Information Tab

This section includes fields and descriptions for the Information tab of the Company Home workspace.

Information Island

Field	Description
Address	Enter the current company's address.
Phone	Enter the current company's telephone number.
Giro	Enter the current company's giro account number. This applies in countries with a national giro system.
Bank	Enter the name of the current company's bank.
Company Reg. No.	Enter the registration number of the current company.
Credit Card No.	In this field, you can enter the company's number with a payment service.
Tax No.	Enter the current company's tax registration number.

	The number must be printed on invoices and credit memos to other EU member states. It also appears on reports to the tax authorities.

Employees Island

Field	Description
Employee 1-5	In these fields, you can enter the numbers of five employees in the current company. This can be useful if you want a list of relevant contacts in the current company.

General Ledger Island

Field	Description
Posting Period Setup No.	In this field, you must specify a "Posting Period Setup" number.
Journal Setup No.	In this field, you must specify a "Journal Setup" number.
Fiscal Year Template	In this field, specify the fiscal year template to be used for the current company.
Fiscal Year	In this field, you specify the fiscal year to be used by the current company. The fiscal year must be entered with the start date for the fiscal year in accordance with the date format used, for example, 01/01/2002.
Jobs Overrun Entry Date	When having jobs set up with overrun handling, overrun is checked on jobs when posting journals on the jobs. In case of an overrun, an overrun entry is posted to the job. The default date for the entry created is current date, in other words, the date that the journal is posted.

	In this field you can control the entry date by company for entries generated on jobs where over run handling is set up.
Separate Transaction Numbers	This means that separate transaction number series will automatically be created for the current company, regardless of whether a parent company exists or not. If a standard company is specified in the System Information workspace in the Set-Up module, the transaction number series created for the current will correspond to the number series created for the standard company. Note that the number series from the standard company is not reset when transferred to the current company. The company specific number series can be viewed in the Trans. No. Series workspace and the System Numbers and Number Series workspaces in the Set-Up module.

	If this field is not marked, a parent company must be specified. When a company does not use separate transaction numbers, the transaction numbers are taken from the company specified in the island Parent Company in this workspace.

	This field is marked by default.
Blocked	Here you can specify that the company cannot be used for new entries. If the box is checked, you cannot assign the company to new transactions or information cards. However, the company is used if it is assigned to non-posted G/L entries before the box is checked. You can make statistics for a blocked company.

Intercompany Settlement Island

Field	Description
Customer	In this field, you can specify the number of the customer in the Accounts Receivable system that should represent the current company in connection with intercompany invoicing.

	The field is used when intercompany invoicing is run in the Intercompany Invoicing workspace. When another company runs an intercompany invoicing involving intercompany entries for which the current company is responsible, Maconomy creates an invoice assigned to the customer in this field. At the same time, Maconomy creates a vendor invoice in the current company, assigning this vendor invoice to the vendor specified in the field "Vendor No." on the information card of the company running the intercompany invoicing. This way, the company running the intercompany invoicing can bill the current company for internally exchanged goods or services and the invoicing is automatically registered in the relevant companies.

	For further information on the use of this field and the exact intercompany invoicing procedure, please see the description of the "Print Invoice" action in the Intercompany Invoicing workspace. See also the description of the field "Vendor" below.
Vendor	In this field, you can specify the number of the vendor in the Accounts Payable system that should represent the current company in connection with intercompany invoicing.

	This field is used when the current company runs intercompany invoicing in the Intercompany Invoicing workspace. When the current company runs an intercompany invoicing, Maconomy creates a vendor invoice for each responsible company being billed. The vendor on each of these vendor invoices is the vendor in this field. At the same time, Maconomy creates an invoice for each of the companies billed, assigning each invoice to the customer specified in the field "Customer" on the information card of the respective companies. This way, the current company can bill the individual responsible companies for internally exchanged goods or services and the invoicing is automatically registered in the relevant companies.

	For further information on the use of this field and the exact intercompany invoicing procedure, please see the description of the "Print Invoice" action in the Intercompany Invoicing workspace, as well as the description of the field "Customer" above.
Parent Budget Company	If a parent budget company exists, specify the name and number of that company here. When price-projecting a budget, a journal for each company in the budget model is created. If differences occur when price-projecting, the differences are posted on the difference account specified in the Create Budget Model workspace in the Budget module. If you specify a parent budget company in this field, the difference is posted on that company.
Parent Company	If the current company is affiliated with a parent company, the name and number of the parent company are entered in this field. If you specify a parent company, the fiscal year and fiscal year template of the parent company are also used by the current company. If you change the fiscal year template of a parent company, the template is also changed on all subcompanies. You cannot change the fiscal year of a company assigned to a parent company.

