Expenses Tab of the Plan Settings Dialog Box
If planning is enabled for expenses, use the Expenses tab on the Plan Settings dialog box to specify the planning level and the billing rate methods, tables, and multipliers for expenses.
Contents: General
Field | Description |
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Planning Level |
Use this drop-down list to select the work breakdown structure (WBS) levels at which you will plan expenses for the project:
If you later change the planning level and planned expenses exist at a level lower than the new planning level, Vantagepoint notifies you that those planned expenses must be removed before the change can occur. |
Planning Level |
Use this drop-down list to select the work breakdown structure (WBS) levels at which you will plan expenses for the project:
If you later change the planning level and planned expenses exist at a level lower than the new planning level, Vantagepoint notifies you that those planned expenses must be removed before the change can occur. |
Contents: Reimb. Expense Billing Markup
Use these fields to define the settings for reimbursable expense planned amounts on Regular projects.
If you select Cost in Budget Type on the General tab of this dialog box, or the Use Billing Currency not Project Currency option is selected in and the project currency is not the same as the billing currency, Billing Rate Method automatically defaults to None and Expense Rate Method, Rate Table, Recalculate Planned Billing, and Billing Multiplier fields are display-only.
Field | Description |
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Recalculate Planned Billing | Under normal circumstances, you never need to select this check box. Each time you save settings for a plan, all plan assignments are automatically recalculated based on the current settings.
The exception is if the plan was converted from iAccess to Vantagepoint. Converted assignments may have rate information that was saved for specific calendar periods while in iAccess. Following conversion, those plan amounts, by default, are not automatically recalculated when you save plan settings in Vantagepoint. If you converted the plan from iAccess and want all reimbursable expense billing amounts in the plan to be recalculated automatically, select this check box and then save the plan settings. You only need to do this once; from that point forward the reimbursable expense billing amounts will be recalculated automatically each time you save settings. |
Expenses Rate Method | Select one of the following as the expense billing rate method for the plan:
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Rate Table |
If you selected an expense billing rate method other than Multiplier Only or None, select an expense billing rate table for the plan. The only rate tables displayed for selection are those that match the rate method you selected (expense account tables or expense category tables) and that are marked as available for planning. |
Billing Multiplier | If you selected Multiplier Only in Expenses Rate Method, enter a multiplier for calculating billing amounts for reimbursable expenses (1.2500, for example). If you selected From Account Rate Table or From Category Rate Table in Expenses Rate Method, enter a multiplier to use for calculating billing amounts if the specified rate table does not include a rate for the expense account or expense category. |
Contents: Direct Expenses
Field | Description |
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Direct Expenses: Billing Multiplier | The multiplier is displayed for informational purposes only on Regular projects. The value is always 1.0000 and cannot be changed. The planned cost and planned bill amounts for direct expenses are always the same. |
Contents: Indirect Expenses
Field | Description |
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Indirect Expenses: Billing Multiplier | The multiplier is displayed for informational purposes only on Overhead and Promotional projects. The value is always 1.0000 and cannot be changed. |