This section includes the fields and descriptions for the Print Income Statement tab.
Selection Criteria Island
| Field | Description |
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| Company No.
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In these fields you enter a range of companies. If you enter a range, the report will only include information pertaining to companies within the specified range. If you leave these fields blank, they will not affect the report.
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| Account No.
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Here you enter a range of account numbers. The income statement will only include accounts with an account number within this range, and marked “P & L” in the Account Structure workspace. If you leave these fields blank, these fields have no influence on the report.
If you have marked the “Invert Sign” field in the Print Control island in the Account Information Card workspace, credit amounts will be printed as positive figures and debit amounts as negative figures.
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| Department
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Here you can select a department. The income statement will only include P & L accounts assigned to this department. If you leave this field blank, it has no influence on the target group.
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| Statistics 1-4
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Here you enter up to four statistics code ranges. The income statement will only include P & L accounts with statistics codes within this range. If you leave these codes blank, the statistics fields have no influence on the target group.
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| Sum Level
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Here you can enter a range of sum levels. The income statement will only include accounts marked “P&L” in the Account Structure workspace on a sum level within the given range. If you leave these fields blank, they have no influence on the target group.
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| Line No.
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In these fields, you can specify a range of line numbers from the account structure. The printout will only include accounts with an account structure line number within the specified range, and marked “P&L” in the Account Structure workspace.
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Selection Criteria, Dimensions Island
| Field | Description |
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| Location
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Here you enter a range of locations. The income statement will only include entries to locations within this range. If you leave the fields blank, they will not affect the report.
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| Entity
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The functionality of this field is similar to that of the field “Location” above.
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| Project
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The functionality of this field is similar to that of the field “Location” above.
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| Purpose
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The functionality of this field is similar to that of the field “Location” above.
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| Spec. 1-3
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The functionality of these fields is similar to that of the field “Location” above.
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| Local Spec. 1-3
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The functionality of these fields is similar to that of the field “Location” above.
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Period Island
| Field | Description |
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| Month/Yr.
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Here you enter the starting month and year and the closing month and year of the period for the income statement. Enter the month as a number, for example, “1” for January, “2” for February, and so on.
If your company uses flexible periods that do not follow the calendar year, the month and year you enter here refers to the period defined in the window Fiscal Year.
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Budget Island
| Field | Description |
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| Budget Model
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If you have selected “Compare with Budget” in the Print Control island, you can enter the budget model with which you want to compare the actual figures in this field.
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| Version
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In this field, you can enter which version of the budget model selected in the field “Budget Model” above with which you want to compare the actual figures.
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| Budget Type
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In this field, you can select the budget type with which to compare the actual period figures, if you have checked the box “Compare with Budget” in the Print Control island. Instead of selecting a budget model in the field “Budget Model” above, you can select a budget type to make Maconomy select the budget model of the specified type for the fiscal year indicated in the field “Month/Yr.” Budget types are created in the pop-up field “Budget Type” in the Popup Fields workspace in the Set-Up module.
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| Version Type
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In this field, you can select which budget version type to use when comparing budget figures with actual figures, if you have checked the box “Compare with Budget” in the Print Control island. Instead of selecting a version number in the field “Version” above, you can select a budget version type to make Maconomy select the budget model of the specified version type for the fiscal year indicated in the field “Month/Yr.” Budget version types are created in the pop-up field “Budget Version Type” in the Popup Fields workspace in the Set-Up module.
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Print Control Island
| Field | Description |
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| Layout
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In this field, you can select which layout to use for the printout. If no additional layouts for the current printout have been added in the Print Layout workspace in the Set-Up module, “Standard” is the only option.
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| Include Zero Balances from Level
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Here you specify whether to include P & L accounts with zero period balances for both this year and last year from a given level. If, for example, you enter “1,” the income statement will only show posting accounts (that is, accounts with sum level 0) if either the opening or closing balance for the period is different from 0.
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| Include Page Break
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Here you can specify whether to include page breaks, where this is specified by page break accounts marked “P&L” in the Account Structure workspace. If the box is checked, the printout includes page breaks.
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| Include Headings
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Here you can specify whether to include headings, where this is specified by heading accounts marked “P&L” in the Account Structure workspace. If the box is checked, the printout includes headings.
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| Compare with Budget
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You can check this box if you wish to compare the period result with a budget. If you mark this field, the period movements will be compared with the budget selected in the field “Budget Model.” If the box is not checked, the period movements are compared with the movements in the corresponding period in the previous year.
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Currency Island
| Field | Description |
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| Reporting Currency
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In this field, you can specify the currency in which figures on the printout should be displayed. All total figures will be converted into and displayed in this currency. If the current user has been assigned to a company in the Users workspace, Maconomy suggests the company base currency of the company in question.
When converting amounts into the selected currency, Maconomy uses the exchange rates valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table selected in the field “Exchange Rate Table” below. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.
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| Exchange Rate Date
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In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates that are valid on this date according to the exchange rate table selected in the field “Exchange Rate Table” below.
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| Exchange Rate Table
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In this field, you can specify the exchange rate table to used when converting between currencies in the printout.
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| Basis
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In this field, you can specify which amounts on each G/L entry should form the basis of the printed figures. Each G/L entry stores the amount in enterprise currency, the base currency of the company in question, and the currency of the account on which the entry is recorded. The printout will for every G/L entry convert the amount in the currency of the basis selected into the reporting currency, using the selected exchange rate date and table.
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