BPM Country Reports

Outstanding Customer Invoices

This section describes the fields and actions on the Outstanding Customer Invoices workspace, as well as instructions on how to generate the report.

Quick Links: Selection Criteria | Generate Report | Report Fields | Limitations | Admin Setup

Overview

This report shows all of the outstanding invoices of the customer based on the company number, statement date and all applicable prompt values from the AR Aging report. There are a couple of key differences between the AR Aging report and the Outstanding Customer Invoices report. Specifically:
  • The Aging report filters out records that summarize to zero if these records also do so on the lowest drill-down level (that is, records that do not add to the balance on any level of detail). On the Outstanding report, such records are included because they add value and insight.
  • The Aging report may also list payments made without a corresponding invoice, while the Outstanding report does not because it concentrates on invoices and credit memos. For example, if a payment is made by a customer in the General Journal even if there is no customer invoice, that payment will appear in the Aging report as a negative balance, but is filtered out in the Outstanding report. However, if that same payment is reconciled against an invoice, the Outstanding report will list the invoice and the reconciled amount as the paid amount.
Note: While this report was created primarily to address an Australian statutory requirement, it can also be utilized by companies from other countries. Reach out to Consulting or Customer Care for more information.

Report Workspace

Navigation

To open the report workspace, select Reporting » Country Reports » Australia » Outstanding Customer Invoices.

Or, go to Reporting » BI Launch Pad and click Open BI Launch Pad. The report is located on the Business Performance Management » Reporting » Australia folder.

Selection Criteria

Field Description
Currency Type Use this field to specify a currency type for the report.
Include Blocked Select this check box to include blocked customers in the list.
Include Inactive Customers Select this check box to include inactive customers in the list.
Statement Date Use this field to filter the entries to be included in the report. Only open entries and reconciliations entered before or on the statement date you specify are included in the report.
Company No. Use this field to search for or enter a company number.
Customer No. Use this field to search for or enter a customer number.
Customer Group Use this field to select a customer group.
Job No. Use this field to search for or enter a job number.
Control Account Use this field to select a control account.
Project Manager No. Use this field to search for or enter a project manager number.
Sales Person No. Use this field to search for or enter a sales person number.
Currency Use this field to specify a currency for the report.

Dimensions

Field Description
Location Name Use this field to filter entries by location.
Entity Name Use this field to filter entries by entity.
Project Name Use this field to filter entries by project name.
Purpose Name Use this field to filter entries by purpose name.
Spec. 1 - 10 Name Use this field to filter entries by other specs as needed.
Local Spec. 1 - 10 Name Use this field to filter entries by other local specs as needed.

Generate the Report

Export the Report

To generate the report:

  1. Go to Reporting » Country Reports » Australia » Outstanding Customer Invoices.
  2. Enter the selection criteria for running the report.
  3. Click Run. The screen refreshes and displays the generated report.

    To keep a copy, click the Download icon. In the dialog box, specify the parameters for the export file (file type, reports and options), then click Export.

Submit the Report

Not applicable for this report.

Report Description

Export Fields and Descriptions

The customer information above the data table includes the following:

Field Description
Currency This field displays the currency used in the report.
Country Number This field displays the country number.
Country This field displays the country name.
Customer Number This field displays the customer number.
Customer Name This field displays the customer name.
Contact Person This field displays the name of the contact person on the customer side.
Telephone Number This field displays the telephone number of the customer.
E-mail This field displays the e-mail address of the customer.

The data table includes the following:

Top-Level Header Column Description
Invoice No. This field displays the invoice number.
Name This field displays the name or reference of the invoice.
Date This field displays the date an entry was invoiced.
Due Date This field displays when payment for the invoice is due.
Invoiced Excl. Tax This field displays the invoiced amount excluding taxes. The total is shown at the end of the column.
Tax This field displays the tax amount of the invoice. The total is shown at the end of the column.
Incl. Tax This field displays the invoiced amount including taxes. The total is shown at the end of the column.
Paid Incl. Tax This field displays the amount already paid (that is, reconciled) including taxes. The total is shown at the end of the column.
Outstanding Excl. Tax This field displays the outstanding amount excluding taxes. The total is shown at the end of the column.
Tax This field displays the outstanding tax amount.

Limitations

None reported.

Admin Setup

Maconomy Setup

Not applicable for this report.

External Setup

Not applicable for this report.