Email a Resource

The names of some of the resources in the preceding figures are hyperlinks.

If a resource has an email address in the People Planner database, his or her name can be displayed as a hyperlink. When you click that hyperlink, your email client opens a blank email, pre-addressed to that resource. You can then compose and send the email.

As an alternative to the hyperlink, you can add the Mail-column. When you click the button, your email client opens a blank email, pre-addressed to that resource—the same behavior as the resource name hyperlink.

You can disable the hyperlink on resource names by deselecting the Use Resource name as e-mail Hyperlink setting in the Web Admin Tool at Settings > System Settings > Web Component Settings > General.

You use the email button option to prevent accidental triggering of an email, which can happen when resource names are set up as hyperlinks. The Use Resource name as e-mail Hyperlink setting is selected by default.

You can add the Mail column to all grids where a resource name is a hyperlink, such as in Resource Management, Assignment subgrids, the Assign Resource dialog box, and so on. The Mail button column is included in the list of available columns and is saved (when present) as part of a Web Layout. However, this column does not appear in the Column Chooser by default.

You can also add the Email-column to see the email address itself.

Note: Adding the Mail and Email columns requires that your Administrator has added them as available columns in the web layout. See Specify Available Columns in the Column Chooser.