Available Capacity
When you assign a resource to a task, it is important to know whether the resource has available capacity for the task.
In People Planner, a resource is associated with up to three different calendars.
| Calendar | Description |
|---|---|
| Work Week Hours | This describes the typical work week, for example, eight hours on work days, and zero hours on Saturday and Sunday. |
| Common Calendar | This describes national holidays and other company-wide days off. |
| Resource Calendar | This is an individual calendar for each resource. This calendar is unique for the resource, and it can be used for absences. |
From the combination of these calendars, People Planner calculates the Capacity of the resource. When a resource has already been booked on other tasks, these hours are subtracted from the capacity to determine the Available Capacity.
When you are assigning resources to a task, the Assign Resource dialog box shows you both how much each resource is currently booked for—that is, the load—as well as the total capacity of the resource. For example, the dialog box could display that Ben Bret is booked for six hours each day, and he has a total capacity of eight hours.
Using the default colors, green means that the resource has available capacity, and red means that the resource is overbooked. The color becomes less intense the closer the resource is to being fully booked. A cell that is marked out with an X indicates that the resource has no capacity; for example, that day might be a weekend day.
You can change this default color coding if you have access to the People Planner Admin Tool. Under , you can assign specific colors to indicate loads of 5%, 10%, 20%, 30 %, 40%, 60%, and 80%.