Utilizing Time Units

You can select whether an employee’s absences must be tracked in days or hours.

Setup of the time unit for registering employee absences is available in the Vacation Calendar tab in the Absence Setup workspace.

To ensure accuracy of absence registrations, you must set up the employee’s week calendar with the correct number of working hours per day.

The Absence Hours per Day field in the Employees workspace enables the system to convert absence registrations in hours to days, or vice versa.

You must enter the working hours for each day in the Working Time table in the Employee Information tab to allow Maconomy to computes absence registrations based on an employee’s working hours.

Example

Company A assigns an absence allowance of 20 days to an employee. The employee works eight hours per day on Monday to Thursday and four hours on Friday.

The employee’s fixed working time of eight hours is equal to one day on Monday to Thursday, and four hours is equal to 0.5 day on Friday.

Thus, when the employee decides to take a one day vacation, it is recommended to enter a value of 8 in the Absence Hours per Day field.

When the employee registers six hours of vacation, that leads to an absence covering a working time of "0.75" days using the value. If this absence registration is transferred to time sheets, then "0.75" is registered.