Deltek ConceptShare Online Help

Guest Reviewers

Guest Reviewers are individuals that you can invite to participate in Reviews. However, they do not have a paid ConceptShare license. If you are a coordinator, use this topic to help you decide whether to invite a Guest Reviewer to a Review.

Depending on your role, you can add a Guest Reviewer to Reviews.

ConceptShare notifies Guest Reviewers by email:
  • When another user adds them as a participant to a Review (unless those notifications are disabled at the Account level).
  • When the Review they are added to is updated (unless those notifications are disabled at the Review role level).
  • When they are @ mentioned in a Review.
  • When another user replies to a post or thread that they are part of.

Who May be Invited as Guest Reviewers?

The following are possible personas of Reviewers that you could invite to a Review:
  • An executive who needs to approve Assets for an upcoming release
  • A client who wants to give feedback on materials for a scheduled campaign
  • A Guest content expert who is invited to give specialized feedback
Note: Guest Reviewers' access expires after 90 days. ConceptShare displays the message:"You no longer have access to the Review".

Limitations

If you add Guest Reviewers to multiple Reviews, the pre-authenticated link contained in the email will be their access point to each Review. They cannot transition from one Review to another from within the Proofing Workspace.

Once a Review is completed, they can still view and add comments, but they cannot submit any responses.

As Guest Reviewers, they:
  • Do not become a user in ConceptShare even if another user added them to a Review. They can access the Review through the link provided in the Review invite email.
  • Can access only the content in the Review to which they are invited (using desktop or mobile device). They do not have access to anything outside the Review they are part of. This includes referenced or related Assets.
  • Cannot access an open Review after 90 days.
  • Can have their access removed if they are deleted from the Review.
  • Has the Defer option disabled for them when responding to a Review.
  • Do not need a password to participate in the Review.
  • Can forward their invitation to others who will act on their behalf.