for them. The Diary field drop-down list includes only the diary codes that are set up for the current company.

Intercompany Postings Grid

This grid displays the posting log files selected based on the options that you specify above the grid. If you use the Reset Defaults option on the Other Actions menu to reset settings to their defaults, this grid is also reset to display the log files selected based on the default settings.

Field	Description
	Click this icon to expand the grid to a full-screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
	Click this icon to export all the data from the grid to a comma-separated values (.csv) file that you save in Microsoft Excel or another spreadsheet application that supports .csv files. For more information, see Exporting Data to a .csv File.
	Click this icon to display the column filter options. Use the filter options to restrict the grid contents. For more information, see Filter the Grid Results.
Reset Incomplete Files	Click this option to reset all posting logs with Incomplete in Status to their original status, either Unprocessed or Processed. When you run intercompany billing, posting logs are marked as Incomplete in Status while the process is running, so that other users do not try to process the same files. When the process completes, these files are marked as Processed. If the intercompany billing process does not complete as it should, the posting logs remain marked as Incomplete. You can use the Reset Incomplete Files option to reset their status. After resetting the files, you can address the reasons for the incomplete processing and run the process again.
	Select this checkbox at the top of a grid to select all row items in the grid. If all the rows are already selected, select this checkbox to clear them. To select one or more individual row items, rather than all row items, select the checkbox next to each row that you want to select.
Type	This column displays the type of transactions contained in each file. You will not see Employee Payments, AP Payments, or Invoices because there are no intercompany transactions for these types of postings.
Period	This column displays the accounting period in which the file was posted.
Sequence	This column displays the file's posting sequence number, a unique internal number that identifies the posting.
Name	This column displays the username of the person who posted the file.
Posted	This column displays the date and time that the file was posted.
Comment	This column displays a description of the file contents.
Status	This column indicates whether the file has gone through the intercompany billing process: Unprocessed: The file has been posted but has not gone through the intercompany billing process. See the Posted field for the date and time of the posting. Processed: The file has gone through the intercompany billing process. Incomplete: The file was included in the intercompany billing process, but that process did not complete successfully. If the process stops before completing and you see files marked as Incomplete, click Reset Incomplete Files above the grid to reset the status of all incomplete files to Unprocessed or Processed, whichever was the file's previous status. Then you can address the reasons for the incomplete processing and run the process again.

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General Tab of the Intercompany Billing Form

Use this tab to select a run type and to select the posting logs that you want to include in the intercompany billing process. The files displayed are for the active company.

Field	Description
Run Type	Select the type of intercompany billing run that you want to do: Draft: Use a draft run to review the results of intercompany billing before you do the final run. When subledgers are enabled, draft runs generate intercompany invoices with a "Draft" invoice number. Draft runs do not generate actual transaction entry files. You can run multiple draft runs, if necessary, but each run replaces the draft information from the prior run. Final: After you review the results from a draft run and approve them as accurate, you can generate a final run of the intercompany billing process. When you do, `Vantagepoint` does the following: Deletes any existing draft data. Creates a sequence number for the file. If you selected the option to post automatically, creates and posts the appropriate accounts receivable and accounts payable entries and clears the intercompany suspense account. If you are not posting automatically, the process creates intercompany billing transaction files that you post later. Marks intercompany files as Processed. If you use detailed subledgers, generates intercompany invoices and intercompany AP vouchers. After you select Final, review and update the posting options on the Posting Information tab. Final runs are not deleted; they remain available in case you need to review the final run data in the future.
Run Description	For a draft process, the run description is always Draft Run. For a final run, you can edit the default description.
Show Postings for	Select the types of intercompany postings that you want to include in the intercompany billing process. You can include all types of transactions, or a single type: labor, expenses, or billing transfers. The posting logs for the selected types display in the Intercompany Postings grid.
From and To	Use these fields to specify a range of accounting periods for which you want to include posting logs. Only posting logs containing intercompany transactions from this range of accounting periods display in the Intercompany Postings grid.
Show posting logs where intercompany billing has already been run	Select this option if you want the list in the grid to include posting logs that have already been processed. This option is only available if Allow Reprocessing of Intercompany Billing Files is selected for your security role on the Accounting tab of the Roles form. When you select previously processed postings for processing in an intercompany billing session, a prompt asks you to confirm that you want to include those postings. Reprocessing can result in intercompany reconciliation issues, unless the prior processing has been manually undone.
Diary	This field displays only if one or more diaries are available for the fiscal period or fiscal year for which you are processing intercompany billing transactions. Use this field to select a diary code for the group of transactions that will be created by the intercompany billing process. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or for specific fiscal periods. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that are set up on the Diary Auto Numbering Options section in Transactions Settings that either have the same fiscal period or fiscal year for which you are processing intercompany billing or that have no fiscal period or year entered for them. The Diary field drop-down list includes only the diary codes that are set up for the current company.

Intercompany Postings Grid

This grid displays the posting log files selected based on the options that you specify above the grid. If you use the Reset Defaults option on the Other Actions menu to reset settings to their defaults, this grid is also reset to display the log files selected based on the default settings.

Field	Description
	Click this icon to expand the grid to a full-screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
	Click this icon to export all the data from the grid to a comma-separated values (.csv) file that you save in Microsoft Excel or another spreadsheet application that supports .csv files. For more information, see Exporting Data to a .csv File.
	Click this icon to display the column filter options. Use the filter options to restrict the grid contents. For more information, see Filter the Grid Results.
Reset Incomplete Files	Click this option to reset all posting logs with Incomplete in Status to their original status, either Unprocessed or Processed. When you run intercompany billing, posting logs are marked as Incomplete in Status while the process is running, so that other users do not try to process the same files. When the process completes, these files are marked as Processed. If the intercompany billing process does not complete as it should, the posting logs remain marked as Incomplete. You can use the Reset Incomplete Files option to reset their status. After resetting the files, you can address the reasons for the incomplete processing and run the process again.
	Select this checkbox at the top of a grid to select all row items in the grid. If all the rows are already selected, select this checkbox to clear them. To select one or more individual row items, rather than all row items, select the checkbox next to each row that you want to select.
Type	This column displays the type of transactions contained in each file. You will not see Employee Payments, AP Payments, or Invoices because there are no intercompany transactions for these types of postings.
Period	This column displays the accounting period in which the file was posted.
Sequence	This column displays the file's posting sequence number, a unique internal number that identifies the posting.
Name	This column displays the username of the person who posted the file.
Posted	This column displays the date and time that the file was posted.
Comment	This column displays a description of the file contents.
Status	This column indicates whether the file has gone through the intercompany billing process: Unprocessed: The file has been posted but has not gone through the intercompany billing process. See the Posted field for the date and time of the posting. Processed: The file has gone through the intercompany billing process. Incomplete: The file was included in the intercompany billing process, but that process did not complete successfully. If the process stops before completing and you see files marked as Incomplete, click Reset Incomplete Files above the grid to reset the status of all incomplete files to Unprocessed or Processed, whichever was the file's previous status. Then you can address the reasons for the incomplete processing and run the process again.