	If the system parameter "Create intercompany entries for companies with same parent company" is not marked, intercompany entries are never created between the current company and other companies with the same parent company. For more information about this, see the description of the system parameter "Create intercompany entries for companies with same parent company."
Settling Company, Customer	In this field, you can enter the name and number of the company to be used as settling company for global customers. The field must be completed. If no settling company is specified on the customer information card, the customer is called a "global customer." In such cases, the company specified in this field on the company information card of the responsible company is used as the customer's settling company. In principle, all companies in the system can be used as settling companies. The responsible company will, for instance, be the company shown in the card part of the General Journal workspace or in the Company island in the Sales Orders workspace as the company that gives rise to a sales order. The responsible company will frequently be derived by the user; it is the company automatically shown in the Company island when a general journal or sales order is created by the user.
Settling Company, Vendor	In this field, you can enter the name and number of the company to be used as settling company for global vendors. The field must be completed. If no settling company is specified on the vendor information card, the vendor is called a "global vendor." In such cases, the company specified in this field on the company information card of the responsible company is used as the vendor's settling company. In principle, all companies in the system can be used as settling companies. The responsible company will, for instance, be the company shown in the card part of the General Journal workspace or in the Company island in the Item Purchase Orders workspace as the company that gives rise to an item purchase order. The responsible company will frequently be derived by the user; it is the company that is automatically shown in the Company island when a general journal or an item purchase order is created by the user.

Field	Description
Location	In this field, you can enter a dimension value for the Location dimension, if you want this value to be derived from the current company.
Entity	The functionality of this field is similar to that of the field "Location." above.
Project	The functionality of this field is similar to that of the field "Location." above.
Purpose	The functionality of this field is similar to that of the field "Location." above.
Spec. 1-10	The functionality of this field is similar to that of the field "Location." above.
Local Spec. 1-10 List	The functionality of this field is similar to that of the field "Location." above.
Parent Company	If the current company is affiliated with a parent company, the name and number of the parent company are entered in this field. If you specify a parent company, the fiscal year and fiscal year template of the parent company are also used by the current company. If you change the fiscal year template of a parent company, the template is also changed on all subcompanies.

	You cannot change the fiscal year of a company assigned to a parent company.
Local Chart of Accounts	Copy to come.
Dimension Combination Description	In this field, you can enter the number of a dimension combination of the type "Dimension Derivation" created in the Dimension Combinations workspace.

	If you specify a dimension combination, Maconomy will use the values in this dimension combination when deriving dimensions from the current company. However, any dimension derivation values specified in this island will be used instead of those specified for the same dimensions in the dimension combination. This means that the dimension combination only applies to the dimensions for which no value has been entered on the company information card.

Field	Description
Base Currency	In this field, you can specify a currency created in the Popup Fields workspace. The base currency is the currency in which the current company wants to register its information and base its reporting throughout the system. This makes it possible to, for example, present tax accounts in the selected currency.
EU Reporting Currency	In this field, you can specify the currency in which the current company is to perform reporting to the Sales List System and Intrastat, that is, the national currency for the current company. The EU reporting currency is only used in the EU Statistics module, where all amounts are shown in the base currency of the current company as well as in the EU reporting currency. When creating reporting files for the Sales List System and Intrastat, Maconomy displays all amounts in the currency specified in this field.
Sales	Select the exchange rate table to use for all sales-related currency conversions in the current company.
Purchasing	Select the exchange rate table to use for all purchase-related currency conversions in the current company.
Duty	Select the exchange rate table to use for all currency conversion calculations of duty on purchased items in the current company.
Finance Budget	Select the exchange rate table to use for all finance budget conversions in the current company.
Miscellaneous	Select the exchange rate table to use for other types of currency conversion in the current company.

Print Control Island

Field	Description
Statistics 1-4	In these fields you can enter an optional code that you can include in your search criteria for statistical purposes when printing.

Global Location Numbers Island

Field	Description
Global Location No.	In this field, you can specify a global location number, thus assigning the global location number to the company specified in the Information tab.
Description	In this field, you can specify a description of the current global location number and its use, for instance the name of the department, building, and so on to which the number applies.
Blocked	If you mark this field, the current global location number is blocked and can no longer be specified on new vendor invoices. You can unblock a location number at any time by unmarking this field.
Registration Code	In this field, you can specify a registration code to be applied to vendor invoices going to the current location.
Allocation Responsible	In this field, you can specify an allocation responsible to be applied to vendor invoices going to the current location.
Remarks 1-5	In these fields, you can enter various remarks and additional information about the current global location number and its use.
Created by	This field shows the name of the user who created the current line.
Created on	This field shows the date on which the current line was created.
Created by	This field shows the name of the last user to change information on the current line.
Changed on	This field shows the last date on which information on the current line was made.
Version	This field shows a number corresponding to the version of the information on the line. Maconomy automatically increases the version number by one every time the information on the line is changed. It is not possible to retrieve previous versions.

