Run Intercompany Billing Draft Run with Detailed Subledgers

Run the intercompany billing process in draft mode before you do a final run. This enables you to review the postings and draft invoices and make corrections before you complete a final run.

To run the intercompany billing process in draft mode:

1. In the Navigation pane, select Accounting > Intercompany Billing.

   If salaried job costing is enabled and any timesheet postings that are available for intercompany billing have not been adjusted by that process, a warning message displays. If you are not adjusting the timesheet postings, you can ignore the message. The purpose of the warning message is to avoid intercompany reconciliation problems that can result if you bill timesheet postings in intercompany billing and later adjust the original cost basis of those postings by running the adjust salaried job costing process on the timesheet postings.

2. On the General tab of the Intercompany Billing form:
   1. Set Run Type to Draft.
      You cannot change the run description for a draft run.
   2. Use the Show Postings for option to select the kind of posting logs that you want to include.
   3. Use From and To to select a starting accounting period and ending accounting period.
      Only posting logs containing intercompany transactions from this range of accounting periods display in the grid.
   4. If you want the list of posting logs to include posting logs that have already been processed, select Show posting logs where intercompany billing has already been run.
   5. If you are using diaries, select a diary for the intercompany billing transactions.
   6. Select the checkboxes in the grid for the posting logs that you want to include in the run.
3. On the Actions bar, click Run to run the intercompany billing process.
   That process does the following:

   • Replaces the previous draft run for this period range, if one exists.
   • Generates the data for the Intercompany Billing report.
   • Creates draft intercompany invoices, but does not create any transaction files. You can review the draft invoices on the Invoices on File tab.
4. When a message displays to indicate that the run is finished, click OK.
   The Intercompany Billing report form displays.
5. To generate the Intercompany Billing report for the draft run, select that run in the Intercompany Billing Runs grid on the Options tab, select the other report options that you want, and click Run on the report form Actions bar.
   If you run the intercompany billing process as a scheduled process, this option to run the report immediately after the process is not available. However, anytime after the scheduled process runs, you can use the Report option on the Actions bar to display the report, or you can generate it as an Accounting report from Reporting (My Stuff > Reporting).
6. Before you do the final run, review the Intercompany Billing report and the draft invoices to identify any issues.