What Vision Does When You Post Employee Expense Payments

When you post payments for employee expenses, Vision updates the employee ledger, updates accounts, and updates check and transaction files.

During the posting routine, Vision:

  • Updates the employee ledger with the advance/reimbursement amount.
  • For any advance amounts applied to expense amounts, debits the expense account and credits the advance account.
  • Updates the check file to include a record for each check or employee credit.
  • Updates the bank transaction file for the payment.
  • Updates accrual and cash-basis balances in general ledger accounts with the advance or reimbursement amount.
Accrual basis entries Vision completes these actions:
  • Debits the expense report payment amount to the employee expense credit account.
  • Debits the advance account for advance amounts.
  • Makes a credit entry to the bank account.
Cash basis entries Vision completes these actions:
  • Makes a debit entry to each expense account specified on the expense reports.
  • Makes a debit entry for the advance amount.
  • Makes a credit entry to the bank account.
  • When the Enable detailed subledgers for intercompany billing option is selected in Configuration > Accounting > Intercompany Billing, for each intercompany transaction, Vision posts a debit for the payment amount to the cash basis suspense account. When the intercompany expense report is paid, Vision debits the original transaction expense account.
Parent Topic: Payment Processing for Employee Advances and Expenses Overview