System Parameters Group Posting

This section describes the system parameters under the Posting group.

Parameter	Description
Automatic Posting of Debtor Provisions	If this parameter is enabled, Maconomy will automatically post, but not print, debtor provision journals when they are approved. A debtor provision journal is created when a provision for an invoice is approved in the Debtor Provisions By Invoice workspace in the Accounts Receivable module. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of customer reconciliations	If this parameter is enabled, Maconomy will automatically post, but not print, customer reconciliation journals when a reconciliation is approved in the Customer Open Entry Reconciliation workspace. In the same way, if a reconciliation is removed in the Show Customer Reconciliation workspace, the resulting customer reconciliation journal is posted automatically. If this parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspaces.
Automatic posting of invoice reallocations	If this parameter is enabled, Maconomy will automatically post, but not print, invoice reallocation journals when approved in the Reallocate Invoices workspace. If this parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the G/L module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of invoices	If this parameter is enabled, Maconomy will automatically post, but not print, invoice journals when they are approved. An invoice journal is created when an invoice is printed, for example, in the Invoice Selection workspace in the Job Cost module or the Sales Orders workspace in the Sales Orders module. If this parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspace in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of job accruals	If this parameter is enabled, Maconomy will automatically post, but not print, job accrual journals when they are created in the Job Accruals and Batch Job Accrual workspaces. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of job reallocations	If this parameter is enabled, Maconomy will automatically post, but not print, job reallocation journals when they are approved in the Job Reallocation by Job, Job Reallocation, or Batch Job Reallocation workspaces. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of job revenue recognition	If this parameter is enabled, Maconomy will automatically post job revenue recognition journals.
Automatic posting of job transfers	If this parameter is enabled, Maconomy will automatically post, but not print, job transfer journals when they are approved in the Job Transfer workspace. If this parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of time sheets	If this parameter is enabled, Maconomy will automatically post, but not print, time sheet journals when time sheets are approved in the Time Sheets or Approve Time Sheets workspaces. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspace in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
User Specific Job Revenue Recognition Journals
Allow finance entries with job reference	If this parameter is enabled, both Job No. and Account No. can be specified on an invoice allocation line or general journal line. When posting, a finance entry with a job reference will be created, without creating any job entries. If this parameter is disabled, either Job No. or Account No. can be specified on an invoice allocation line or general journal line, not both. When posting, based on what was specified on the line, either job entries or finance entries will be created.
Allow Posting of own Journals	Use this system parameter to specify whether users should be able to post journals that they submitted themselves. If this parameter is disabled, another user can only post a submitted journal than the one who submitted it. This functionality supports a workflow where users can submit journals when they are ready to be posted, and a posting responsible can subsequently post the journals. However, using the Post Own Journals field in the Actions workspace, you can grant specific users access to posting journals submitted by themselves. Note: This functionality is no longer supported for general journals as part of the approval hierarchy for general journals (introduced with version 2.5).
Automatic Posting of Asset Journals	If this parameter is enabled, Maconomy will automatically post asset journals when asset adjustments are approved.
Automatic posting of automatic customer payments	If this parameter is enabled, customer payments imported in the Banking module are automatically posted upon import. However, the automatic posting only takes place if the payment agent used in the import is set up for creation of a separate journal for error entries.
Automatic posting of expense sheets	If this parameter is enabled, Maconomy will automatically post, but not print, expense sheet journals when expense sheets are approved in the Expense Sheets workspace. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic posting of fixed price inclusion	If this parameter is enabled, Maconomy will automatically post fixed price inclusion journals.
Automatic Posting of Gross Pay	If this system parameter is enabled, Maconomy will automatically post gross pay journals when compensation calculations are approved.
Automatic Posting of Intercompany Vendor Invoices	If this parameter is enabled, Maconomy will automatically post, but not print, intercompany vendor invoice journals when they are created because of intercompany settling in the Intercompany Invoicing workspace. If this parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace. This parameter is company-specific.
Automatic Posting of Interest Charge Notice	Enable this parameter to automatically post interest charge notice journals.
Automatic Posting of Job Invoice Allocation	If this parameter is enabled, journals of type "Job Invoice Allocation" are posted automatically by Maconomy immediately after having been created.
Automatic posting of mileage sheets	If this parameter is enabled, Maconomy will automatically post, but not print, mileage sheet journals when mileage sheets are approved in the Mileage Sheets or Approve Mileage Sheet workspaces. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspace in the G/L module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Automatic Posting of Payment Journals	If this parameter is enabled, Maconomy will automatically post payment journals created in the Banking module. Automatic posting takes place in the following situations: When approving a payment selection, causing a payment to be closed. When printing a payment list or check, causing a payment to be closed. When creating a payment file, causing a payment selection to be closed. When importing payment statuses, causing a payment to be closed. When approving a bank reconciliation. When approving entries in payment reports. If the parameter is disabled, payment journals must be posted manually in the Payment Journal workspace in the Banking module.
Automatic Posting of Vendor Reconciliations	If this parameter is enabled, Maconomy will automatically post, but not print, vendor reconciliation journals when reconciliations are approved in the A/P Open Entry Reconciliation workspace. In the same way, if a reconciliation is removed in the Show Vendor Reconciliation workspace, the resulting vendor reconciliation journal is posted automatically. If the parameter is disabled, such journals must be posted manually in the Posting or Print Posting Journal workspaces in the General Ledger module. Automatically posted journals can be printed in the Print Posting Journal workspace.
