Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
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Post Timesheets in Time and Expense Posting

Timesheets that were entered in the Timesheet application are posted in the Transaction Center.

To post timesheets:

  1. In the Navigation pane, select Transaction Center > Time and Expense Posting.
  2. On the Timesheet tab of the Time and Expense Posting form, use the Period Ending field to select the date of the period that you want to post.
  3. In the Employee Group field, specify the employee group whose timesheets you want to review.
  4. Use the Diary field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run.

    The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary field displays only if you set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section in Settings > Accounting > Transactions.

    The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.

    The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them.

    If you have multiple companies, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions.

    You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.

  5. In the Timesheet grid, select one or more timesheets that you want to post.
  6. Select one of the following grid options:
    • Post: This option displays if you have full access rights to all transaction types or if you have access rights to post the transaction file. Click this option to post the selected transaction file right away.
    • Schedule to Post: This option displays if you have full access rights to all transaction types or if you have access rights to post the transaction file. Click this option to display the Schedule dialog box where you can set to post the selected transaction file at a later time.

    Vantagepoint posts the transaction and displays a message confirming its success.