Job Invoice Allocation Concepts

This workspace displays information about a job and information that is relevant for job invoice allocation.

Job invoice allocation is similar to the process of creating a zero invoice, but with the difference that no invoice is created.

Job invoice allocation is an internal process, primarily used to ensure that entries and invoices on account are closed properly. The process affects only job entries and invoices on account that are included in the fixed price, and is only available for jobs that have been set up for invoice allocation.

All of the amounts in the workspace are shown in the currency of the job.

VAT is not considered.

For main jobs that you set up with main job invoicing, this workspace includes entries from subjobs.

For a job that has been set up to use job invoice allocation to handle the fixed price (or retainer) part of the job, the actual allocation takes place in one of the following ways:

• You can set up jobs so that the job invoice allocation takes place as part of job closure. With this setup, you can close a fixed-price job when the fixed price equals the amount invoiced. If the revenue recognized differs from the fixed price, Maconomy generates a revenue adjustment for the difference. This revenue adjustment uses the standard task for revenue recognition set up on the job's task list.
• You can manually select the invoices on account and job entries for allocation, then submit and approve the job invoice allocation using the actions that are available in this workspace.

You can also track invoices and credit memos for the selected job in the Allocation History tab.