Create intercompany entries for companies with same parent company	If this parameter is enabled, Maconomy will always create intercompany balancings (entries to the intercompany accounts) when posting entries that affect two different companies. However, if some companies in the company dimension represent entities which are not legal units, you may not wish to create intercompany postings between companies in Maconomy if they have the same parent company. For instance, if you run your Sales department as a company in Maconomy, you may subdivide it into, for example, Export and Domestic sales, both with the company representing the Sales department as the parent company. This could, for example, be relevant if you wish to run company access control between the departments. However, as the two departments are not legal entities, you do not want Maconomy to create intercompany balancings between the two companies because of for instance cross department utilization of employees. To achieve this, disable this parameter. Note that in cases where no intercompany balancings are made, no intercompany invoicing basis entries are created either, even if the Create Intercompany Invoicing Basis parameter is enabled.
Delay for Restarting Posting of Journal (Seconds)	Enter a delay in seconds to indicate how much time has to pass before you can attempt to restart the posting of a journal.
Join Accrual Finance Entries	If this parameter is enabled, Maconomy will join accrual finance entries into one finance entry when posting if all dimensions on the entries are identical.
Max Number of Entries in Job Journals	Specify the maximum number of entries for a time sheet journal. Enter 0 if there is no limit. The following journals are affected by this parameter: Vendor Invoice Invoice Reallocation Job Customer Reconciliation Vendor Payment Invoice Job Reallocation Job Accrual Job Revenue Recognition Job Transfer Interest Charge Notice Reminder Collection Intercompany Settlement Vendor Invoice Debtor Provisions Intercompany Interest Note Intercompany Grouping Job Invoice Allocation Fixed Price Inclusion
Max Number of Entries in Other Journals
Max Number of Entries in TimeSheet Journals	Specify the maximum number of entries for a time sheet journal. Enter 0 if there is no limit.
Max Number of Entries in Vendor Invoice Journals	invoices in a vendor invoice journal. By default, the value in this field is zero. The vendor invoices you create are grouped in a single journal. If the value in this field is one, only one vendor invoice saves in a journal. If the value in this field is two or higher, Maconomy automatically uses the value as reference for the number of vendor invoice entries grouped in a journal.
Post Exchange Rate Variance on Responsible Company
Post Intercompany Sale for External Expenses	If this company-specific parameter is enabled (and the existing Intercompany Tax Balancing system parameter is disabled), Maconomy posts the cost price on the cost account and the intercompany sales account of the executing company.
Post Invoice Exchange Rate	Use this parameter to indicate whether the Job exchange rate variance is calculated and posted.
Post Job Cost Intercompany Entries as Accrued until Invoiced	Use this company-specific system parameter to set up Maconomy so that unbilled revenue is not posted as revenue until invoiced.
Post Unrealized Job Exchange Rate Variance	Maconomy will calculate the job fixed exchange rate variance when the vendor invoice is posted and post it as realized or unrealized job exchange rate variances. The variance is only unrealized if this parameter is enabled, and the vendor invoices are not closed when the invoice allocation is posted.
Submission of Customer Payment Journal Required	The functionality of this parameter corresponds to that of the Submission of General Journal Required system parameter but pertains to customer payment journals created in the Customer Payment Journal workspace.
Submission of Job Journal Required	The functionality of this parameter corresponds to that of the Submission of General Journal Required system parameters but pertains to job journals created in the Job Journals workspace.
Use Balance Account Dimensions on Customer Entries	This company-specific parameter allows you to choose to use the existing functionality, or to use the dimension from the original voucher (before account derivation).
Use Balance Account Dimensions on Vendor Entries	This company-specific parameter allows you to choose to use the existing functionality, or to use the dimension from the original voucher (before account derivation).
Use Subjobs Dimensions	If this parameter is enabled, Maconomy will use sub job dimensions for deriving dimensions when updating job cost.
User Specific Customer Reconciliation Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding customer reconciliations created by any user to the same journal (old functionality).
User Specific Debtor Provision Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new Debtor Provisions created by any user to the same journal (old functionality).
User Specific G/L Reallocation Journals	If this parameter is enabled, G/L reallocation journals will be user specific.
User Specific Fixed Price Inclusion Journals	If this parameter is enabled, fixed price inclusion journals will be user specific.
User Specific Invoice Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new invoice approved by any user to the same journal (old functionality).
User Specific Invoice Reallocation Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new invoice reallocations approved by any user to the same journal (old functionality).
User Specific Job Accrual Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new job accrual approved by any user to the same journal (old functionality).
User Specific Job Invoice Allocation Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new job invoice allocations by any user to the same journal (old functionality).
User Specific Job Reallocation Journals	If this parameter is enabled, the system will maintain separate journals for each user approving job reallocations. If this parameter is disabled, the system maintains one journal, adding new job reallocations approved by any user to the same journal (old functionality).
User Specific Job Transfer Journals	If this parameter is enabled, the system will maintain separate journals for each user approving job transfers. If this parameter is disabled, the system maintains one journal, adding new job transfers approved by any user to the same journal (old functionality).
User Specific Payment Journals	If this parameter is enabled, the system will maintain separate journals for each user. If parameter is disabled, the system maintains one journal, adding new payments approved by any user to the same journal (old functionality).
User Specific Vendor Journals	If this parameter is enabled, the system will maintain separate journals for each user. If this parameter is disabled, the system maintains one journal, adding new vendors created by any user to the same journal (old functionality).