Costpoint Online Help

Using the Help Search

Schedule Table

Use the Schedule table screen to display government location per diem information.

Screen Fields

If you are entering your own per diem information, you do that on the Schedules table. If necessary, you can add a line, edit a line, or delete a line from the table.

Note: Click the Total MI&E subtask to display the breakdown of meal (breakfast, lunch, and dinner) and incidental expenses that make up the total amount for a selected location.

Field	Description
Filter	Use the controls in the Filter area to indicate which locations you want to view in the table. Note: Because of the number of records involved, you cannot display all locations at once. At least one of the fields in the Filter area must be set to something other than All, or Execute is not available.
Country	In Country, enter a code and name for the country for which you want to add location per diem information. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select Country in the Input Requirements section. Note: If you change a country name for one line, it is automatically changed in all per diem schedules where it currently exists.
State/Province	In State/Province, enter a code and name for the state or province that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select State/Province in the Input Requirements section. Note: If you change a state/province name for one line, it is automatically changed in all per diem schedules where it currently exists.
City	In City, enter a code and name for the city that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select City in the Input Requirements section. Note: If you change a city name for one line, it is automatically changed in all per diem schedules where it currently exists.
County	In County, enter a code and name for the county that you want to add location per diem information for. (The name you enter in Description is what appears in lookups when employees enter expense reports or expense authorizations.) This field is only available if you select County in the Input Requirements section. Note: If you change a county name for one line, it is automatically changed in all per diem schedules where it currently exists.
Source	In Source, use the drop-down to select the source of the per diem information for the line. The valid values are CONUS, OCONUS, and User. Normally, Source contains User for added lines, but you have the option to indicate that an added line contains CONUS or OCUNUS per diem information.
Location Type	In Location Type, use the drop-down to select the type of location for which you are entering per diem information. The valid values are Civilian, Military, Both, and User.
Effective Date	In Effective Date, click to select the date that the per diem information for the location becomes effective.
Season Start	In Season Start, use the drop-downs to select the month and day that the season starts. Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate. If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
Season End	In Season End, use the drop-downs to select the month and day that the season ends. Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate. If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
Lodging	In Lodging, enter the lodging per diem amount for the location. Enter this amount in the system's base currency.
Total M&IE	In Total M&IE, use the drop-down to select the total meals and incidental expense (M&IE) amount and source for the location. Note: CONUS and OCONUS have separate listings because the individual meals are broken out differently.
Termination Date	Normally, you will leave Termination Date blank when you are adding a line. However, if you know the date after which the per diem information for the location will no longer be in effect, click to select that Termination Date. After the termination date, employees filling out expense reports or expense authorizations can no longer select the location when entering per diem information.

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Schedule Table

Use the Schedule table screen to display government location per diem information.

Screen Fields

If you are entering your own per diem information, you do that on the Schedules table. If necessary, you can add a line, edit a line, or delete a line from the table.

Note: Click the Total MI&E subtask to display the breakdown of meal (breakfast, lunch, and dinner) and incidental expenses that make up the total amount for a selected location.

Field	Description
Filter	Use the controls in the Filter area to indicate which locations you want to view in the table. Note: Because of the number of records involved, you cannot display all locations at once. At least one of the fields in the Filter area must be set to something other than All, or Execute is not available.
Country	In Country, enter a code and name for the country for which you want to add location per diem information. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select Country in the Input Requirements section. Note: If you change a country name for one line, it is automatically changed in all per diem schedules where it currently exists.
State/Province	In State/Province, enter a code and name for the state or province that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select State/Province in the Input Requirements section. Note: If you change a state/province name for one line, it is automatically changed in all per diem schedules where it currently exists.
City	In City, enter a code and name for the city that you want to add location per diem information for. (The name you enter in Description is what appears in lookup lists when employees enter expense reports or expense authorizations.) This field is only available if you select City in the Input Requirements section. Note: If you change a city name for one line, it is automatically changed in all per diem schedules where it currently exists.
County	In County, enter a code and name for the county that you want to add location per diem information for. (The name you enter in Description is what appears in lookups when employees enter expense reports or expense authorizations.) This field is only available if you select County in the Input Requirements section. Note: If you change a county name for one line, it is automatically changed in all per diem schedules where it currently exists.
Source	In Source, use the drop-down to select the source of the per diem information for the line. The valid values are CONUS, OCONUS, and User. Normally, Source contains User for added lines, but you have the option to indicate that an added line contains CONUS or OCUNUS per diem information.
Location Type	In Location Type, use the drop-down to select the type of location for which you are entering per diem information. The valid values are Civilian, Military, Both, and User.
Effective Date	In Effective Date, click to select the date that the per diem information for the location becomes effective.
Season Start	In Season Start, use the drop-downs to select the month and day that the season starts. Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate. If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
Season End	In Season End, use the drop-downs to select the month and day that the season ends. Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate. If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set Season Start to 01/01 and Season End to 12/31.
Lodging	In Lodging, enter the lodging per diem amount for the location. Enter this amount in the system's base currency.
Total M&IE	In Total M&IE, use the drop-down to select the total meals and incidental expense (M&IE) amount and source for the location. Note: CONUS and OCONUS have separate listings because the individual meals are broken out differently.
Termination Date	Normally, you will leave Termination Date blank when you are adding a line. However, if you know the date after which the per diem information for the location will no longer be in effect, click to select that Termination Date. After the termination date, employees filling out expense reports or expense authorizations can no longer select the location when entering per diem information.