Asset Groups Fields

Asset Group Island

Field	Description
Name	Here you enter the name of the asset group. In all other windows in the Fixed Assets module, the Asset Group field will be a pop-up field which will contain the names created here.
Description	Here you enter a list or description of those assets the group covers.

Book Depreciation Information Island

Field	Description
Depreciation Method	Select a default depreciation method to use when creating a new asset that belongs to this group.
Depreciation Period	Specify a default depreciation period to use when creating a new asset that belongs to this group.
Post Depreciation as Job Entry	Use this field to specify whether you want a job entry to be posted when depreciating an asset.
Post Depreciation as Job Entry	This is the default setting for all assets in this asset group but can be changed for each asset.

Tax Depreciation Information Island

Field	Description
Asset Cost Factor	Enter the taxable value of the asset, which can be more than the cost price. This field allows you to adjust the taxable value.
Asset Cost Factor	It is independent from the other fields in the Tax Depreciation Information island.
Table	Enter or select the Tax Depreciation Table name to use in the table-based depreciation. Note: You cannot use the tax depreciation table in combination with the Years, First Year Factor, or Strict Yearly Limit fields.
Years	Specify the number of years to depreciate the asset through straight line depreciation.
Yearly Percentage	This field shows the yearly percentage according to the number specified in the Years field.
First Year Factor	Enter the first year factor that balances the asset depreciation in the first year's limit. The value in this field extends the depreciation into an additional fiscal year in the end. The default value 100% indicates that there is no change to the amount.
First Year Percentage	This field shows the first year percentage when the Yearly Percentage field is further restricted by the First Year Factor field for the first year only.
Strict Yearly Limit	Specify whether the yearly percentage is set as a limit for each year. Delayed depreciation cannot be added on top of the yearly percentage. This field is deselected by default, which allows depreciation if the accumulated yearly depreciation do not exceed the accumulated yearly percentage.

Company Island

Field	Description
Company	Enter company information in this field.

Dimensions Island

Field	Description
Location	In this field, you can enter a new value for the dimension Location. The new value will be assigned to the asset that is relocated.
	If this field has been completed, Maconomy performs a normal dimension derivation procedure. See the description of the multi-company model in the G/L module for further information about dimension derivation in Maconomy.
	If assets are relocated from one location to another, Maconomy will create an asset adjustment and an asset journal.
	If the field is not completed, Maconomy keeps the dimension value for the asset being relocated. The dimension value is copied from the asset's information card in the window Assets.
Entity	The functionality of this field is similar to that of the field "Location."
Project	The functionality of this field is similar to that of the field "Location."
Purpose	The functionality of this field is similar to that of the field "Location."
Specification 2-3	The functionality of this field is similar to that of the field "Location."
Local Specification 1-3	The functionality of this field is similar to that of the field "Location."

Access Level Island

Field	Description
Access Level	In this field, you can specify the name and description of an access level. You only have access to the current asset group if you have been assigned to this level or a level above this in the User Access Levels window. This access control ensures that when working with, for instance, an asset, you can only enter an asset group to which you have access, and you can only see the asset groups to which you have access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to asset groups may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see "Introduction to the Access Control System" in the Set-Up module. If no access level is specified, all users have access to the current asset groups.

Field

Description

Access Level

In this field, you can specify the name and description of an access level. You only have access to the current asset group if you have been assigned to this level or a level above this in the User Access Levels window. This access control ensures that when working with, for instance, an asset, you can only enter an asset group to which you have access, and you can only see the asset groups to which you have access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to asset groups may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see "Introduction to the Access Control System" in the Set-Up module. If no access level is specified, all users have access to the current asset groups.

Acquisitions Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which purchase and improvement entries are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

External Sale Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which asset sales figures are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Loss	Here you enter the dimension combination containing the G/L account to which losses from asset sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Gain	Here you enter the dimension combination containing the G/L account to which gains from asset sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Book Depreciation Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which write-downs and depreciation entries are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Tax Depreciation Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which tax depreciation are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Sales	Here you enter a dimension combination containing the tax depreciation sales information.
Description	Here you enter the text to be attached to the entries to the G/L module.

Write-Ups Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which write-ups are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Offset	Here you enter a dimension combination containing the assigned offset account. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Internal Sales Island

Field	Description
Posting Reference	Here you enter the dimension combination containing the G/L account to which asset sales figures for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Loss	Here you enter the dimension combination containing the G/L account to which losses from asset sales for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Gain	Here you enter the dimension combination containing the G/L account to which gains from asset sales for internal sales are to be posted. The dimension combination can also contain other dimension values to be used in this connection.
Description	Here you enter the text to be attached to the entries to the G/L module.

Asset Group Line Island

Field	Description
From Company No.	Select the starting company number to which the asset depreciation rules apply. The values you enter in the other fields in the Group Lines sub-tab and Asset Group Lines sub-tab overwrite the values specified in the Group tab and Asset Groups sub-tab.
To Company No.	Select the ending company number to which the asset depreciation rules apply.
Method, Book Depreciation	Select the book depreciation method to use when creating a new asset that belongs to this group. The possible methods are Straight Line and Straight Line, By month.
Period, Book Depreciation	Specify the depreciation period to use when creating a new asset that belongs to this group.
Post Depreciation	Select the checkbox if you want to post a job entry when depreciating an asset.
Asset Cost Factor, Tax Depreciation	Enter the taxable value of the asset, which can be more than the cost price. This field allows you to adjust the taxable value.
Asset Cost Factor, Tax Depreciation	It is independent from the other fields in the Information tab.
Table, Tax Depreciation	Enter or select the Tax Depreciation Table name to use in the table-based depreciation.
Table, Tax Depreciation	Note: You cannot use the tax depreciation table in combination with the Years, First Year Factor, or Strict Yearly Limit fields.
Years, Tax Depreciation	Specify the number of years to depreciate the asset through straight line depreciation.
First Year Factor, Tax Depreciation	Enter the first year factor that balances the asset depreciation in the first year's limit. The value in this field extends the depreciation into an additional fiscal year in the end. The default value 100% indicates that there is no change to the amount.
Strict Yearly Limit, Tax Depreciation	Specify whether the yearly percentage is set as a limit for each year. Delayed depreciation cannot be added on top of the yearly percentage. This field is deselected by default, which allows depreciation if the accumulated yearly depreciation do not exceed the accumulated yearly percentage.

Card Part Actions

Button	Description
+ New Asset Group	Click to add new asset group.
	Click to refresh data in the current workspace.
	Click to display the list view.
Save	Click this action button to save changes to the current record. After saving changes, the record status updates accordingly, and the Save action button is disabled until additional changes are made.
Revert	Click this action to undo changes made.
Print Asset Group	Click to print asset group.
Delete Asset Group	Click to delete asset group.
+ Add Asset Group Line	Click to add asset group line.
↑ Move up	Click this action to move the current line above the previous line in the table.
↓ Move down	Click this action to move the current line below the next line in the table.
	Click this icon to export the rows from the current table to a spreadsheet. Maconomy exports the table, and immediately downloads the resulting spreadsheet to your local drive.
	Click this icon to display the filter row on the current table. You can then enter criteria in any of the filter row fields to display only select table rows.
	Click this icon to maximize the table view.
	Click this icon to open the Customize Columns window.