Deltek Vantagepoint Help

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AR Statement Options Tab

The Options tab gives you additional control over the data displayed on the AR Statement report.

Detail Options

This section applies to specific information about the selected report. For example, the Project Summary report's Detail Options section includes single line summary and contract status options, while the Labor Summary report's Detail Options section includes drill-down and sorting and unposted labor options.

Field Description
Statement Type

Select Project if you send individual statements for individual projects or for individual billing groups

Select Client if you send statements based on the client address code from the Projects hub. You must select Client if you do not use Vantagepoint Billing.

If you use Billing, Vantagepoint determines the address for the statement as follows:

  • If you select Project, Vantagepoint uses the address specified in Billing Client on the Accounting tab of the Projects hub. If no address is specified there, Vantagepoint does not display an address on the statement.
  • If you select Client, Vantagepoint uses the address identified as the primary address on the Overview tab of the Firms hub. If the client has no default billing address, Vantagepoint does not display an address on the statement.

If you do not use Billing, Client is the only valid option. Vantagepoint uses the address identified as the primary address on the Overview tab of the Firms hub.

Billing Client To display content only for a specific client or a group of clients on the report, enter a client name or select one or more clients on the Client lookup.
Billing Group Billing groups are used to combine projects together for the purpose of billing a client. To have the report show content only for specific billing groups, enter the name of a main project for a billing group, or use the Project lookup to select one or more main projects.

If you use multiple companies and you bill a client for a set of projects worked on by multiple companies within your enterprise, the company that owns the main project in the billing group is the company that generates the invoice for the entire billing group. Use the Billing Group List to review a billing group's settings, its main project, and a list of its sub-projects.

Only Include Past Due Invoices Select this check box to display only invoices with a past due amount as of the statement date. The due date for invoices that are not assigned a due date based on billing terms is determined based on the invoice date and the number of days in Grace Period When No Due Date in the Display Options section of this tab.
Only Include Invoices Posted Through Select this check box to restrict the report to invoices dated in or before the accounting period that you specify in the unlabeled field that displays when you select this option. The report displays all receipts for the invoices, regardless of receipt date. For example, you generate the report for invoices posted as of 09/2020. If you received payments for those invoices in 10/2020 and 11/2020, the report also displays those receipts.

Use this option to get an accurate picture of your accounts receivable for invoices generated before a specific date.

Exclude Unassigned Receipts An unassigned receipt is a cash receipt posted to an invoice for which there is no record in Vantagepoint. Select this check box to exclude unassigned receipts from this report.

Statement Sort/Group

You can select up to five sort values:
  • Billing Group: Select this option to sort by billing group in ascending numerical order by main project. The report displays both billing groups and individual projects that are not members of billing groups. (An individual project is treated as a billing group consisting of one project.) Generally, if you sort by billing group, you do not need to sort by project. However, a statement sorted by billing group only displays the details for the main project. To see details for all projects in a billing group, sort by both billing group and by project.
  • Project: Select this option to sort by project number in ascending numerical order.
  • Phase: Select this option to sort by phase number in ascending numerical order.
  • Task: Select this option to sort by task number in ascending numerical order.
  • Invoice: Select this option to sort by invoice number in ascending numerical order.

Display Options

Use these options to set the display options for the report.

Field Description
Statement Addressee Select the addressee for the statements. The default setting for this option comes from the Invoice Addressee field on the General tab of the Billing Setup form.
Statement Date Select the date for the statement: Today, Period End Date, or Specific Date.

If you select Specific Date, use the calendar field that displays to choose the specific date.

Grace Period When No Due Date Enter the number of days after the invoice date that an unpaid invoice first becomes overdue. (This only applies to invoices that are not assigned a due date based on their billing terms.)

If an invoice is not assigned a due date based on billing terms, Vantagepoint calculates a due date by adding the number of days in this field to the invoice date. If that due date is earlier than the statement date, Vantagepoint displays the receivable amount in the Past Due Amount column on the statement and you must select that column on the Columns tab.)

Statement Summary Select this check box to include a summary (current amount, past due amount, and balance due amount) on the right side of the AR Statement.
Average Days Outstanding Select this check box to display the average number of days that payment is outstanding for the invoices included on the statement.
Include Aging Summary Select this check box to include a breakdown of the balance due into aging categories.

Our Firm Block

Use these check boxes and options to specify the firm information that displays on the report.

Field Description
Include Name Select this check box to display your company name on the report. By default, the associated field displays the company name from Settings > General > Options, but you can enter a different organization name for the report.
Include Byline Select this option to include your company byline. By default, this field displays the byline from Settings > General > Options, but you can enter a different one.
Include Address Select this option to include your company address. By default, this field displays the address from the General tab in Settings > General > Options, but you can enter a different address for the report.
Alignment Select the type of alignment you want for the firm block information: Left, Center, or Right.

Header & Footer Options

Use the Heading tab to specify the information to display in the heading portion of AR statements. You can also use the Margins and Images grid to insert new images that will display on the report. The images display for all projects and clients that are included on the report selection. To filter the image that is received by each project and client group, you must create and save individual reports that are tailored with the correct image for each group.

Field Description
Statement Header Enter any text that you want to display above the list of invoices on each statement.
Include Select one or more of these options to specify the information to include on the report.
Project Name Select this check box to display the project name near the top of the statement.
Project Long Name Select this check box to display the project long name near the top of the statement.
Footer Select this option to include the text that you enter in the Statement Footer field. The footer text is displayed at the bottom of each statement page.
Statement Footer Select this option to include the text that you enter in the Statement Footer field. Vantagepoint displays the footer text at the bottom of each page of the statements.
Billing Terms Description Select this check box to display the project description near the top of the statement
Project Number Below Date Select this checkbox to print the project number below the date.
Leading Zeros on Invoice Number Select this check box to display leading zeros in invoice numbers. If you clear this check box, leading zeros are removed from invoice numbers on the statements.
Country Select this check box to include the country in the client's address. You may want to clear this check box if the clients to receive the statements are located in the same country as your enterprise.