Payment Processing for Employee Advances and Expenses Overview

You can process employee advance and expense reimbursement payments either manually or automatically, using checks or direct deposit. You can post employee advances and expense payments, generate checks, and process direct deposit transactions to pay employee advances and expense reimbursements.

You can process employee payments automatically or manually:

  • Use the automatic payment processing feature to process advance and expense reimbursement payments for all employees who have expense reports that are unpaid as of a specific date. You can also define automatic payment selection criteria to limit advance and expense payments to specific classes of employees whose expense reports are unpaid as of a specific date.
  • Use the manual payment processing feature to process expense reports for selected employees in the payment processing run that you currently have open. Use this feature to process a payment for one or more employees, but not for the other employees. You can choose which expense reports to pay for each employee. Use this feature for an employee who must be paid for a specific expense before the regularly scheduled processing time for all employees.

Before you use Employee Expenses Payment Processing, review the settings on the General tab in Configuration > Accounting > Company Settings. The settings that you select in the Format and Template fields must be suited to the check stock that you use.

To specify when to print posting logs for Employee Expenses, use the Posting tab inConfiguration > Accounting > Company Settings.

Related Topics:

  • What Vision Does When You Post Employee Expense Payments
    When you post payments for employee expenses, Vision updates the employee ledger, updates accounts, and updates check and transaction files.
  • Sort Options for Checks Generated in the Employee Expense Processing Session
    Whether you select the Automatic or the Manual Select option for processing employee advance/expense payments, you can determine how to sort the checks generated during the session. You can specify up to three sort levels for the checks processed in any session.
  • Assigning Check Numbers
    After you print the check file, you assign numbers to the printed checks. The numbers that you enter must match the pre-printed, micro-encoded numbers on the individual checks.
  • Ledger Report - Unpaid Expense Report
    You can review unpaid expense report amounts by employee in Employee Payment Processing.
  • Procedures
    When you process employee advances, you have options for reviewing cash requirements and employee reports before you do so.
  • Screens
    You process employee advances via the Employee Payment Processing form.
Parent Topic: Employee Expenses Overview