Budget Tab of the Consolidated GL Budgeting Form
Use the Budget tab to enter general information, such as the budget name and period range, and to associate accounts with the budget.
Budget Settings
| Field | Description |
|---|---|
| Budget Year | When you create a new budget, the current year displays in this field. You can enter a different year for the budget. This value is used to select budgets by year in General Ledger reporting. |
| Group | Select the consolidation group to associate with this budget. You can enter the name in this field or use the lookup to select a group. You can only access budgets for consolidation groups to which you have the appropriate security access rights. |
| Company | Select one of the companies included in the consolidation group. |
| Period Range | Enter a numeric range of periods to include in the current budget. For example, if your periods coincide with calendar months, enter 1 in the first field and 12 in the second field to set up a budget for a year. |
| Automatically distribute annual budgets |
Click this option to distribute the annual amount entered in the Annual field on the Budget grid evenly across all periods of the budget. The distribution is calculated after you enter an annual value and move your cursor from the field. You must select this option before you enter the annual amount. |
| Functional Currency | If you use multiple currencies, this field shows the currency associated with the consolidation group. |
| Notes | Use this field to record general notes about the budget. To change the text formatting, expand the Notes toolbar and use the Text Editor. This field may include notes about changes to the budget or specific information for the individual reviewing the budget. This information does not print on any General Ledger report. |
Budget Grid
Much of the information for Vantagepoint is entered and displayed in grids on various forms. For information about using grids, see Working with Grids.
Budget Grid Toolbar
| Field | Description |
|---|---|
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Click this icon to expand the grid to a full-screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View. |
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Click this icon to export the grid contents to a comma-separated values (.csv) file. Expand the WBS structure that you want to include prior to clicking the Export icon. For more information, see Exporting Data to a .csv File. |
Budget Grid Actions Bar: Commonly Used Actions
Click the buttons on the grid actions bar to quickly access commonly performed actions.
| Field | Description |
|---|---|
| Distribute Annual |
Click this option to divide the total budget amount (in the Annual field) by the number of periods and enter the result in each of the period fields. If you want to distribute the annual amount across all periods for each account in your budget, you must select Automatically distribute annual budgets before you enter an amount in the Annual field. |
| Reset Annual | If you enter period budget amounts or change distributed amounts for an account, click this option to set the amount in the Annual field to the sum of the period amounts. |
Budget Grid Actions Bar: Other Actions
Click the Other Actions menu to choose other tasks.
| Field | Description |
|---|---|
| Compound Annual Budget | Click this option to create a budget in which period amounts are compounded by either a percentage or a fixed monetary amount. |
| Adjust Budget | Click this option to adjust your annual general ledger budget by increasing or decreasing the budget for each period. You can adjust the period amounts by a percentage or a fixed monetary amount. |
| Refresh Names | Click this option to restore the selected account name to the original name specified on the Accounts form (). |
Budget Grid Fields and Options
| Field | Description |
|---|---|
|
Select this checkbox at the top of a grid to select all row items in the grid. If all the rows are already selected, select this checkbox to clear them. To select one or more individual row items, rather than all row items, select the checkbox next to each row that you want to select. |
| Account |
Enter the number of the account that you want to add to the budget or select the account on the lookup. You can only select the following accounts:
If you company is listed in the Company field, you can only select from accounts set up for that company. |
| Account Name | This field displays the name of the account, which is specified on the Accounts form in . You can change the account name here, but that will not change the name in Settings. The name that you enter here displays on the printed budget. |
| Annual | Enter the total amount of the budget for the year. |
| Period columns | Enter a budget amount for the account for each period in the budget. |
| Reference |
Enter another annual amount that you want to save with the budget. The reference budget amount does not affect the distribution of the annual amount. It is for reference purposes only. For example, if you want to compare different annual amounts, permanently change the annual amount, or adjust the annual amount but preserve a record of the original amount, you can enter the original amount as a reference budget in the Reference field. |
| Notes | Enter notes about the selected account budget. To change the text formatting, click
 and use the Text Editor. This field may include notes about changes to the budget or specific information for the individual reviewing the budget. This information does not print on any General Ledger report.
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Click this icon to display a menu that includes multiple options. These options vary, depending on the application. Most grids offer the following options:
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| + New Row | Click this option to add an account to your budget. A new, blank row opens on the grid. |