Contents of the Time Clock Screen

Use the fields and options to configure the Time Clock screen.

Header Fields

Field	Description
Request to Correct	Click this button to request permission to correct your timesheet. It is always visible unless your timesheet has no entries or contains no hours or comments. When you click Request to Correct, a pop-up window displays that includes rows for each day in the timesheet period. You can select the box next to each date you need to correct and enter your reason for the correction. Only the selected days are included in the request notification. After you have entered your reasons, click Submit Request. The button label changes to Pending Correct and remains so until your administrator applies the correction. Note: Only one pending correction is allowed at a time.
Request Time Off/New Planned Leave	Click this button to display the New Leave pop-up screen, where you can submit a leave request or enter planned leave without navigating to the Work Schedule/Leave screen. If you are required to request leave, the button name is Request Time Off, but if requesting leave is not required, it displays as New Planned Leave. The button might be hidden if Hide Leave Functions is selected in Timesheet Classes.
More Menu	The More menu displays these additional options: Charge Favorites: Click this to display the Change Favorites subtask, where each charge currently saved as a favorite displays. Overtime Details: Click this to display the Overtime Details subtask, which displays a breakdown of how overtime hours were distributed among the charge codes. Note: This option displays on the menu if overtime is automatically distributed for your timesheet class. Leave: Click this to view leave balances and leave history.
	Click this directional arrow to display the timesheet for the previous pay period.
	Click this directional arrow to display the timesheet for the next pay period.
Name	This field displays your name.
ID	This field displays your ID.
Period End	This field displays the period ending date.
Status	This field displays the timesheet status.

Daily Charge Section

Use buttons and fields in this area of the screen to select a project charge and to either start your day, switch to a new task, or end your day.

Field	Description
Previous Day	Click this button to navigate to the previous day in the period. Note: Past periods are read-only, and the New Charge button is disabled for non-current days. However, you can still view reports, daily charge details, and use the Request to Correct button if you need to make a correction.
Next Day	Click this button to navigate to the next day in the period.
New Charge	Click this button to display the Charge Tree and select a charge not already available for the current time period.
Start Day	After you select a charge code, click this button to initiate your workday. Time & Expense records the start date & start time based on the computer clock.
End Day	Click this button to record the end of your workday and the current task. Time & Expense records the stop date and the stop time, and updates hours on the timesheet.
Switch Task	Click this button to switch between tasks during the day. It records the stop time for the previous task and the start time for the new one. Before switching to another task, you must select a new charge. Switch Task is active only after the day has started.
Charge	Use this field to select the appropriate project charge for your current task. From the dropdown you can choose from valid charge codes that are already included in the current timesheet, including Break, Paid Break, Meal, and existing timesheet lines. Selecting a charge from the Charge Lookup activates the Start Day button.
Start	The time stamp displayed in this field marks the commencement of your work on the current charge. The timestamp is recorded when you click Start Day or Switch Task. Entries for this field are not manually editable.
Stop	The time stamp displayed in this field marks the end of your work on the current charge. The default value is blank. The current date displays when you click Switch Task or End Day.
Minutes	This field displays the time elapsed in minutes for the current project charge, according to the computer clock.

Daily Charge Subtask

Click this subtask link to view detailed records of your daily charges. Dates and times for each task are automatically captured based on your computer clock, when you click Start Day, Switch Task, or End Day.

Field	Description
Charge	This field displays the charge code that was selected for the task.
Start Date	This field displays the date the task was started.
Start Time	This field displays the time the task was started.
Stop Date	This field displays the date the task was stopped.
Stop Time	This field displays the time the task was stopped.
Comments	Enter comments related to the task in this column.

Missed End Day Subtask

Use this subtask to record the end time for any day during the current period, when you did not stop tracking time for that day. After you click the link, the Daily Charge Details subtask displays where certain key fields are editable.

Field	Description
Stop Date	Click the calendar icon to enter or edit the stop date.
Stop Time	Enter the stop time in this field.
Comments	This field is required. Enter an explanation in the field.
Overtime Details	This menu option displays if automatic overtime distribution is enabled for your timesheet class. Click it to view overtime distribution.

