Create a Special Cash Receipt Entry from Imported Bank Transactions

On the Invoice Lookup dialog box, you select invoices until the value of unapplied becomes zero. If you cannot select invoices that make the value of unapplied zero, you can create a special cash receipt entry for an amount that differs from the total of the invoices selected.

For example, you might do this if you need to add an interest payment made by your client or if you need to create a line item for a transaction that is yet to have an invoice (such as a retainer receipt).

To create a special cash receipt entry from imported bank transactions:

1. In the Navigation pane, select Cash Management > Bank Reconciliation.
2. At the top of the Bank Reconciliation form, enter a partial or complete name or number in the Find bank reconciliation lookup field to find and select the bank reconciliation record, and then select the Import tab.
   The latest bank transactions display in the Import Records grid.
3. Hover over the grid row in which the Type column displays Receipt.
4. Click or > Create Cash Receipt.
   The Invoice Lookup dialog box opens and displays invoices that have Balance Net of Interest amounts that match the amount of the imported receipt.
5. On the Invoice Lookup dialog box, select invoices in the grid that will receive some, or all, of the receipt.
6. Click Go To Cash Receipt.
7. On the Cash Receipt transaction entry screen, modify the record by adding line items in the Project Information grid.
   For example, you can add a line item for an interest receipt. Alternatively, you can modify the amounts applied to the invoice (such as when a client is making a partial payment).
8. Click Save.