Back up a database

Ajera Cloud clients: You do not complete this task. Deltek backs up your databases daily. Contact Ajera Support for backup assistance.

To secure your data, create a formal backup schedule, document the schedule, and incorporate it into your workflow. How often you create a backup depends on your firm’s situation.

Note: If using the upload attachment feature, Ajera automatically backs up your Ajera database and FileStream attachments together. If manually backing up your files be sure that you back Ajera and the corresponding FileStream data together.
  • Back up your Ajera server daily, at month-end, at year-end, and before installing updates.
  • Retain at least two weeks of backups on the \Ajera\Backups folder on your Ajera server.
  • Archive your \Ajera\Backups folder to an external location regularly.

Before you begin

  • Verify that you are set up in Ajera with an Administrator role in your original Ajera database. Only employees with that role can back up an Ajera database.

To back up a database

  1. Log into Ajera, using your administrator user name and password.
  2. From the > Setup > Utility menu, click Database Backups.
Note: This option only appears on the Utility menu if you are set up with the Administrator role in your original Ajera database.
  1. Click New Backup and type a description for the backup, such as January backup. Do not use the following characters: \ / : * ? " < > | or exceed 100 characters.
  2. Click Create. Ajera saves a copy of your data to the \Ajera\Backups folder on your Ajera server.
Note: If using the upload attachment (FileStream) feature, Ajera backs up the FileStream data at the same time.
  1. If you have multiple databases, you must log into and back up each database separately. When you back up data, the Database Backup window lists only the data for the database you are logged into.