Actions

This section shows the Actions available in the Approval Groups workspace.

Top Tab

Field	Description
Mark all for approval	When you select this action, all approval object lines in the sub-tab are marked for approval. This means that the value in the field “New Approval Status” is set to the value “Approved” on all lines.
Mark all for release	When you select this action, all approval object lines in the sub-tab are marked for release. This means that the value in the field “New Approval Status” is set to the value “Released” on all lines. This action can only be used if the field “Trans. Non-Appr. Time Sheets” has been marked in the workspace System Information, and the current user has access to transferring expense sheets as specified in the workspace Actions. The employee specified as the project manager for the current job, however, always has the right to release time sheets for the employee in question.
Mark all for rejection	When you select this action, all approval object lines in the sub-tab are marked for rejection. This means that the value in the field “New Approval Status” is set to the value “Rejected” on all lines.
Unmark all	When you select this action, all approval object lines covered by the selection criteria are unmarked for approval. This means that the check mark in the field “Approve” is removed for all entries in the sub-tab.
Execute approval	When you select this action, all lines with status indications in the field “New Approval Status” are put into effect. If any approval object lines are thus fully approved or released (for example, the expense sheet from which the approval object line originates was already approved or released by the supervisor), the lines in question are transferred to a registration journal which can then be posted. The field “Approval Status” is updated with the value of the field “New Approval Status.” Please see the description of the field “New Approval Status” for more information about the effect of the different status indications.
Approve all	Use this action to select all approval lines (applicable for change by the current user) and carry out the approval for all these lines.
Reject all	Use this action to reject all approval lines (applicable for change by the current user) and carry out the rejection for all these lines.
Reset all	Use this action to reset all approval lines (applicable for change by the current user) and carry out the reset for all these lines.