Setup Tab

This section describes the fields and actions on the Setup tab of the Vendors workspace.

Tab Fields

Field	Description
Parent Vendor	Select a value from the dropdown. If you specify a parent vendor here (and a linking rule in the next field), Maconomy can copy information from the parent vendor to the current vendor.
Linking Rule	To specify the linking rule you want to use between the current vendor and its parent vendor, select a value from the dropdown. Linking rules contain information about what information should be copied from a parent vendor to the current vendor. You maintain these in the Linking Rules single dialog of the Workspace Client. If you specified a parent vendor in the Parent Vendor field but do not specify a linking rule in this field, Maconomy displays an error message.
Vendor Supplement	Select a value from the dropdown. Supplements are free text and allow you to provide additional vendor information. Also, supplement information is not inherited or passed down from the parent vendor to the subordinate vendor.

Payment Control island

Field	Description
Payment Mode	To specify a mode of payment, select a value from the dropdown. The payment mode has several functions: Points to a G/L account Allows you to specify the form of payment you want to use Controls automatic payment Used when registering vendor invoices If needed, you can always edit the payment mode for specific vendor invoices. Define payment mode values using the Payment Modes single dialog in the Workspace Client.
Payment Terms	To specify payment terms for the current vendor, select a value from the dropdown. Maconomy uses payment terms to calculate the invoice due date when you enter vendor invoices.
Control Account	Select a value from the dropdown. The control account is a reference to two G/L accounts: a vendor control account, and an account for non-balanced entries. All vendor entries are posted to the general ledger, specifically to the control account specified in this field. Accounts payable is thus a specification of A/P control accounts in the general ledger. You can use control accounts to group your vendors in the general ledger (for example, foreign and domestic vendors). The account for non-balanced entries is used to manage your accounts when item deliveries and invoices are not received at the same time. When you approve item deliveries to the warehouse, the inventory value account is debited and the non-balanced entries account is credited. When the vendor invoices are registered at a later date, the items are credited to the vendor control account and debited to the account for non-balanced entries. You thus avoid any accounting problems, when items are delivered in one posting period and the corresponding vendor invoice is received in another. Specify references to control accounts by means of dimension combinations using the Popup Fields single dialog in the Workspace Client.
Tax	Select this checkbox if you want Maconomy to calculate tax on vendor invoices from the current vendor most of the time. If you select this checkbox, Maconomy automatically calculates tax for vendor invoices. You can also opt to clear the checkbox during invoice registration. You normally select this checkbox for vendors who operate in the same country as you do. Do not select it for vendors from other countries. While you must also settle tax for items purchased in other countries, the tax for those is calculated rather than lifted from the invoice amount.
Company Tax Code	Select a value from the dropdown. Maconomy uses the specified company tax code in calculating tax for the current vendor. Define company tax code values using the Popup Fields single dialog in the Workspace Client.
Auto. Approval	Select this checkbox if you want Maconomy to automatically approve for payment all subsequently submitted invoices and invoice allocation lines from the current vendor. If needed, you can clear the checkbox for individual invoices.
Cash Discount Term	To specify a cash discount condition to assign to the current vendor, select a value from the dropdown. Maconomy uses this cash discount condition when paying vendor invoices. If you do not select a condition, cash discount will not be calculated for the current vendor. Define cash discount conditions using the Popup Fields single dialog in the Workspace Client.
Responsible	To specify the employee responsible for approving invoices from the current vendor, select a value from the dropdown. Maconomy uses the specified employee as a reference and to sort lists of non-approved vendor invoices.

Bank island

Field	Description
Bank Address	Specify the address of the current vendor's bank. This is a free-text field. Maconomy uses this address for electronic payment to foreign vendors.
Reg. No.	Enter the registration number for the bank of the current vendor. Maconomy uses this for reference and electronic payment. This is a free-text field.
SWIFT	Enter the SWIFT code for the current vendor. Maconomy uses the SWIFT code for electronic payment to foreign vendors. This is a free-text field.
Bank Account Number	Enter the bank account number of the current vendor. Maconomy uses the specified bank account number for reference and electronic payment. This is a free-text field.