Job Invoice Overview Tab

Billing Address Island

This island contains a number of fields showing information about the billing customer of the current job invoice.

Field	Description
Bill to Customer	This field shows the number of the customer billed on the current invoice.
Attn.	This is the name of the bill-to customer’s attention personthe person to whom payment information is directed.
Country	This field shows the bill-to customer’s country code. It is retrieved from the Customer Information Card in the Accounts Receivable module, when the job is created in the Jobs window.
E-mail	The functionality of this field is similar to that of the field “Country” above.
Phone	The functionality of this field is similar to that of the field “Country” above.
Fax	The functionality of this field is similar to that of the field “Country” above.
Telex	The functionality of this field is similar to that of the field “Country” above.
Department	The functionality of this field is similar to that of the field “Country” above.

Company Island

Field	Description
Company	This field shows the number and name of the company responsible for the job of the current job invoice.

Price Island

This island shows a large number of details about the amounts on the current job invoice. The island is divided into sections, each of which deals with one of the possible currencies of the price of the current job entry: Job Currency, Base, Enterprise, and Standard.

If multiple tax codes are enabled, each tax-related field in this island will be expanded to multiple fields to display information about each tax level, except for the “Tax” check box at the bottom of the island. The tax fields including “Total” calculate the sum of the relevant individual tax fields. For further information on multiple tax codes, please see the description in “Tax Codes.”

Field	Description
Invoice Currency	This field shows the currency specified for the invoice.
Billing Price Total	This field shows the total billing price in the invoice currency.
Tax	This field shows the tax Maconomy calculated for the invoice in invoice currency.
Net on Account	This field shows the amount net on account.
Tax on Account, Currency	This field shows the tax net on account.
Total	This field shows the total billing price, including tax.
Total, Tax excl.	This field shows the part of the total billing price that was not taxed.
Invoice Discount	This is the invoice discount calculated from the percentage that the bill-to customer is set up to receive per default.
Exchange Rate	This field shows the exchange rate used when the invoice was posted.
Job Currency	This field shows the currency of the job. If the job parameter attribute “Allow Invoice on Account in Multiple Currencies” is set to “No,” then the invoice currency of all bill-to customers on the job will be equal to the currency of the job indicated in this field. If the currency is changed, then all invoice currencies will be changed accordingly. If the job parameter attribute “Allow Invoice on Account in Multiple Currencies” is set to “Yes,” then changing the currency on the job will have no consequences on invoice currencies of bill-to customers. Note that prices in the Job Price Information window will remain in the currency of the job, even if the invoice currency differs.
Item Sum, Job Currency	This field shows the total billing price in the job currency.
Tax	This field shows the tax Maconomy calculated for the invoice in the job currency.
Total, Job Currency	This field shows the total billing price, including tax, in the job currency.
Job, Invoiced Time, Job Currency	This field shows the billing price for time activities in the job currency.
Job, Invoiced Amount, Job Currency	This field shows the billing price for amount activities in the job currency.
Base Currency	This field displays the currency used as base currency in the company.
Total Cost	This field shows the total cost for the registrations that have been invoiced.
Sales Price Total, Base	This field shows the total invoice amount in the company’s base currency.
Invoice Discount, Base	This field shows the applicable discount amount on the job, expressed in the base currency of the company to which the job belongs.
Total, Base	This field shows the total billing price, including tax, in the base currency.
Tax, Base	If multiple tax codes are enabled, the “Tax, Base” field will be replaced by the following fields: “Tax Total, Base,” “Tax 1, Base,” “Tax 2, Base,” and, if enabled, “Tax 3, Base.” The “Total Tax, Base” field calculates the sum of the other individual tax fields. For further information on multiple tax codes, please see the description in “Tax Codes.”
Total Tax Exempt, Base	This field shows the total tax exempt in base currency.
Net on Account, Base	This field shows the amount to invoice on account, expressed in the base currency of the company to which the job belongs.
Tax on Account, Base	This field shows the tax net on account in base currency.
Amount Rounding, Base	This is the rounding amount, in base currency. If currency rounding is used (in the Currency Rounding window), then the total interest amount should be rounded up, based on the currency rounding.
Exchange Rate Variance, Base	This field shows any exchange rate variance calculated by Maconomy for payments in foreign currency. The amount is shown in the base currency of the settling company. The amount corresponds to the difference between the base amount reconciled by the payment and the base amount actually paid. A variance will occur if exchange rates have changed. Also, the fact that your bank uses another exchange rate than what is specified in Maconomy will result in differences that are reflected in this field.
Total Cost, Enterprise	This field shows the total cost for the registrations that have been invoiced.
Billing Price Total, Enterprise	This field shows the total billing price of the time sheet line in enterprise currency.
Invoice Discount, Enterprise	This is the invoice discount amount specified in the purchase order, in enterprise currency.
Total, Enterprise	This field shows the total billing price, including tax, in the enterprise currency.
Tax, Enterprise	This field shows the total billing price, including tax, in the enterprise currency.
Net on Account, Enterprise	This field shows the amount net on account in enterprise currency.
Tax on Account, Enterprise	This field shows the tax net on account in enterprise currency.
Amount Rounding, Enterprise	This shows the rounding amount, in enterprise currency if currency rounding is used (in the Currency Rounding window).
Exchange Rate Variance Balancing, Enterprise	This field balances the exchange rate differences between currency and base and base and enterprise.
Exchange Rate Variance, Enterprise	This field shows any exchange rate variance calculated by Maconomy for payments in foreign currency, in the enterprise currency of the settling company. The amount corresponds to the difference between the base amount reconciled by the payment and the base amount actually paid. A variance will occur if exchange rates have changed. Also, the face that your bank uses another exchange rate than what is specified in Maconomy will result in differences that are reflected in this field.
Total Tax Exempt Billing Price, Enterprise	This field shows the part of the total billing price that was not taxed.
Total In Standard	This is the amount from the “Total Billing Price” field converted into the bill-to customer’s currency.
Exchange Rate Variance, Standard Currency	This field shows any exchange rate variance calculated by Maconomy for payments in foreign currency. The amount is shown in the standard currency of the settling company. The amount corresponds to the difference between the standard amount reconciled by the payment and the standard amount actually paid. A variance will occur if exchange rates have changed. Also, the fact that your bank uses another exchange rate than what is specified in Maconomy will result in differences that are reflected in this field.
Invoice Discount %	This is the invoice discount that the bill-to customer is set up to receive per default.
Tax	This field shows the tax Maconomy calculated for the invoice.
Exchange Rate Date	This is the exchange rate date. When converting amounts into the currency, Maconomy uses the exchange rates that are valid on this date according to the exchange rate table for sales selected in the System Information window in the Set-Up module for conversion of currency amounts.

