Contents of the Create iRAPT Files Screen

Use the fields and options to configure the Create iRAPT Files screen.

Selection Ranges

From the unlabeled drop-down list on the left most portion of this group box, select the category for choosing invoices. Valid options are:

• Catalog:  Select by price catalog code
• Customer: Select by customer name
• Invoice: Select by invoice number
• Project: Select by project
• Sales Order: Select by sales order ID

Field	Description
Option	From the drop-down list, select the range option for choosing invoices based on the category you selected. Valid options are: All:  Select this option to include all available invoices. The From and To fields are disabled for this option. One: Select this option to include only the invoices related to one catalog code, customer, invoice number, project, or sales order ID. Enter that value in the From field. The To field is disabled for this option. Range: Select this option to include the invoices related to a range of catalog codes, customers, invoice numbers, projects, or sales order IDs. Enter the beginning value for the range in the From field and the ending value of the range in the To field. From Beginning: Select this option to include the invoices from the beginning of the available records to a specific catalog code, customer, invoice number, project, or sales order ID. Enter the last value for the range in the To field. The From field is disabled for this option. To End:  Select this option to include the invoices from a specific catalog code, customer, invoice number, project, or sales order ID to the end of all the available records. Enter the value from which the range should begin in the From field. The To field is disabled for this option.
Start	Enter, or click to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.
End	Enter, or click to select, the ending value/ID for the range. You can use this field if you select Range or From Beginning from the Option drop-down list.
Non-Contiguous Range	Select this check box to use the corresponding subtasks on this screen for listing multiple non-contiguous ranges of catalogs, customers, invoices, projects, or sales orders.

Options

Field	Description
Invoice Type	From the drop-down list, select the type of iRAPT file to create for the selected sales order invoices: Receiving Report: This option creates a report that provides information about the supplies or services represented by the sales order invoice, but does not create a corresponding Commercial Invoice. Receiving Report Pack Update: This option creates a report that provides RFID/UID information for the supplies represented by the sales order invoice. Combo: This option creates both a Receiving Report and a Commercial Invoice for supplies. Commercial Invoice: This option creates a iRAPT invoice for the sales order invoice, but does not create a corresponding Receiving Report. Invoice 2N1: This option creates a merged Receiving Report and Commercial Invoice for services. Note: If a selected invoice does not have a matching Invoice Type on the iRAPT tab of the Manage Invoices screen or Manage Invoices Supervisor Screen, the invoice is not included in the iRAPT file.
File Name	Enter a name for the file. The file must have an extension of .FTP (for example, S:\Reports\iRAPT Reports\MyFile.ftp).
File Location	Enter, or click to select, the location where Costpoint should save the iRAPT file.
Overwrite File	Select this check box to replace existing files with same name and location that you indicated.
Clear iRAPT File Flags	Select this check box to re-create iRAPT invoice files without having to manually modify the Included in iRAPT File check box on the iRAPT tab of the Manage Invoices screen for each invoice that meets the selection criteria. This feature is helpful if you must re-create a iRAPT file for multiple invoices. After creating a new iRAPT file, Costpoint repopulates the Included in iRAPT File and Alternate File Location fields on the iRAPT tab of the Manage Invoices screen.

Subtasks

Subtask	Description
Catalog Non-Contiguous Ranges	Click this link to access the Catalog Non-Contiguous Ranges subtask.
Customer Non-Contiguous Ranges	Click this link to access the Customer Non-Contiguous Ranges subtask.
Invoice Non-Contiguous Ranges	Click this link to access the Invoice Non-Contiguous Ranges subtask.
Project Non-Contiguous Ranges	Click this link to access the Project Non-Contiguous Ranges subtask.
Sales Order Non-Contiguous Ranges	Click this link to access the Sales Order Non-Contiguous Ranges subtask.