Allocate Subcontractor Differences before Reconciliation

If you try to submit an invoice with discrepancies, Maconomy informs you about the mismatch and does not allow you to submit the invoice until after you have resolved the differences.

If you click Submit for Approval, Maconomy displays an error message.

To allocate differences between subcontractor reconciliation invoice allocation lines and selected job entries:

1. Click OK to close the error message.
2. In the Allocation sub-tab (Vendor Invoices workspace > Vendor Invoices > Vendor Invoice tab > Allocation sub-tab), check the following fields to find out if the total for subcontractor reconciliation tallies with the total for the selected job entries:

   • Total for Subcontractor Reconciliation

   • Quantity

   • Unit Price

3. In the Vendor Invoice tab, click the Allocate Subcontractor Differences action.

   In the Allocation sub-tab, Maconomy adds one new invoice allocation line (with Job Cost line type) for each job to address the difference.

4. If you have not previously defined a subcontractor variance task for the job you specified in the purchase order, Maconomy displays an error message.
5. Click OK.
6. In the Jobs workspace (Jobs > Jobs), select the relevant job from the filter list.
7. Navigate to Jobs workspace > Home section > Tasks sub-tab > Standard Tasks island.
8. In the Subcontractor Variance field, select an applicable value from the drop-down list.

   Maconomy displays a warning message.

9. Click OK.
10. Click Save Job.
11. Navigate to Vendor Invoices workspace > Vendor Invoices > Vendor Invoice tab.
12. Click the Allocate Subcontractor Differences action again.

    In the Allocation sub-tab, Maconomy adds one new invoice allocation line (with Job Cost line type) for each job to address the difference.

13. In the Vendor Invoice tab, click Submit for Approval.