Beginning Balances Open Vendor Invoices window
New tab
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Field |
Description |
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General invoice information: |
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Vendor |
The name of the vendor |
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Invoice number |
The invoice number or ID |
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Invoice date |
If you specified days-to-pay options when setting up the vendor, type the invoice date. |
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Description |
A description of the invoice |
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Company |
View only - The company associated with the beginning balances |
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Date to pay |
The date to issue payment for the invoice Ajera enters the date to pay based on the options you chose when setting up the vendor. |
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Amount |
The total amount of the invoice If you enter the amount, enter the total amount of the invoice. The balance on the invoice must equal zero before the invoice can be saved. If you do not enter an amount, Ajera calculates it for you as you enter the invoice details. |
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On hold |
If selected, the vendor invoice is on hold. |
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Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website). |
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Notes |
Any notes about the invoice |
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Transaction details (in the table): |
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| Purchase Order |
Not available in ajeraCore or ajeraCore + add-onsIn the Purchase Order column, click
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| Purchase Order Detail |
Not available in ajeraCore or ajeraCore + add-onsIn the Purchase Order Detail column, click |
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Project |
The project associated with the transaction |
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Phase |
The phase associated with the transaction |
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Activity |
The activity associated with the transaction |
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Units |
If a cost on the invoice involves units, the number of units (such as square feet) |
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Cost rate |
If units are involved, the rate per unit |
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Cost amount |
The cost amount of the transaction |
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Company |
View only - The company associated with the transaction. This must match the invoice company for all beginning balance entries. |
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Account |
The account associated with the transaction |
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Department |
The department associated with the transaction |
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Optional columns: |
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Unit description |
View only |
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On hold |
If selected, payment for the transaction is on hold. |
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Non 1099 |
If selected, indicates that the transaction does not require 1099 reporting. |
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Notes |
Any notes for the transaction |
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to select a purchase order associated with this vendor.Existing tab
The Existing tab has two levels of detail:
- Invoice: general invoice information
- Transaction: specific transaction details and general invoice information
Invoice level
The following invoice information appear after you click the Existing tab.
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Field |
Description |
|---|---|
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Vendor |
The name of the vendor |
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Invoice number |
The invoice number or ID |
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Invoice date |
The date of the invoice |
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Description |
A description of the invoice |
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Invoice amount |
The total amount of the invoice |
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Balance |
The amount left to pay on the invoice |
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Optional columns: |
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Company |
View only - The company associated with the invoice |
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Date to pay |
The date to issue payment for the invoice |
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Notes |
Any notes for the invoice |
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Attachments |
Indicates whether there are any attachments, which are made by linking to related files The column displays
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if there are no attachments, and 
if there are attachments. Transaction level
The following details appear after you double-click an invoice on the Existing tab.
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Field |
Description |
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|---|---|---|---|
|
General invoice information: |
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|
Vendor |
The name of the vendor |
||
|
Invoice number |
The invoice number or ID |
||
|
Invoice date |
The date of the invoice |
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|
Description |
A description of the invoice |
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|
Company |
View only - The company associated with the invoice |
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|
Date to pay |
The date to issue payment for the invoice Ajera enters the date to pay based on the options you chose when setting up the vendor. |
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Amount |
The total amount of the invoice |
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|
On hold |
If selected, the vendor invoice is on hold. |
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|
Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website). |
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Notes |
Any notes about the invoice |
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Transaction details (in the table): |
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| Purchase Order |
Available in Ajera 8.08.00 Early Adopter program onlyIn the Purchase Order column, click
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| Purchase Order Detail |
Available in Ajera 8.08.00 Early Adopter program onlyIn the Purchase Order Detail column, click |
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Project |
The project associated with the transaction |
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Phase |
The phase associated with the transaction |
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Activity |
The activity associated with the transaction |
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Units |
If a cost on the invoice involves units, the number of units (such as square feet) |
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Cost rate |
If units are involved, the rate per unit |
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Cost amount |
The cost amount of the transaction |
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Company |
View only - The company associated with the transaction |
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Account |
The account associated with the transaction |
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Department |
The department associated with the transaction |
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Optional columns: |
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Unit description |
View only |
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On hold |
If selected, payment for the transaction is on hold. |
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Non 1099 |
If selected, indicates that the transaction does not require 1099 reporting. |
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Notes |
Any notes for the transaction |
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