Client Receipt inquiry

You enter client receipts to record payment from clients or credit memos to clients. You can apply the payment or memo to a client invoice, or you can enter the amount as a prepayment.

Use this inquiry to see information for your client receipts, such as receipt date, type, and status; breakdown of the amount by labor, expense, and consultant; and deposit bank and date.

If needed, you can add predefined columns and view supplemental information such as the project manager, principal, and billing contact.

Using the inquiry

From the > Reports menu, click Standard Inquiries > Client > Client Receipt.

Audience

Accounting staff

Standard columns

Column	Links to this inquiry	Description	Date range available
Receipt Text		The client name, receipt date, and receipt key associated with the receipt This is used to group detail to obtain a subtotal by receipt.
Receipt Type		The type of receipt Examples: Client Receipt, Credit Memo, Miscellaneous Receipt
Client	Client	The name of the client associated with the client receipt or credit memo
Project ID & Description	Project	The ID and description of the project associated with the client receipt or credit memo
Invoice Number	Client Invoice	The ID of the client invoice associated with the client receipt or credit memo
Receipt Date		The date of the receipt
Receipt Method		The method of receipt Examples: Cash, Check, Credit Card, EFT, Wire Transfer
Receipt Status		The status of the receipt Examples: Active, Voided
Method ID		The ID of the receipt as entered in Manage Client Receipts
Amount		The total amount of the receipt, including amounts for labor, expense, consultants, adjustments, and sales tax	x
Amount Labor		The amount of the labor paid by the receipt or credit memo
Amount Expense		The amount of expenses paid by the receipt or credit memo
Amount Consultant		The amount of consultant paid by the receipt or credit memo
Amount Adjustment		The total amount of invoice adjustments paid by the receipt or credit memo
Amount Adjustment Labor		The amount of invoice adjustments with an activity type of Labor
Amount Adjustment Expense		The amount of invoice adjustments with an activity type of Expense
Amount Adjustment Consultant		The amount of invoice adjustments with an activity type of Consultant
Reduced Bill		Indicates if the credit memo reduces the project billed amount Applies if the Reduce project billed amount check box is selected for the credit memo on the Manage Client Receipts window.
Deposit Bank Name		The name of the bank where the receipt is deposited
Client Invoice	Client Invoice	A link to the Client Invoice inquiry The inquiry contains information about the client invoice associated with the receipt or credit memo.
Deposit Date	Bank Entry	The date the client receipt was deposited in the bank	x

Predefined columns

You can add predefined columns to this inquiry. These columns are available:

Column	Links to this inquiry	Description	Date range available
Receipt Key		The database identifier of the client receipt
Method ABA		An optional identification for the client receipt This is the number that you write on the deposit slip for the receipt.
Payer		The company or person issuing the payment Applies only to Miscellaneous Receipts.
Receipt Company Key		Multi-company only. The database identifier of the company associated with the client receipt
Receipt Company Name		Multi-company only. The name of the company associated with the client receipt
Notes		Notes entered on the receipt
Client Invoice Key	Client Invoice	The database identifier of the client invoice associated with the receipt or credit memo
Invoice Date		The date of the client invoice paid by the receipt or credit memo	x
Client Key	Client	The database identifier of the client paid by the receipt or credit memo
Project Key	Project	The database identifier of the project paid by the receipt or credit memo
Project ID	Project	The ID of the project associated with the receipt or credit memo
Project Description	Project	The name of the project associated with the receipt or credit memo
Project Type Key	Project Type	The database identifier of the project type associated with the receipt or credit memo
Project Type	Project Type	The project type associated with the receipt or credit memo Examples: Residential, Commercial, Interiors
Client Type Key	Client Type	The database identifier of the client type associated with the receipt or credit memo
Client Type	Client Type	The client type associated with the receipt or credit memo
Project Manager Key	Employee	The database identifier of the project manager associated with the receipt or credit memo
Project Manager	Employee	The project manager associated with the receipt or credit memo
Principal in Charge Key	Employee	The database identifier of the principal in charge associated with the receipt or credit memo
Principal in Charge	Employee	The principal in charge associated with the receipt or credit memo
Billing Contact Key	Employee	The database identifier of the billing contact associated with the receipt or credit memo
Billing Contact	Contact	The billing contact associated with the receipt or credit memo
Project Company Key		Multi-company only. The database identifier of the company associated with the project
Project Company Name		Multi-company only. The name of the company associated with the project
Deposit Key	Bank Entry	The database identifier of the deposit of the receipt or credit memo
Defined links:
Link - Client Invoice	Client Invoice	A link to the Client Invoice inquiry
Link - GL Entry- Accrual	GL Entry - Accrual	A link to the GL Entry inquiry
Link - GL Entry - Cash	GL Entry - Cash	A link to the GL Entry inquiry with a condition limiting the information to cash entries