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Information Tab

This section includes fields and descriptions for the Information tab of the Company Home workspace.

Information Island

Field	Description
Address	Enter the current company's address.
Phone	Enter the current company's telephone number.
Giro	Enter the current company's giro account number. This applies in countries with a national giro system.
Bank	Enter the name of the current company's bank.
Company Reg. No.	Enter the registration number of the current company.
Credit Card No.	In this field, you can enter the company's number with a payment service.
Tax No.	Enter the current company's tax registration number.

	The number must be printed on invoices and credit memos to other EU member states. It also appears on reports to the tax authorities.

Employees Island

Field	Description
Employee 1-5	In these fields, you can enter the numbers of five employees in the current company. This can be useful if you want a list of relevant contacts in the current company.

General Ledger Island

Field	Description
Posting Period Setup No.	In this field, you must specify a "Posting Period Setup" number.
Journal Setup No.	In this field, you must specify a "Journal Setup" number.
Fiscal Year Template	In this field, specify the fiscal year template to be used for the current company.
Fiscal Year	In this field, you specify the fiscal year to be used by the current company. The fiscal year must be entered with the start date for the fiscal year in accordance with the date format used, for example, 01/01/2002.
Jobs Overrun Entry Date	When having jobs set up with overrun handling, overrun is checked on jobs when posting journals on the jobs. In case of an overrun, an overrun entry is posted to the job. The default date for the entry created is current date, in other words, the date that the journal is posted.

	In this field you can control the entry date by company for entries generated on jobs where over run handling is set up.
Separate Transaction Numbers	This means that separate transaction number series will automatically be created for the current company, regardless of whether a parent company exists or not. If a standard company is specified in the System Information workspace in the Set-Up module, the transaction number series created for the current will correspond to the number series created for the standard company. Note that the number series from the standard company is not reset when transferred to the current company. The company specific number series can be viewed in the Trans. No. Series workspace and the System Numbers and Number Series workspaces in the Set-Up module.

	If this field is not marked, a parent company must be specified. When a company does not use separate transaction numbers, the transaction numbers are taken from the company specified in the island Parent Company in this workspace.

	This field is marked by default.
Blocked	Here you can specify that the company cannot be used for new entries. If the box is checked, you cannot assign the company to new transactions or information cards. However, the company is used if it is assigned to non-posted G/L entries before the box is checked. You can make statistics for a blocked company.

Intercompany Settlement Island

Field	Description
Customer	In this field, you can specify the number of the customer in the Accounts Receivable system that should represent the current company in connection with intercompany invoicing.

	The field is used when intercompany invoicing is run in the Intercompany Invoicing workspace. When another company runs an intercompany invoicing involving intercompany entries for which the current company is responsible, Maconomy creates an invoice assigned to the customer in this field. At the same time, Maconomy creates a vendor invoice in the current company, assigning this vendor invoice to the vendor specified in the field "Vendor No." on the information card of the company running the intercompany invoicing. This way, the company running the intercompany invoicing can bill the current company for internally exchanged goods or services and the invoicing is automatically registered in the relevant companies.

	For further information on the use of this field and the exact intercompany invoicing procedure, please see the description of the "Print Invoice" action in the Intercompany Invoicing workspace. See also the description of the field "Vendor" below.
Vendor	In this field, you can specify the number of the vendor in the Accounts Payable system that should represent the current company in connection with intercompany invoicing.

	This field is used when the current company runs intercompany invoicing in the Intercompany Invoicing workspace. When the current company runs an intercompany invoicing, Maconomy creates a vendor invoice for each responsible company being billed. The vendor on each of these vendor invoices is the vendor in this field. At the same time, Maconomy creates an invoice for each of the companies billed, assigning each invoice to the customer specified in the field "Customer" on the information card of the respective companies. This way, the current company can bill the individual responsible companies for internally exchanged goods or services and the invoicing is automatically registered in the relevant companies.

	For further information on the use of this field and the exact intercompany invoicing procedure, please see the description of the "Print Invoice" action in the Intercompany Invoicing workspace, as well as the description of the field "Customer" above.
Parent Budget Company	If a parent budget company exists, specify the name and number of that company here. When price-projecting a budget, a journal for each company in the budget model is created. If differences occur when price-projecting, the differences are posted on the difference account specified in the Create Budget Model workspace in the Budget module. If you specify a parent budget company in this field, the difference is posted on that company.
Parent Company	If the current company is affiliated with a parent company, the name and number of the parent company are entered in this field. If you specify a parent company, the fiscal year and fiscal year template of the parent company are also used by the current company. If you change the fiscal year template of a parent company, the template is also changed on all subcompanies. You cannot change the fiscal year of a company assigned to a parent company.

