Allocation Code Lines Sub-Tab

This section includes the fields and descriptions for the Allocation Code Lines sub-tab.

Field	Description
Account No.	Here you can enter the number of an account of the Manual type. If you enter an account number here, Maconomy will copy it to the field “Account No.” on the entry line that is created for this allocation code. You can enter a value here or in the field “Account Specification,” but not in both fields. If you leave both fields blank, Maconomy will use the account number you enter on the original entry line in the journal.
Account Specification	Here you can enter an alphanumeric string consisting of the numbers 0 to 9 or the letters a to z. If you enter a value, Maconomy will, when creating an entry line from the allocation code, enter an account number in the field “Account No.,” where each letter is replaced with a digit from the original account number. For example, if you enter “abc5,” and you enter a line in a journal with account number 2010, Maconomy will create an entry line with account number 2015. You can either enter a value here or in the field “Account No.”, not in both fields. If you leave both fields blank, Maconomy will use the account number you enter on the original entry line in the journal.
Company No.	Here you can enter a company number from the Company Information workspace. If you enter a value, Maconomy will transfer the company number to the new entry line. If you wish to enter values in any of the fields “Local Spec. 1-3,” you must enter a value in this field. Note that if you enter a company in this field, no dimension values will be derived from the company when it is transferred to a line in the general journal or the Invoice Allocation workspace.
Location	Here you can enter a location from the Locations workspace. If you enter a value, Maconomy will transfer the location to the new entry line. If you leave it blank, Maconomy will use the location entered on the original entry line, and if no location has been entered on the original entry line, Maconomy retrieves the standard location from the system parameter “Standard Location” in the System Parameters workspace. Note that if you enter a value in this field, no dimension values will be derived from the location when it is transferred to a line in the general journal or the Invoice Allocation workspace.
Entity	The functionality of this field is similar to the functionality of the field “Location” above.
Project	The functionality of this field is similar to the functionality of the field “Location” above.
Purpose	The functionality of this field is similar to the functionality of the field “Location” above.
Spec. 1-3	The functionality of these fields is similar to the functionality of the field “Location” above.
Local Spec. 1-3	Here you can enter a value for the dimensions Local Spec. 1-3. This fields can only be completed if a value has been specified in the field “Company No.” on the current allocation code line. If you enter a value, Maconomy will transfer the local specification to the new entry line. Note that if you enter a local specification in this field, no dimension values will be derived when the local specification is transferred to a line in the general journal or the Invoice Allocation workspace.
Allocation %	Enter a percentage that will be calculated of the amount entered on the original entry line in the journal. A negative percentage will change an original debit amount to a credit amount on the new line, and vice versa. For example, if you enter an allocation percent of -250, and the original entry is for $1,000, Maconomy will make a credit entry of $2,500. The value here must be non-zero (that is, a positive or negative number).
Summary Posting	Here you can specify whether to combine entries that have the same account number. The value here is transferred to the new entry lines. In the System Information workspace you can choose whether to combine entries by transaction number or by journal number.
Entry Description	Here you can write an entry text that Maconomy will transfer to the new entry line. If you leave it blank, Maconomy will use the entry description from the original entry line.
Transfer Account No.	Here you can specify whether the entry description on the new line created is to include, in parentheses, the original account number entered in the journal. This allows you to track the account number used for the automatic entry.