Changing a chart of accounts

Multi-company only. The Intercompany Due From, Due To, and Other Income accounts appear at the bottom of the chart. You can change the descriptions, IDs, account groups, and order of these accounts, if needed.

To change a chart of accounts

  1. From the > Setup menu, click Company > Financials > Chart of Accounts.
  2. View accounts in the list window differently, if needed.
  3. Click the account you want to change, and click Edit.
  4. Change the description and account number for the account, as needed.
  5. To change the account typeClosed The financial category where an account appears in your financial reports. Examples of account types are Current Asset, Current Liability, Expense, and Income. , click and select the category where you want the account to appear on financial reports.

Note:

The retained earnings account you specified in the > Setup > Company > Preferences > Balance Sheet Accounts tab > Retained Earnings field must have an account type of Retained Earnings for your financial reports to print correctly.
  1. To change the account group, click .
  2. To allow use in journal entries, vendor invoice distributions, Project Command Center, Client Receipts, Bank Register, or Client Invoices, leave the Allow journal entries check box selected.
    To ensure accounts such as cash, receivables, and payables remain in balance with their ledgers, clear the check box to disallow journal entries.
  3. The Normal debit balance check box affects:
  • Whether the debit or credit column is active when you make entries for your beginning trial balance
  • How amounts print for reporting

It is automatically selected if you select an account type that normally has a debit balance. Otherwise, it is automatically cleared. Select or clear the check box, if necessary.

  1. The DPE and Overhead check boxes appear on Expense or Other Income accounts if the DPE/overhead distribution method is based on direct labor costs or hours.

Ajera uses these check boxes to determine which accounts to use to calculate DPE and overhead markup percents for project reports. They do not affect financial reports.

Select the appropriate check box.

  1. unavailable in ajeraCore unless you have the Departments add-on - Click the Allocations tab for an Expense or Other Income account and make changes, if needed.

To

Do this

Change the distribution percentages

Delete the percentages and type in new percentages.

Select different departments

Click in the Department field.

Delete allocations from an allocated account

Select the allocations and click Delete.

Note: If the account appears on a recurring vendor invoice or a recurring journal entry, a message reminds you to review the entries in > Setup > Company > Recurring Setup > Recurring Vendor Invoices or in > Setup > Company > Recurring Setup > Recurring Journal Entries to determine where the account is used, and to adjust as needed.

Add allocations to an unallocated account

Enter the departments and percentages. The distributions in an allocated account must total 100%.

If the account that already appears on a recurring vendor invoice or a recurring journal entry, a message confirms that you want to use allocations on the invoice or entry.

  1. Click the Attachments tab, and change the attachment information, as needed.

  2. Click the Notes tab to change any notes for the account.
  3. Click Save.
  4. Click Close.