Changing a billing rate table

The name of the vendor type

The number of labor markup fields and their descriptions on the window depend on how they were set up on the > Setup > Company > Preferences > Billing tab.

Each field contains a markup percent for applying that particular markup to all cost rates or amounts. Enter it as a percent, such as 40 for 40%. Enter a zero amount if you do not want to apply a markup.

Appears if more than one labor markup was set up on the > Setup >Company > Preferences > Billing tab.

If selected, it applies the markup for a field on the calculated rate of the cost plus the previous markup amounts instead of on just the original cost rate. Example

• The cost rate for a transaction is $30.
• The DPE markup increases the rate of $30 by 40% for a markup of $12 and a new rate of $42.
• Because Accumulate is checked for Overhead, the overhead markup is applied to the new rate resulting from the DPE markup. The Overhead markup increases the rate of $42, instead of $30, by 130% for a markup of $54.60.
• Since Accumulate is not checked for Profit, the Profit markup increases the cost rate of $30 by 15% for a markup of $4.50.
• The result is a billing rate of $30 + $12 + $54.60 + $4.50 = $101.10

These fields correspond to the three premium pays that Ajera automatically sets up through the > Setup > Company > Payroll Setup > Pays menu, where the names can be changed.

This box contains fields that indicate how much to mark up amounts for special types of hourly rates, such as overtime or double time. Enter an amount as a percent. For example, 25 for 25%. More about premium markups

Ajera marks up the cost rate by the premium markups before applying any labor markups. Premium markups are applied to all cost rates unless you enter an exception row in the table and check the No Premium Markups cell.

For example, you may want to mark up overtime hours by an additional 25%. If the cost rate is $30, the premium markup increases that rate by 25% to $37.50. The labor markup for overtime hours is then calculated on a rate of $37.50 instead of $30. 

The premium markups are applied to standard billing rates.

Fields in table:

The employee that the rate on this row applies to. If blank, it applies to all employees.

The employee type that the rate on this row applies to. If blank, it applies to all employee types.

The activity that the rate on this row applies to. If blank, it applies to all activities.

Appears only if the > Setup > Company > Preferences > Billing tab > Use add-on check box is selected.

If selected, Ajera will add a flat amount specified in this table to your billing rate.

It can only be selected if an activity is entered and all other fields in the row are blank.

The billing rate The rate used to bill a client for work or expenses incurred on a project. Ajera determines the billing rate from the billing rate table..

A rate to use instead of the employee's regular cost rate. To calculate the billing rate, Ajera multiplies the override cost rate by the markups specified for the row.

If selected, an employee's cost rate cannot exceed the amount in the Override Cost Rate field.

Use these columns to enter exceptions to the labor markups which appear above the table.

If you selected the Accumulate check box for any of the fields above the table, Ajera accumulates the corresponding labor markup in this exception table.

If selected, any premium markups listed in the fields above the table do not apply to this row.

If selected, only the cost rate for the row is billed without marking it up by any labor or premium markups.

The number of expense markup fields and their descriptions on the window depend on how they were set up on the > Setup > Company > Preferences > Billing tab.

Each field contains a markup percent to apply to all cost rates or amounts. Enter it as a percent, such as 15 for 15%. If you do not want to apply any markups, enter a zero here and click the Pass Through check box in the table.

Appears if more than one expense markup was set up on the > Setup >Company > Preferences > Billing tab.

If selected, it applies the markup for a field on the calculated rate of the cost plus the previous markup amounts instead of on just the original cost rate. Example

• The cost rate for a transaction is $30.
• The G&A markup increases the rate of $30 by 15% for a markup of $4.50 and a new rate of $34.50.
• Because Accumulate is checked for Profit, the profit markup is applied on the new rate resulting from the G&A markup. The profit markup increases the rate of $34.50, instead of $30, by 5% for a markup of $1.73.
• The result is a billing rate of $30 + $4.50 + $1.73 = $36.23.

Fields in table:

The vendor that the rate on this row applies to. If blank, it applies to all vendors.

The activity that the rate on this row applies to. If blank, it applies to all activities.

The billing rate

A rate used instead of the regular cost rate. To calculate the billing rate, Ajera multiplies the override cost rate by the markups specified for the row.

If selected, the unit cost rate cannot exceed the amount in the Override Cost Rate field.

Use these columns to enter exceptions to the expense markups which appear above the table.

If you selected the Accumulate check box for any of the fields above the table, Ajera accumulates the corresponding expense markup in this exception table.

The number of consultant markup fields and their descriptions on the window depend on how they were set up on the > Setup >Company > Preferences > Billing tab.

Each field contains a markup percent for applying to all cost rates or amounts. Enter it as a percent, such as 15 for 15%. If you do not want to apply any markups, enter a zero here and click the Pass Through check box in the table.

Appears if more than one consultant markup was set up on the > Setup >Company > Preferences > Billing tab.

If selected, it applies the markup for a field on the calculated rate of the cost plus the previous markup amounts instead of on just the original cost rate. Example  

• The cost rate for a transaction is $30.
• The G&A markup increases the rate of $30 by 15% for a markup of $4.50 and a new rate of $34.50.
• Because Accumulate is checked for Profit, the profit markup is applied on the new rate resulting from the G&A markup. The profit markup increases the rate of $34.50, instead of $30, by 5% for a markup of $1.73.
• The result is a billing rate of $30 + $4.50 + $1.73 = $36.23.

Fields in table:

The vendor that the rate on this row applies to. If blank, it applies to all vendors.

The activity that the rate on this row applies to. If blank, it applies to all activities.

The billing rate

A rate used instead of the consultant's regular cost rate. To calculate the billing rate, Ajera multiplies the override cost rate by the markups specified for the row.

If selected, a cost rate cannot exceed the amount in the Override Cost Rate field.

Use these columns to enter exceptions to the consultant markups which appear above the table.

If you selected the Accumulate check box for any of the fields above the table, Ajera accumulates the corresponding consultant markup in this exception table.