Vendors Tab of the Items Master Form or Dialog Box

Use the Vendors tab of the Items Master form to enter a list of vendors who sell inventory and non-inventory items, with historical data for items that the vendors sell.

If you have multiple companies, the vendor records that are available for use by a company must match the vendor records with these settings on the Vendor tab in the Firms hub:

• The Approved for use in processing for company <Company Name> option is selected on the General tab of the Items Master form.

• The fields on the Accounting tab on the Firms hub are completed.

• The vendor type is available to the company. Accounts are assigned to a company, and the vendor types related to those accounts are the only vendor types that are available to a company. The Vendor Type drop-down list on the vendor's Accounting tab displays the vendor types that are available to the company.

The Currency Code, Last Price, Last Price Date, and Total Qty to Date display for the active company only.

If you are entering a purchasing item on the fly from the Equipment hub, this tab and the Items Master screen are displayed in a dialog box. You cannot enter inventory items from the dialog box.

Vendors Grid

Use the grid to enter vendors for purchasing or inventory items.

Field	Description
Vendor	Select the vendor from a list of the active vendors that are available to Accounting users.
Primary Vendor	If the Vendor is shown as the item's Primary Vendor on the General tab, this check box is selected. If this check box is not selected, you can select it to make the vendor on this row the item's Primary Vendor.
Vendor Item Number	Enter the vendor's item number for the item shown on the General tab. Vantagepoint uses this number when it creates the item's requests for price quote, and prints it on the item's purchase orders, for the active company. The item number cannot exceed thirty (30) characters.
Purchasing U/M	This field displays the item's unit of measure as specified in the purchase order.
Last Price	This field shows the last price at which the item was purchased. Vantagepoint recalculates this price each time that you final-print a purchase order that includes the item. If you use multiple currencies, this amount is shown and kept in the transaction currency of the last purchase order.
Currency Code	If you use multiple currencies, the currency code for the functional currency of the active company shows here.
Total Amount To Date	This field shows the total amount spent to date on this item. Vantagepoint recalculates this spent amount each time that you final-print a purchase order that includes the item. If you cancel a purchase order, Vantagepoint subtracts the cancelled amount from this number. If you use multiple currencies, this amount is shown and kept in the functional currency of the active company.
Last Price Date	This field shows the most recent date when the item's price changed. Vantagepoint recalculates this date each time that you final-print a purchase order that includes the item.
Total Qty To Date	This field shows the total quantity of this item that has been purchased to date. Vantagepoint recalculates this quantity each time that you final-print a purchase order that includes the item. If you cancel a purchase order, Vantagepoint subtracts the cancelled quantity from this number.
Delete	This appears at the end of a row when you hover on a grid row entry. Click this option to delete the vendor. You cannot delete a vendor if you have "final printed" any of the vendor's purchase orders for the item.
+ Add Vendor	Click this option to add a row to the grid and enter a new vendor entry.