Set Up AP System Expense Codes

When you use expense codes, the appropriate general ledger expense account prefills during AP voucher and AP disbursement entry based on the vendor and project you enter. This can help make your data entry more accurate and efficient.

In Settings > Cash Management > Accounts Payable, you must first set Enable Expense Codes to Yes on the Options tab of the Accounts Payable settings form to set up expense codes in Cash Management settings in the desktop application.

To set up expense codes:

1. On the Navigation menu in the desktop application, select Settings > Cash Management > Expense Codes.
2. On the Expense Codes tab of the Expense Codes settings form, click Insert on the grid toolbar.
3. In the new row, specify the expense code, enter a description for it, and specify the expense code type.
4. Click Save.