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Contents of the Time Clock Screen

Use the fields and options to configure the Time Clock screen.

Header Fields

Field	Description
Request to Correct	Click this button to request permission to correct your timesheet. It is always visible unless your timesheet has no entries or contains no hours or comments. When you click Request to Correct, a pop-up window displays that includes rows for each day in the timesheet period. You can select the box next to each date you need to correct and enter your reason for the correction. Only the selected days are included in the request notification. After you have entered your reasons, click Submit Request. The button label changes to Pending Correct and remains so until your administrator applies the correction. Note: Only one pending correction is allowed at a time.
Request Time Off/New Planned Leave	Click this button to display the New Leave pop-up screen, where you can submit a leave request or enter planned leave without navigating to the Work Schedule/Leave screen. If you are required to request leave, the button name is Request Time Off, but if requesting leave is not required, it displays as New Planned Leave. The button might be hidden if Hide Leave Functions is selected in Timesheet Classes.
More Menu	The More menu displays these additional options: Charge Favorites: Click this to display the Change Favorites subtask, where each charge currently saved as a favorite displays. Overtime Details: Click this to display the Overtime Details subtask, which displays a breakdown of how overtime hours were distributed among the charge codes. Note: This option displays on the menu if overtime is automatically distributed for your timesheet class. Leave: Click this to view leave balances and leave history.
	Click this directional arrow to display the timesheet for the previous pay period.
	Click this directional arrow to display the timesheet for the next pay period.
Name	This field displays your name.
ID	This field displays your ID.
Period End	This field displays the period ending date.
Status	This field displays the timesheet status.

Daily Charge Section

Use buttons and fields in this area of the screen to select a project charge and to either start your day, switch to a new task, or end your day.

Field	Description
Previous Day	Click this button to navigate to the previous day in the period. Note: Past periods are read-only, and the New Charge button is disabled for non-current days. However, you can still view reports, daily charge details, and use the Request to Correct button if you need to make a correction.
Next Day	Click this button to navigate to the next day in the period.
New Charge	Click this button to display the Charge Tree and select a charge not already available for the current time period.
Start Day	After you select a charge code, click this button to initiate your workday. Time & Expense records the start date & start time based on the computer clock.
End Day	Click this button to record the end of your workday and the current task. Time & Expense records the stop date and the stop time, and updates hours on the timesheet.
Switch Task	Click this button to switch between tasks during the day. It records the stop time for the previous task and the start time for the new one. Before switching to another task, you must select a new charge. Switch Task is active only after the day has started.
Charge	Use this field to select the appropriate project charge for your current task. From the dropdown you can choose from valid charge codes that are already included in the current timesheet, including Break, Paid Break, Meal, and existing timesheet lines. Selecting a charge from the Charge Lookup activates the Start Day button.
Start	The time stamp displayed in this field marks the commencement of your work on the current charge. The timestamp is recorded when you click Start Day or Switch Task. Entries for this field are not manually editable.
Stop	The time stamp displayed in this field marks the end of your work on the current charge. The default value is blank. The current date displays when you click Switch Task or End Day.
Minutes	This field displays the time elapsed in minutes for the current project charge, according to the computer clock.

Daily Charge Subtask

Click this subtask link to view detailed records of your daily charges. Dates and times for each task are automatically captured based on your computer clock, when you click Start Day, Switch Task, or End Day.

Field	Description
Charge	This field displays the charge code that was selected for the task.
Start Date	This field displays the date the task was started.
Start Time	This field displays the time the task was started.
Stop Date	This field displays the date the task was stopped.
Stop Time	This field displays the time the task was stopped.
Comments	Enter comments related to the task in this column.

Missed End Day Subtask

Use this subtask to record the end time for any day during the current period, when you did not stop tracking time for that day. After you click the link, the Daily Charge Details subtask displays where certain key fields are editable.

Field	Description
Stop Date	Click the calendar icon to enter or edit the stop date.
Stop Time	Enter the stop time in this field.
Comments	This field is required. Enter an explanation in the field.
Overtime Details	This menu option displays if automatic overtime distribution is enabled for your timesheet class. Click it to view overtime distribution.