Job Entries Sub-Tab
This section includes the fields and descriptions for the Job Entries sub-tab.
| Field | Description |
|---|---|
| Date | This is the entry date of the job entry. The job entries are sorted primarily by entry date, then by transaction number. The date cannot be changed here. |
| Act. No. | This is the number of the activity the job entry involves. It cannot be changed here. |
| Description | This is the entry text given when the job entry was entered. It cannot be changed here. |
| Quantity | This is the quantity entered for the job entry. The quantity is number of hours for time activities. It cannot be changed here. |
| Billing Price | This is the total registered job billing price in the job’s currency. |
| Quantity Inv. | This is the total number of units invoiced to the customer in this entry. The “Invoice No.” field shows the invoice on which all or part of the entry is invoiced. The quantity cannot be changed here. |
| Billing Price, Inv. | This is the total invoiced billing price in the job currency. It cannot be changed here. |
| Revenue Recognized | This field shows the amount revenue recognized on the job entry. The amount is displayed in the base currency of the job. |
| Incl. in Fixed Price | This field shows whether or not the entry is included in the fixed price of a fixed-price job. If the field is marked, the entry is not included in the fixed price of a job. See the introduction of the window Invoice Selection for a description of how Maconomy determines whether or not entries are to be included in the fixed price of a job. |
| Closed | This field shows whether or not the job entry is closed. If this field is marked, the entry is closed. A job entry is open until it is completely invoiced or closed.
Entries to noninvoiceable activities and noninvoiceable jobs are automatically closed and thereby closed when the entry is made. If, when the entry is closed, you invoice a different quantity or a different billing price than the one registered, the difference is registered in the “Quantity, Up/Down” and “Billing Price, Up/Down” fields on the table line. The field’s value cannot be changed here. |
| Invoice No. | This is the invoice number before the latest invoicing of the job entry. The field also shows the invoice number for job entries that are not invoiced to the customer, but closed in connection with an invoicing. |
| Quantity, Up/Down | This shows any difference between the quantity you have entered and the quantity you invoice when the job entry is closed. If you have invoiced more than the entered quantity, the value shown is positive. If you have invoiced fewer than the entered quantity, the value is negative. |
| Billing Price, Up/Down | This shows any difference between the billing price you have entered and the billing price you invoice when the job entry is closed. If the invoiced billing price is greater than the entered billing price, the value will be positive. If the invoiced billing price is below the entered price, the value is negative. The difference between the invoiced billing price and the standard billing price deviation (as seen in the field “Standard Up/Down”) is shown in the field “Total Up/Down.” |
| Exec. Company No. | This field shows the number of the company which carried out the activity on the current job entry. |
| Base Currency, Exec. Company | This field shows the base currency selected for the executing company in the window Company Information. |
| Cost, Exec. Company | This field shows the cost of one piece of the current activity in the executing company. If the responsible company is the same as the executing company, the cost in this field will be the same as the value in the field “Cost.” |
| Cost | This field shows the job entry cost per piece in the base currency. It cannot be changed here. |
| Cost, Reg. | This field shows the total registered cost in the base currency. It cannot be changed here. |
| Empl. | This field shows the number of the employee who completed the activity described in the job entry. Only time activities show a value here. It cannot be changed. |
| Empl. Cat. No. | This field shows the number of the employee category of the employee in the field “Empl.” above. |
| Empl. Cat. | This field shows the category of the employee in the field “Empl.” above. |
| Trans. No. | This field shows the transaction number of the job entry. Job entries are first sorted by entry date, then by transaction number. The value cannot be changed here. |
| Trans. Type | This field shows the transaction type of the entry. The field is for reference only and cannot be changed here. |
| G/L Entry Date | This field shows the date on which the current job entry was posted in the G/L module. |
| Origin | This field shows the origin of the individual job entry. When a job entry is posted, Maconomy assigns to the job entry information about the journal type from which the job entry was originally derived. This could, for example, be “Time Sheet” or “Job Accrual.” Some entries are created without posting journals, for example, entries for direct invoicing. To such entries, the origin “Job” is assigned.
The origin of a job entry never changes. |
| Entry Type | This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). In the pop-up field “Entry Type” in the island Selection Criteria in the card part of this window, you can see the different entry types used by Maconomy.