	If the system parameter "Create intercompany entries for companies with same parent company" is not marked, intercompany entries are never created between the current company and other companies with the same parent company. For more information about this, see the description of the system parameter "Create intercompany entries for companies with same parent company."
Settling Company, Customer	In this field, you can enter the name and number of the company to be used as settling company for global customers. The field must be completed. If no settling company is specified on the customer information card, the customer is called a "global customer." In such cases, the company specified in this field on the company information card of the responsible company is used as the customer's settling company. In principle, all companies in the system can be used as settling companies. The responsible company will, for instance, be the company shown in the card part of the General Journal workspace or in the Company island in the Sales Orders workspace as the company that gives rise to a sales order. The responsible company will frequently be derived by the user; it is the company automatically shown in the Company island when a general journal or sales order is created by the user.
Settling Company, Vendor	In this field, you can enter the name and number of the company to be used as settling company for global vendors. The field must be completed. If no settling company is specified on the vendor information card, the vendor is called a "global vendor." In such cases, the company specified in this field on the company information card of the responsible company is used as the vendor's settling company. In principle, all companies in the system can be used as settling companies. The responsible company will, for instance, be the company shown in the card part of the General Journal workspace or in the Company island in the Item Purchase Orders workspace as the company that gives rise to an item purchase order. The responsible company will frequently be derived by the user; it is the company that is automatically shown in the Company island when a general journal or an item purchase order is created by the user.

Field	Description
Location	In this field, you can enter a dimension value for the Location dimension, if you want this value to be derived from the current company.
Entity	The functionality of this field is similar to that of the field "Location." above.
Project	The functionality of this field is similar to that of the field "Location." above.
Purpose	The functionality of this field is similar to that of the field "Location." above.
Spec. 1-10	The functionality of this field is similar to that of the field "Location." above.
Local Spec. 1-10 List	The functionality of this field is similar to that of the field "Location." above.
Parent Company	If the current company is affiliated with a parent company, the name and number of the parent company are entered in this field. If you specify a parent company, the fiscal year and fiscal year template of the parent company are also used by the current company. If you change the fiscal year template of a parent company, the template is also changed on all subcompanies.

	You cannot change the fiscal year of a company assigned to a parent company.
Local Chart of Accounts	Copy to come.
Dimension Combination Description	In this field, you can enter the number of a dimension combination of the type "Dimension Derivation" created in the Dimension Combinations workspace.

	If you specify a dimension combination, Maconomy will use the values in this dimension combination when deriving dimensions from the current company. However, any dimension derivation values specified in this island will be used instead of those specified for the same dimensions in the dimension combination. This means that the dimension combination only applies to the dimensions for which no value has been entered on the company information card.

Field	Description
Base Currency	In this field, you can specify a currency created in the Popup Fields workspace. The base currency is the currency in which the current company wants to register its information and base its reporting throughout the system. This makes it possible to, for example, present tax accounts in the selected currency.
EU Reporting Currency	In this field, you can specify the currency in which the current company is to perform reporting to the Sales List System and Intrastat, that is, the national currency for the current company. The EU reporting currency is only used in the EU Statistics module, where all amounts are shown in the base currency of the current company as well as in the EU reporting currency. When creating reporting files for the Sales List System and Intrastat, Maconomy displays all amounts in the currency specified in this field.
Sales	Select the exchange rate table to use for all sales-related currency conversions in the current company.
Purchasing	Select the exchange rate table to use for all purchase-related currency conversions in the current company.
Duty	Select the exchange rate table to use for all currency conversion calculations of duty on purchased items in the current company.
Finance Budget	Select the exchange rate table to use for all finance budget conversions in the current company.
Miscellaneous	Select the exchange rate table to use for other types of currency conversion in the current company.

Print Control Island

Field	Description
Statistics 1-4	In these fields you can enter an optional code that you can include in your search criteria for statistical purposes when printing.

Global Location Numbers Island

Field	Description
Global Location No.	In this field, you can specify a global location number, thus assigning the global location number to the company specified in the Information tab.
Description	In this field, you can specify a description of the current global location number and its use, for instance the name of the department, building, and so on to which the number applies.
Blocked	If you mark this field, the current global location number is blocked and can no longer be specified on new vendor invoices. You can unblock a location number at any time by unmarking this field.
Registration Code	In this field, you can specify a registration code to be applied to vendor invoices going to the current location.
Allocation Responsible	In this field, you can specify an allocation responsible to be applied to vendor invoices going to the current location.
Remarks 1-5	In these fields, you can enter various remarks and additional information about the current global location number and its use.
Created by	This field shows the name of the user who created the current line.
Created on	This field shows the date on which the current line was created.
Created by	This field shows the name of the last user to change information on the current line.
Changed on	This field shows the last date on which information on the current line was made.
Version	This field shows a number corresponding to the version of the information on the line. Maconomy automatically increases the version number by one every time the information on the line is changed. It is not possible to retrieve previous versions.