Posting Information Tab of the Intercompany Billing Form

Use this tab to set options related to posting billing files for a final intercompany billing run. Vantagepoint displays default files names for the active company.

If you enter file names on this tab, the file name cannot be the same as that of any archived file. The filename can match the name of an existing file only if the existing file has not been posted and the Replace existing unposted intercompany billing files of the same name option is selected.

If you make changes to any of the default file names on this tab and then use the Reset Defaults option on the Other Actions menu to reset settings to their defaults, your changes to the file names are removed, and the default file names are restored.

To update the fields and options on this tab, you must first select Final in Run Type on the General tab.

Contents

Field	Description
Post intercompany transactions as they are generated (do not create a transaction file)	Select this option to have Vantagepoint post the intercompany transactions immediately, rather than creating transaction files that you subsequently post in a separate step. If you do not use files to group transactions, it is recommended that you select this checkbox. If you do not select this checkbox in that case, it is important to post, rename, or delete the transaction files from one run before running the process again, to avoid creating files with duplicate file names and making it difficult to distinguish one set of files from the other. If you select this checkbox and then change Run Type on the General tab from Final to Draft, this checkbox will be cleared, and you must select it again when you change Run Type back to Final.
Replace existing unposted intercompany billing files of the same name	This option displays if you use files to group transactions. Select this option to overwrite existing, unposted files created by a previous intercompany billing process. For example, you can use this option to create corrected files after resolving data problems that you identified using the Intercompany Billing report. Archived files are never deleted, even when this option is selected. If you select this checkbox and then change Run Type on the General tab from Final to Draft, this checkbox will be cleared, and you must select it again when you change Run Type back to Final.
Transaction Date	Enter or select the detail transaction date for the intercompany billing journal entries. This field is available only if Vantagepoint is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date that you enter must meet that requirement. If you use subledgers for intercompany billing, this date is also the default invoice date, but you can select Other Actions > Invoice Options on the Actions bar and change the invoice date on the Invoice Options dialog box, as long as the new date falls within the current fiscal year or current fiscal period.
Reclass Intercompany Suspense File Name	This field displays if you use files to group transactions. If you selected the Reclass Intercompany Suspense as Receivable/Payable Only option on the Labor and Expense tabs of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates this file when you run intercompany billing. The Reclass Intercompany Suspense file contains a listing of all the reclassifications that Vantagepoint performs during the intercompany billing process. The default file name is ICBill Reclass <date> <company organization code>, but you can change it in this field. Example Company A's employee, Bartlett, charges $100.00 of labor to a project owned by Company B. In this case, the Reclass Intercompany Suspense file shows: $100.00 in the Intercompany Suspense account for Company A going to the Intercompany Accounts Receivable account. -$100.00 in the Intercompany Suspense account for Company B going to the Intercompany Accounts Payable account.
Labor Adjustment File Name	This field displays if you are using files to group transactions. If you selected the Create Labor Adjustment to Transfer Labor to Originating Company option on the Labor tabs of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates this labor adjustment file when you run intercompany billing. The default file name is ICBill <date> <company organization code>, but you can change it in this field.
Transfer Cost Journal Entry File Name	This field displays if you are using files to group transactions. If you selected the Transfer Cost to Originating Company option on the Expense tabs of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates this file when you run intercompany billing. The default file name is ICBill Cost <date> <company organization code>, but you can change it in this field.
Journal Entry File Name	This field displays if you are using files to group transactions. If you selected the Create Journal Entry option on the labor tabs of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates a journal entry file when you run intercompany billing. The default file name is ICBill <date> <company organization code>, but you can change it in this field. The header date used when generating journal entry files for intercompany billing is based on the date that you run intercompany billing.
Journal Entry Tax File Name	This field displays if you are using files to group transactions, and if tax auditing is enabled in Settings > Cash Management > Options. If you selected the Enable Detailed Subledgers for Intercompany Billing option on the Posting Accounts form (Settings > Accounting > Posting Accounts) and set up invoice terms that include tax codes on the Subledger Terms tab of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates intercompany invoices when you run the intercompany billing process and also creates a journal entry tax file, which contains general ledger entries for the intercompany invoice taxes. The default file name is ICBill Tax <date> <company organization code>, but you can change it in this field. Tax code setup always requires a credit account. If tax auditing is enabled, a debit account is also required. Thus, when creating the journal entry tax file, Vantagepoint does the following: For the active company - invoice side: Credits the tax credit account in tax setup. Debits either the intercompany accounts receivable account for the tax code, if one was assigned, or the intercompany accounts receivable account specified on the Posting Accounts form. For the company being billed - voucher side: Credits the intercompany accounts payable account. Debits either the debit account for the tax code, if the correct tax code has been specified for intercompany vouchers, or the tax expense account specified on the Subledger Terms tab of the Intercompany Billing Setup form.
Invoice Subledger File Name	This field displays if you are using files to group transactions and if you selected Enable Detailed Subledgers for Intercompany Billing on the Posting Accounts form (Settings > Accounting > Posting Accounts). If you set up invoice terms on the Subledger Terms tab of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates intercompany invoices when you run the intercompany billing process. The default file name is ICBill Invoice <date> <company organization code>, but you can change it in this field. After it is generated, the intercompany invoice file is available for posting in the Transaction Center. If you subsequently select an intercompany invoice in Cash Receipts Transaction Entry, Vantagepoint automatically uses the intercompany accounts receivable account for the cash receipt.
Voucher Subledger File Name	This field displays if you are using files to group transactions and if you selected the Enable Detailed Subledgers for Intercompany Billing on the Posting Accounts form (Settings > Accounting > Posting Accounts). If you set up vendor information on the Subledger Vendors tab of the Intercompany Billing Setup form in the desktop application, Vantagepoint generates intercompany accounts payable vouchers when you run the intercompany billing process. The default file name is ICBill Voucher <date> <company organization code>, but you can change it in this field. After it is generated, the intercompany accounts payable voucher file is available for posting in the Transaction Center.