This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry's origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry. |
| Reallocated from Job No. | If the current job entry has previously been reallocated, this field shows the number of the job from which the job entry was reallocated. |
| Reallocated from Task | If the current job entry has previously been reallocated, this field shows the task from which the job entry was reallocated. |
| Vendor No. | This field shows the number of the vendor who sold you a service in connection with the job entry. It only applies to amount activities and the job entry must be entered in the window Vendor Invoices in the Accounts Payable module. |
| Vendor Name | This field shows the name of the vendor who sold you a service in connection with the job entry. It only applies to amount activities, and the job entry must be entered in the window Vendor Invoices in the Accounts Payable module. |
| Vendor Inv. No. | This field shows the number of the vendor invoice you received for the service you bought in connection with the job entry. It only applies to amount activities, and the job entry must be entered in the window Vendor Invoices in the Accounts Payable module.
The vendor invoice number is shown in the “Invoice No.” field in the window Vendor Invoices. |
| Vendor Invoice Document | If this entry originates from a vendor invoice with an attached document then this field shows the document name. |
| Purch. Order No. | If the current job entry was created from a purchase order, the number of the purchase order in question is shown in this field. |
| Purchase Order Line No. | If the current job entry was created from a purchase order, this field shows the line on the purchase order in question on which the job entry is based. |
| Accrual Entry | This field shows if the current entry is an accrual entry, that is, if the entry was created as a result of raising a job accrual from a purchase order line in the window Job Accruals. |
| Quantity 1 | This field shows the quantity used in the current job entry. The value cannot be changed here. |
| Quantity 2 | The functionality of this field is similar to that of the field “Quantity” above. |
| Company No. | This field shows the company assigned to the job entry. The value cannot be changed here. |
| Task | The functionality of this field is similar to that of the field “Company No.” above. |
| Location | The functionality of this field is similar to that of the field “Company No.” above. |
| Entity | The functionality of this field is similar to that of the field “Company No.” above. |
| Project | The functionality of this field is similar to that of the field “Company No.” above. |
| Purpose | The functionality of this field is similar to that of the field “Company No.” above. |
| Spec. 1-3 | The functionality of these fields is similar to that of the field “Company No.” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Company No.” above. |
| Remarks | This field shows is the remarks assigned to the job entry. |
| Activity Name | This field shows the activity text entered for the job entry. |
| Task Description | This field shows the text defined for the current task, if a task has been entered in the field “Task.” |
| Employee Name | This field shows the name of the employee entered in the field “Empl.” above. |
| Moved | This field shows whether the current entry has been transferred. |
| Transfer Date | If the current entry has been transferred, this field shows the date of the transfer. |
| Quantity, Transferred To | If the current entry has been transferred to new dimensions, this field shows the quantity transferred to the job assigned the new dimensions. A job is transferred to new dimensions in the window Job Transfer. |
| Billing Price, Transferred To | This field shows the total billing price, if any, transferred to the new dimensions on the job. |
| Quantity, Transferred From | If the current entry has been transferred to new dimensions in the window Job Transfer, this field shows the quantity transferred from the “old” dimensions of the current job entry. |
| Billing Price, Transferred From | If the current entry has been transferred to new dimensions in the window Job Transfer, this field shows the total billing price transferred from the “old” dimensions of the job entry to the new dimensions of the job entry. |
| Standard Billing Price | This field shows the standard billing price applied to the entry in question. The difference between the standard billing price, the billing price registered in windows such as Job Budgets and Job Journal, and the invoiced billing price (as found in the window Invoice Selection) can be used for performance analyses. For more information, please see “Appendix A: Price Calculation in the Job Cost Module.”
Standard Up/Down This field shows the difference between the registered billing price and the standard billing price for the current entry within the selected period. |
| Total Up/Down | This field shows the difference between the amount invoiced for the current entry within the selected period and the standard billing price for the same period. This corresponds to the sum of the fields “Standard Up/Down” and “Billing Price, Up/Down.”
Overtime Spec. The functionality of this field is similar to that of the field “Company No.” above. |
| Daily Description | This field shows any daily description associated with the current job entry. |
| Period From, Subscription | If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription. |
| Period To, Subscription | See the description of the field “Period From, Subscription” above. |