Document Archive Island

Field	Description
Archive Number	This field shows the archive number of the attached document.
Description	This field shows the document archive description.

Field	Description
Customer	This is a Ship-to Customer name, number and address.
Attn.	This field shows the attention person of the ship-to customer specified in the “Ship to Customer” field. The name is taken from the customer information card and cannot be changed here.
Country	This field shows the country of the ship-to customer specified in the “Ship to Customer” field. The country is taken from the customer information card and cannot be changed here.
E-mail	The functionality of this field is similar to that of the field “Country” above.
Phone	The functionality of this field is similar to that of the field “Country” above.
Fax	The functionality of this field is similar to that of the field “Country” above.
Telex	The functionality of this field is similar to that of the field “Country” above.

Settling Company Island

Field	Description
Settling Company	This field shows the number and name of the settling company that applies to the current job invoice.

Invoice Island

This island shows a large number of details about the current job invoice, including information about job and payment.

Field	Description
Invoice	This field shows the invoice number for the invoice whose details are shown in this window.
Job	This field shows the job number and name of the invoice.
Invoice Name	This field shows the name of the invoice.
Invoice Date	This is the invoice date. This date is used to calculate the invoice due date.
Type	This existing field shows Invoice for T&M invoices and Invoice On Account for invoices on account. For T&M invoices this will be changed to show T&M Invoice and for the new combined invoices the field will show T&M and On Account Invoice
Due Date	This is the due date of the invoice.
Department	This field shows the department associated with the job.
Reference	This is the reference entered in the “Ref.” field in the window Jobs.
Tax No.	This is the invoice’s tax number. It is retrieved from the window Job Information.
Customer Group	This field shows the customer group for the customer on this invoice.
End User No.	This is a unique end customer number. The end customer is a customer who buys from one or more of your direct customers.
Activity No.	This is the activity number, if any, on the invoice account. See the job parameter type “Invoicing on Account.”
Task Name	This is the task name, if any, on the invoice on account. See the job parameter type “Invoicing on Account.”
Enterprise	This is the enterprise dimension value, if any, on the invoice on account. See the job parameter type “Invoicing on Account.”
Segment	This is the segment dimension value, if any, on the invoice on account. See the job parameter type “Invoicing on Account.”
Area	This is the area dimension value, if any, on the invoice on account. See the job parameter type “Invoicing on Account.”
Remarks 1-3	In these fields you can enter any remarks concerning the current activity. The fields are for information only.
Appropriation	This field shows the bill-to customer appropriation.
Sales Rep.	This field shows the name of the sales representative specified in the field “Sales Rep. No.”
Sales Rep. No.	This is the number of the sales representative responsible for the customer.
Payment Terms	These are the payment terms that apply to the customer
Blanket Invoice	If this field is marked, the customer is invoiced on a blanket invoice.
Cust. Payment Mode	This field shows a customer payment mode. The customer payment mode is used for finding an offset account for the current payment. You can specify offset accounts by means of a dimension combination in the External Accounts window in the Banking module. A customer payment mode can, for example, be manual payment, check, or a bank account. Customer payment modes are created in the Customer Payment Modes window in the Banking module.
Invoice on Account	This field is marked if the invoice is on account.
Packing Slip No.	This is the packing slip number assigned.
Re. Invoice No.	This is the invoice number if the credit order was created from an invoice.
Origin	This field shows the origin of the invoice. This may be “Order Invoice,” “Job Cost Invoice,” or “Intercompany Settlement Invoice.” Notice, though, that this window only shows “Job Cost Invoices.”
Company Tax Code	This field shows the company tax code for the invoice.
Debit/Credit	This shows “Debit” for invoices and “Credit” for credit memos.
Posted	This field shows whether or not the current invoice has been posted. The field is automatically marked by Maconomy when an invoice is posted and cannot be edited manually.
Manually Approved	This field is marked if the invoice origin is an “Intercompany Settlement Invoice” that has been manually approved.
Printed	This field is marked if the job invoice has been printed. Any new printout is only a copy of the original, and has no effect on accounts.
Printed by	This field shows the person who printed out the last invoice, currently shown in the window. The name is not altered during reprint.
Printing Date	This field shows the last date at which the invoice, currently shown in the window, was printed. The date is not altered during reprint.
Version	This field shows the invoice version number

Dimensions Island

Field	Description
Location	This field shows the location.
Entity	The functionality of this field is similar to that of the field “Location” above.
Project	The functionality of this field is similar to that of the field “Location” above.
Purpose	The functionality of this field is similar to that of the field “Location” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Location” above.

Customer Island

Field	Description
Popup 1-5	These fields show the values of the fields “Customer Popup” in the island Extra Fields in the window Jobs for the job of the current invoice.

Maconomy Reference Guide